05信息交流管理程序 Environmental Communication Management Procedure.docx

SGXZ-EMS-General-Procedures圣戈班穆松桥徐州基地环境管理体系程序文件Environmental Communication Management Procedure环境信息交流管理程序SGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-251 of 70 INDEX1. Document Control2. Objectives & Scope3. Terms and Definitions4. Responsibilities5. Flow Chart6. Requirements7. Reference Documents0目录1 .文件控制2 .目的和范围3 .术语和定义4 .职责5 .流程6 .要求7 .相关文件8 .附件8. AnnexesSGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-252 of 71.文件控制1.1文件归档本文件由基地EHS部负责管理.1. DOCUMENT CONTROL1.1 Documentation and filingThis document shall be managed by site EHS department.1 Modification service1.2 更改服务The site EHS department is responsible for revision of this document.本文件的更改由基地 EHS 部负责提供变更服务。1.3Approval list1.3 批准列表1/Distribution1.4 发放VERSION 1VERSION 2VERSION 3VERSION 4VERSION 5Prepared by编写Reviewed by审核Approved by批准1.4.1 Softcopies1.4.1 软拷贝The signed electronic documents saved in site EHS department is the 在基地 EHS 部保存的带有电子 only original soft copy, to be used by authorized personnel.签名 的电子文档为基地内唯一的原版软拷贝，以供授权范围内的 人员使用。硬拷贝基地EHS部保存的基地内带有1.4.2 HardcopiesThe signed hard copy saved in site EHS department is the only originalhard copyhard copy签名的硬拷贝为唯一的原版硬拷贝。其他硬拷贝为非受控文件。由使用者负责保存最新版本。当文件更新时，基地EHS部管理人员负责基地EHS部硬拷贝的更新，同时通知各工厂/部门的经Other hard copies are regarded as non-controlled documents. Theuser is responsible to preserve the newest edition.When documents are updated, the site EHS department administrativepersonnel is responsible to update hard copy of the site EHSdepartment, and is responsible to inform managers of variousfactories/departments update there own hard copy at the same time.SGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-253 of 7理更新本部门的硬拷贝。1.4.3 document modification文件更改Added the external information management, and "external document 增加了对于外部信息的管理，以receive/management listn (ERXZ-EHS-0502)及外来文件接收/处理清单(ERXZ-EHS-0502)2 OBJECTIVE & SCOPE2目的和范围2.1 Objective2.1目的Stipulate the site related environmental factors and environmental规定基地有关环境因素及环境管management system communication methods and ways to guarantee the理体系的信息交流的方法及途inside-and-outside communication and guarantee environmental径，以确保内、外信息交流的畅management system is operated effectively.通，确保环境管理体系的有效运行。2.2Scope2.2范围It is applicable to environmental information collecting, processing and适用于圣戈班穆松桥徐州基地的communication in Saint-Gobain PAM China Xuzhou site.3 TERMS AND DEFINITIONS环境信息的收集、处理和交流。3术语和定义3.1 Involved parties3.1相关方Pay attention to the site's environmental performance (behavior) or关注基地的环境表现（行为）或individuals or groups who were affected by its environmental performance受其环境表现（行为）影响的个(behavior).4 RESPONSBILITIES人或团体。4职责4.1 Each factor/s/departmenfs EHS functional department is in charge of4.1各工厂/部门EHS职能部门负its own factor/s/departmenfs environmental information exchange责本工厂/部门的环境信息交流management;管理;4.2 The site EHS is responsible for environmental information exchange4.2基地EHS部负责基地的环境management in the site and various factories5 environmental information信息交流管理及各工厂环境信息management instruction;管理的指导;4.3 Purchase department is in charge of environmental information4.3采购部门负责与供应商的环exchange management with the suppliers; Sales department is in charge境信息交流管理；销售部门负责of environmental information exchange management with the customers.与客户之间的环境信息交流管SGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-254 of 7理。4.4 Factory/Department is in charge of environmental information 4.4 工厂/部门负责与其有工作联 exchange management with its contractors who are related in work. 系 的承包商的环境信息交流管 理。