英文信写作方式素材doc资料.ppt

英文信写作方式素材1.Courtesy（礼貌）（礼貌）1)Not mere politeness like using some phrases of“please”or“thank you”2)Keep a sincere You-attitude.3)Use tactful(委婉委婉)way to blame your readers,and try to avoid irritating(恼人的恼人的),offensive（无礼的）（无礼的）,or belittling（贬低的）（贬低的）statement.e.g.1“Polite”We have received with many thanks your letter of Oct.7,and we take pleasure of sending you our latest catalog.We wish to draw your attention to a special offer which we have made in it.“Courteous”You will be particularly interested in a special offer on page 5 of the latest catalog enclosed,which you requested in your letter of Oct.7.e.g.2“tactful”If I understand your letter correctly“Rough”Your letter is not clear at all,I cant understand it.2.Consideration（体谅）（体谅）1)EmphasizingYou-attituderatherthanWe-attitude2)Focusingonthepositiveapproache.g.1“You-attitude”Youearn2percentdiscountforcashpayment“We-attitude”Weallow2percentdiscountforcashpaymente.g.2“Positive”Wefeelsurethatyouwillbeentirelysatisfied.“Negative”Wedonotbelieveyouwillhavecausefordissatisfaction3.Completeness（完整）（完整）containsallthenecessaryinformationanswerallthequestionsputforwardbythereadersATTN:makesurethatallthemattersarediscussed/stated.badimpression,giveup,disputesandlawsuit4.Clarity(清楚清楚)tomakesurethatwhatyouwroteissoclearthatitcantbemisunderstood.(usethemostsimpleandfamiliarwords,payattentiontothegrammar,eg:thepronoun,thepositionofthemodifier,rationalityinlogic)eg:Beingaregisteredaccount,Imsureyoucanhelpus.Beingaregisteredaccount,youcancertainlyhelpusMoreover,Payattentiontothepositionofthemodifierse.g.Weshallbeabletosupply10casesoftheitemonly.我们仅能供应我们仅能供应该商品该商品10箱箱.Weshallbeabletosupply10casesonlyoftheitem.我们仅能供应我们仅能供应10箱该商品箱该商品Themodifier“only”intheabovesentencesmodifiedtwodifferentwords,sothetwosentenceshavedifferentmeanings.5.Conciseness（简洁）（简洁）clearlyexpresswhatyouwoulddoinashortandpithystyleofwritingwithoutsacrificingcompletenessandcourtesy.Eg1:WeareinreceiptofyourfavoroftheletterMay10.贵方贵方5月月10日来函已收悉日来函已收悉WehavereceivedyourletterofMay10.Eg2:WillyoushipusanytimeduringthemonthofDecember,orevenNovemberifyouarerushed,forNovemberwouldsuitusjustaswell.PleaseshipusbytheendofNovember6.Concreteness（具体）（具体）specific,definiteandpersuasive(thoughsometimesvaguenessisalsopreferred)thereaderwillbeataloss,andcouldntknowwhatyouaretalkingabouteg:WeregrettonotethatyourclientswanttocanceltheirorderWeregrettonotethatyourclientswanttocanceltheirorder+for textiles7.Correctness（正确）（正确）Refernotonlytocorrectusageofgrammar,punctuationandspelling,butalsotostandardlanguageandproperstatement。1)withpronounsOurcompetitorspricesare2%-3%lowerthanus(ours).2)withverbsItisoneofthemachinesthatwas(were)deliveredlastweek.3)withconjunctionsThisfridgenotonlyisattractive(isattractivenotonly)inproperprice,butalsoingoodquality.4)withsubjectsWhilestudyingthereport,thetelephonerang.WhileIwasstudyingthereport,thetelephonerang.