原材料采购专员岗位说明书.docx

Division/Department: Supply Chain Department部门：物流部Job title: Raw Material Purchase Agent职位名称： 原材料采购专员Reports to: Supply Chain Manager汇报对象：物流经理Responsibilities :岗位职责：- Number of subordinates : 0下属人数：0- Leadership style (for managers in charge of subordinates only) 领导风格（仅针对有下属员工的经理）- Responsibilities : 职责：1. Responsible for the purchase procedure( purchase documents, price quotation, packing list）负责采购流程相关事项(处理采购文件、报价、装箱单等)2. Responsible for the purchase order负责采购订单事宜；3. Responsible for the invoice checking负责采购发票的核对。Contents of the job:工作内容：1. Make the purchase order :下采购订单；- for the domestic purchase (casting, profiles parts, subcontracted parts, covering plate, mould)国内订单（铸件、型材、外加工、罩壳、模具的采购订单）；- for the international purchase (finished pumps, mechanical seal)国外订单（整泵和机封的采购订单）。2. Make the delivery form when the goods arrive, and give it to the Warehouse Keepers, then make the QC inspection form and give it to the QC Manager到货前准备到货通知单和QC送验单，到货后分别交与仓库管理员和QC经理；3. Check if there is a mistake in the purchased goods invoice核对采购发票是否有误；4. Deal with the supplier if we received not-good parts, to make them repaired or replaced与供应商协调处理收到的不良品问题，协商解决方案：调换或修理；5. Make the price quotation for profiles parts对型材的询价；6. Make the packing list before sending the finished products出货前，准备装箱单。Reporting :汇报：- Position holder Supervisor :任职人的直接主管希望得到如下汇报：1. Want the report of the situation of the purchase order (price, payment terms, delivery time)采购订单的情况（价格、付款方式、到货时间）；2. Want to see the preparation work made before sending the pumps to the customer (packing list, crates dimensions, )整泵交货前的准备工作（装箱单、箱子尺寸等的准备）；3. Want the supplier delivery schedule供应商交货进度情况；4. Want to know about the purchase problems (price, payment terms, delivery time, )采购异常情况（价格、付款方式或交货时间等有异常问题）；5. Want to know the situation of the debts towards the suppliers (money not paid in time to the supplier)供应商催款的执行情况（未准时付款给供应商）。- Position holder :任职人认为需向直接主管提供的汇报如下：1. Report the purchase contract采购订单；2. Report any special problem in the purchase process采购异常情况汇报；3. Report the payment schedule when the supplier asks for payment 供应商催款的执行情况；4. Report the purchase plan and schedule采购计划和采购进度。Level : Executor职位层级：执行层Working relations :工作联系：1. With the Warehouse Keepers : to get the stock status, and to inform them to receive or send some goods与仓库管理员的工作联系：得到库存信息，通知仓库收货或发货；2. With the Supplier Development Manager :与供应商开发经理的工作联系；- if there are too much not-good parts, inform the Supplier Development Manager who will contact the supplier for this problem当不良品率过高时，告知供应商开发经理与供应商进行沟通解决；- if the price or payment terms change, inform the Supplier Development Manager who will contact the supplier如果价格或付款期限变动时，告知供应商开发经理与供应商沟通解决；3. With the Supply Chain Manager : to report to him与物流经理的工作联系：所有汇报工作；4. With the Industry Director :与生产技术总监的工作联系；- to get the purchase lists and then make the purchase orders according to these lists从生产技术总监处获取采购分解单并根据分解单下订单；- to get some moulds drawings when we need to purchase a new one, then to make the purchase order当需要订制新模具时，从生产技术总监处获取模具图纸，并根据图纸下采购订单5. With the Drawing Technician : to get the baseplate drawing, make the prices quotation and make the purchase order according to this drawing与绘图员的工作联系：从绘图员处获取焊接底座的图纸，并根据图纸询价下订单；6. With the Production Manager : to give the delivery schedule, so that the Production Manager can organize the production与生产经理的工作联系：告知生产经理采购物料的交货期，为生产加工做准备；7. With the QC Manager : to get the supplier goods inspection form与QC经理的工作联系：从QC经理处获取送验单反馈；8. With the Material & Cost Accountant : to give the supplier invoices and delivery forms与材料成本会计的工作联系：将采购发票和收料单交与材料成本会计；9. With the AP & AR Accountant : to give the purchase orders与应收应付会计的工作联系：将采购订单交与应收应付会计；10. With the Finance Manager :to make an application to pay the supplier与财务经理的工作联系：将付款申请单交与财务经理；11. With the Mould QC : to give the list of the company moulds, then the Mould QC will tell the status of the moulds (which mould can be used, which mould has to be repaired, )与模具质验的工作联系：将模具确认单交与模具质检，模具质检反馈现有模具的情况（哪些模具可以直接可用，哪些模具需要修理）。Goals of the position :职位目标：1. To ensure that the materials enter the warehouse in time确保物料及时到货；2. To ensure that the purchase orders is followed up and contains no mistake确保采购订单准确无误。Work processes of the company in which this position takes place :参与公司的各项流程如下：Purchase process, stock management process采购流程和出入货流程：Tasks :任务- Main Tasks : 85%主要任务：851. To make the purchase orders下订单；2. To follow up the purchase process until the delivery交货前的订单跟踪；3. To make the delivery form when a supplier delivers the goods, and make the QC inspection form准备到货通知单和送验单；4. To check the supplier invoice核对采购发票。