5 FLOWCHART5 流程图5.1 Exterior information management procedure5.1 夕卜部信息处理流程6 .REQUIREMENTS6.要求6.1 Content of environmental information exchange6.1 环境信息交流的内容6.1.1 Content of environmental information exchange6.1.1 外部信息交流内容A, environmental policy formulation and issued information;A、环境方针制定及发布信息；B, environmental information exchange with local governments, group B、与当地政府、集团基地的环境companies;信息交流；SGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-255 of 7C, law and other requirements information;c、法律及其它要求信息;D, suggestion, complaint and suit concerned the site environmentalD、与基地环境管理有关的建议、management;抱怨和投诉;E, Certification organization's requirements;E、认证机构的要求;F, environmental information between the site and relative parties;F、基地与相关方之间的环境信息;G, issued information to the exterior when environment pollutionG、基地发生环境污染事故或紧急accident or emergency happens in the site.情况时的对外信息发布。6.1.2 Interior communication content内部信息交流内容A, environmental policy transmission;A、环境方针的传达;B, environmental factors recognition and appraisal information;B、环境因素识别、评价的信息;C, correlated legal laws and regulations and other requirementsC、相关的法律法规及其他要求的transmission;传达;D, site goal index and management plan formulation, implementationD、基地目标指标及管理方案的制and monitoring information;定、实施及监控信息;E, environmental training information;E、环境培训信息;F, preparations for emergency and response information;F、应急准备与响应信息;G, operating control information to the important environmental factors;G、对重要环境因素进行运行控制H, carries on the monitor, the monitoring information to the system;的信息;I, incompliance, correction measures and prevention measuresH、对体系进行监测、监控的信息;information;I、不符合、纠正措施与预防措施的J, related information of interior examination, management appraisaland examination with the exterior system;J、内审、管理评审以及与体系外部K, suggestion and complaint of staff.审核的有关信息;K、员工的建议与抱怨。6.2 Information communicating methods and ways6.2信息交流途径和方法6.2.1 'Information Communication Way and Method" (ERXZ-EHS-0501)信息交流途径和方法(Appendix A)(ERXZ-EHS-0501)(附录 A)6.2.2 Exterior information processing requirements please refer to the外部信息的处理要求见流程flow chart.图。6.2.3 when the external information was issued by the government as当外部信息是从政府部门以documents, the site EHS is responsible of register the documents into书面形式下发时，基地EHS负责将"external document receive/management list" (ERXZ-EHS-0502), and文件登记在外来文件接收/处理清单(ERXZ-EHS-0502)上，并将回复文件或文件复印件附在下发文件SGPAMCN EHSENVIRONMENTAL SYSTEMGENERAL PROCEDUREREF: SGXZ-EMS-GP05XUZHOU SITEENVIRONMENTAL COMMUNICATIONMANAGEMENT PROCEDUREREVDATEPAGESITE EHS022008-11-256 of 7attached the replied documents or copies to keep for future reference; ifthe documents need related plant/department to dispose, should copy itand sent to related plant/department.后存档备查；对于需要由相关工厂/部门回复处理的文件，要复印转发到相关工厂/部门。6.2.4 When the emergent environment accidents happened in the对于非正常工作时间内发生non-working time, the XuZhou site control center is responsible for的紧急环境事件，由徐州基地生产receiving information and dispose it with related principals; at the same总调度负责接收信息，并根据需要time report to the site EHS.联系相关责任人进行处理，同时报告给基地EHSo6.2.5 Records involved in information communications should be信息交流中涉及的记录按conducted according to "Environmental Records Management Program"环境记录管理程序(SGXZ-EMS-GP20).7 REFERENCED DOCUMENTS(SGXZ-EMS-GP20)实施。7.相关程序和文件Procedures:程序:"Environmental Records Management Program”环境记录管理程序(SGXZ-EMS-GP20)Documentation:(SGXZ-EMS-GP20)文件：Null无。8. ANNEXES8.附件Appendix A 'Information Communication Way and Method"附件 A信息交流途径和方法 (ERXZ-EHS-0501)(ERXZ-EHS-0501)Appendix B “ external document receive/management lisf (ERXZ-EHS-0501)附件B外来文件接收/处理清单(ERXZ-EHS-0502)