怎样对付办公室文件.docx

怎样对付办公室文件工作中一堆堆的文件总会让人无所适从。接下来我为大家整理了怎样对付办公室文件。希望对你有帮助哦!1)Whenyouencounterpaperthatdoesnotrequireactionorfilingandyouareuncertainwhattodowithit,placeitinatrayorfilethatisoffthedesk.LabelthatfilePossibilities.Considerthisthelocationforpapersthatyoudontknowwhattodowithatthemoment.Bygivingthosepaperstheirownlocation,theywontstopyouinyourtracksandbecomethebudofanundifferentiatedpileonyourdesk.Thebetterorganizedyoubecome,theeasieritwillbetodiscernwhattodowiththosepapers.Inthemeantime,thosepuzzlingpaperswillbegroupedtogether,availablebutnotblockingprogress.Periodicallylookthroughthosepaperswhenyouaddnewpapers.Youllfindthatgivenalittletimeyoullknowwhattodowiththemmostlikelytossthem!2)Reducethevolumeofpapercominginbysortingmailovertherecyclingbinortrash,keepingonlythosepapersthatrequireanactionorfiling.Inotherwords,dontletthejunkmailmakeitintoyourhomeoffice!3)Reducethevolumeofpapercominginbyleavingchurchbulletinsatchurch,andgettingridofpapersandhandoutsgiventoyouatconferences,workshops,andatmeetingswithfinancialplannersandinsuranceagentsthatyouknowyoullneverreferencebeforeyouenteryouroffice.4)Reducethevolumeofpapercominginbyreducingmagazineandjournalsubscriptionstojustthosethatactuallygetreadfromcovertocovereverymonth.5)Getridofmagazinesandjournalsmonthlybycreatingdeadlinesforhowlongtheywillbekeptandrecyclingorthrowingthemoutwhentheyreachthatdeadline.6)Reducethevolumeofpaperbybecomingmuchmoreselectiveaboutwhattokeepandwhattogetridof.Keeponlythosepapersandpublicationsthatareneededforcurrentactionsoraremostlikelytobereferencedatalaterdate.TheonlypaperworthkeepingispaperyouWILLuse!7)Setupafilingsystemforpaperstoragesopapercanbeeasilyaccessedwhenneeded.8)Onthedesk,keeponlypapersthatrequireanaction.Thosepaperscanbeseparatedintoactionsthatmustoccurimmediatelyandthosethatcanoccurlater.Thosethatmustoccurimmediatelyshouldbemostaccessible.9)Storepapersandpublicationsthatareconsideredreadinginalocationawayfromthedesktop.Atrayonashelf,inabasketnearachairwhereyourelikelytoread,orinabriefcasetoreadonaplaneorinadoctorsofficearegoodlocationsforpapersthatareoptionalreading.Optionalreadingmeans,iftheydontgetread,therewillbenosignificantconsequencesotherthannotbenefittingfromtheinformationtheycontain.Readingshouldnotbemixedwithpapersthatrequireanaction.10)Committimetocompleteaninitialorganization(sorting,purgingandfiling)ofthepapersinthespace.Thenplantomaketimeatleastonceaweektoprocessincomingpapersandfilepapersthatareworthyofbeingkept.