- Secondary Tasks : Make the purchase plan : 10%次要任务：制定采购计划：10- Occasional Tasks : 5%偶发任务：51. Communicate with the supplier about the not-good parts we received与供应商协商不良产品问题；2. Make the quotations for profiles parts型材方面报价。Knowledge requirements:知识技能要求：· Degree/Experience : Senior High School Degree or Technical Secondary School Degree with one year of experience or less学历/经验：高中或中专技校学历，少于或等于一年相关经验；· Diploma : No special diploma requirement, but an accountant certificate and logistic assistant certificate would be better执业证书：没有特别要求，但最好有会计上岗证、初级物流师证书；· Languages : Basic written English语言：具备基本的英文写作能力；· General knowledge : To know the office software常规知识：熟练应用Office软件；- Technical or practical knowledge :技术和操作技能 ；- To have a basic knowledge in machinery基础机械知识；- To have a basic knowledge in metal (different material, basic composition)基础金属材料知识（对不同材料及基本成分有一定的认识）；- To have a basic knowledge in hydraulic pressure and transmission基础的传动液压知识。Relational contents :联系相关项：- Internal (& frequency) : 内部（联系频率）1. With the QC Manager (twice a day)QC经理（1天2次）2. With the Supplier Development Manager (twice a week)供应商开发经理（1周2次）3. With the Supply Chain Manager (4-5 times a day)物流经理（1天4-5次）4. With the Warehouse Keepers (at least 4 times a day)仓库管理员（1天至少4次）5. With the Production Manager (3-4 times a week)生产经理（1周3-4次）6. With the Technical & Production Director (3-4 times a week)7. 生产技术总监（1周3-4次）8. With the Drawing Technician (3-4 times a week)绘图员（1周3-4次）9. With the Material & Cost Accountant (twice a week)材料成本会计（1周2次）10. With the AP & AR Accountant (twice a week)应收应付会计（1周2次）11. With the Finance Manager (once every 2 weeks)财务经理（2周1次）12. With the Mould QC (twice a week)模具质检（1周2次）- External (& frequency) : With the suppliers, to communicate about the delivery time, to reject the not-good parts, to deal with the supplier asking for payment by phone (7-8 times a day)外部（联系频率）：与供应商联系交货进度，不良品的料废报废问题，解决供应商的催款问题（每天7-8次）Working Conditions : Work in office, with computer工作环境：办公室办公，使用台式电脑Independence and Freedom :独立性自由度：- Independence : No, each purchase process or contract should be confirmed by the Supply Chain Manager.独立性：没有独立性，每一个采购行为都需由物流经理确认；- Freedom of organization : Yes, the position holder can arrange all the work.工作安排自由度：任职人对于指派的工作可自由安排工作的先后顺序。Control of employees (for managers in charge of subordinates only) :对下属的督察（仅针对有下属员工的经理）- Methods : 方法- Frequency :频率：- Key points :关键控制点：Control of your work : 受控工作：- Percentage of work controlled : 40%受控比例：40- Frequency : once a day频率：1天1次Impact of the decisions :工作产生的影响：1. Impact on the production schedule if the position holder cannot communicate with the supplier about the delivery.若与供应商沟通不及时，采购物料延期交货会影响生产进度；2. Impact on the delivery schedule to the customer if the purchase and supplier delivery are not made in time.如果采购物料或供应商交货不及时，会影响交付客户产品的进度。Information exchanges:信息处理：- Nature of information : 信息种类：1. Invoice发票；2. Order采购订单；3. Drawing图纸；4. Delivery form到货通知单；5. Mould confirmation form 模具确认单；6. Received material form收料单7. Out-going material form领料单8. Purchase procedure采购进度表；9. Not-good parts form料废单；10. Stock table库存表。- Medias : e-mail, fax, telephone, express delivery, hand-to-hand媒介：e-mail、传真、电话、快递、面交- Importance and urgency :重要性和紧急度：1. 70% of the information are important and urgent (drawing, purchase order, )70的信息为重要且紧急（图纸、采购订单等）；2. 30% are important but not urgent (QC inspection form, )30的信息为重要但不紧急（QC送验单）。Subordinations :从属关系：- Vertical : Superior : Supply Chain Manager直属：直接上级：物流经理；- Horizontal : Out-sourced Components Purchase Agent, Warehouse Keepers, Supplier Development Manager平级：外构件采购专员、仓库管理员、物流开发经理。Main capacities/abilities for this position :该职位胜任要求：1. Carefulness仔细认真；2. Communication skill沟通能力；3. Initiative主动性；4. Tenacity韧性；5. Creativity创造力。Complementary information:补充信息：1. The position holder can assure the work of the Out-sourced Components Purchase Agent about the small parts purchase.任职人可以代理外购件采购专员的辅料采购；2. The Out-sourced Components Purchase Agent can assure the work of the position holder about the mould contract, and the subcontracted parts.外购件采购专员可以代理任职人的外加工、模具采购订单工作；3. The Supply Chain Manager can assure the international purchase.物流经理可以代理任职人的国外采购订单工作。Suggestions :建议：1. There must be a record book for the part of the warehouse where all the not-goods parts are stored.料废仓库较混乱，希望建立有关料废、报废的账本；2. It would be better to have a voucher when we return the goods to the supplier.如果退货给供应商时，希望准备专用的退货单据；3. The position holder hope to access to the inventory report in the main server.希望服务器上的库存报表可以向任职人开通；4. Actual situation problem : many purchase contracts cannot be executed, especially when the supplier deliver too late or when the goods quality is bad : there is no way to punish them, to make some penalties.目前情况中存在的问题：部分采购订单难以执行，货物未按时交货或产品质量太差时，无法执行扣款。