英文信封英文信封(Envelope)的寫法的寫法 （BlockFormat齐头式）齐头式）Zhao MinSichun UniversityChengdu,610041P.R.of China Mr.Steven Chung No.252,Long St.San Francisco,U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文信封英文信封(Envelope)的寫法的寫法（右缩式（右缩式IndentedFormat）Zhao Min Sichun University Chengdu,610041 P.R.of China Mr.Steven Chung No.252,Long St.San Francisco,U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文地址的寫法和中文相反，口訣：由英文地址的寫法和中文相反，口訣：由小到大小到大(ex:(ex:號號弄弄巷巷路路/街街城市城市國家國家)號 No.(Number)樓 F(Floor)室 Rm.(Room)弄 Aly(Alley)巷 Ln.(Lane)路 Rd.(Road)街 St.(Street)段 Sec.(Section)區 Dist.(District)縣 County市 City大道 Ave.(Avenue)省 Province國家名l地址的书写顺序是由小到大地址的书写顺序是由小到大:第一行第一行写寄出写寄出信人的门牌号码，写街道名称信人的门牌号码，写街道名称;第二行第二行先写县先写县市、城镇名称，再写省或州名称，往右空两个市、城镇名称，再写省或州名称，往右空两个字母的位置，再写上邮编。如果是寄往国外的字母的位置，再写上邮编。如果是寄往国外的信件，信件，第三行第三行写出寄信人所在国家的名称。写出寄信人所在国家的名称。如要说明信件由何种邮路递送或信件为如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注何种类别，一般在信封正面的左下角注明。明。l航空航空ByAirMaill挂号挂号Registeredl印刷品印刷品PrintedMatterl快件快件Expressl内有照片内有照片PhotoEnclosed如信件需由别人或单位转交给收信人，则需在转如信件需由别人或单位转交给收信人，则需在转交人前面加上交人前面加上C/O C/O（care ofcare of）后跟转交人的姓名）后跟转交人的姓名地址。如宋力托李娜转交一封信给李明，信封格地址。如宋力托李娜转交一封信给李明，信封格式为：式为：SongLiNo.1MiddleSchoolNantong,226000JiangsuLi MingC/O Li NaPeking UniversityBeijing,100871如不需要邮寄，只需写上受托人和收信人的姓名如不需要邮寄，只需写上受托人和收信人的姓名即可。再用即可。再用By courtesy of,Through courtesy By courtesy of,Through courtesy of,By favor ofof,By favor of引出所托之人的姓名。如：引出所托之人的姓名。如：LiMingBycourtesyofLiNa面交信面交信(宋力本人当面交给收信人的信宋力本人当面交给收信人的信)：SongLiPresent练习填写信封练习填写信封lGeorgeWangwillwritealettertohispenpal(笔友笔友),MikeClinton.Mikesaddress(住住址址)is:1025LongStreet,SanFrancisco,CA94101,U.S.A.AndGeorgesaddressis:23,Alley4,Lane130,Sec.IINankingEastRd.Taipei,Taiwan,R.O.C.Pleasewriteanenvelopeforhim.GeorgeWang23,Alley4,Lane130,Sec.IINankingEastRd.Taipei,Taiwan104R.O.C.MikeClinton1025LongStreet,SanFrancisco,CA94101U.S.AThelayoutofEnglishletters SevenPrincipalPartsl1.信头信头Heading/Letterheadl2.写信日期写信日期Datel3.信内地址信内地址(收信人收信人)InsideAddressl4.称呼称呼Salutationl5.正文正文BodyofLetterl6.客套结束语客套结束语ComplimentaryClosingl7.署名署名SignatureSevenOptionalPartsl1.Thereferencenumber(存档编号存档编号)2.TheAttentionLine(至收信人）至收信人）l3.Thesubjectheading(事由）事由）4.Theenclosure（附件）（附件）5.ThereferenceNotation（经办人代号）（经办人代号）l6.TheCarbonCopyNotation（抄送）（抄送）l7.Thepostscript(附言附言)Heading信头包括寄信人地址（通常写在信笺的右上信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、地址、电话、电传、传方）或某公司的名称、地址、电话、电传、传真、邮编、电子信箱地址或网址等。真、邮编、电子信箱地址或网址等。Datel日期应写在寄信人地址下方，表达方式各不日期应写在寄信人地址下方，表达方式各不相同。通常英式按日相同。通常英式按日/月月/年的顺序，而美式按年的顺序，而美式按月日年的顺序。注意：年份写全，不可省略；月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，不可用数字替代（一般月份用英文单词表示，不可用数字替代（一般信函可缩写，较正式的公函需写全）；日期用信函可缩写，较正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如阿拉伯数字基数词表示即可，如May7,2006;23September,2005Rewritethefollowingdateforstandardbusinessletters6/5/0610-9-068June2006Oct.28,06Jan.13.2006InsideAddressl信内地址应写在信笺左上方，与信封上的地信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名（称呼语址完全一致。第一行写收信人姓名（称呼语+全名）；商务信函中还需另起一行写出职务；全名）；商务信函中还需另起一行写出职务；收信人地址应确切完整。收信人地址应确切完整。Arrangethefollowinginformationintoletterheadorinsideaddress:China/Beijing100021/BeijingMetal/President/LinFang/Eastlane/234LinFangPresidentofBeijingMetal234Eastlane,Beijing100021ChinaSalutationl称呼应写在信内地址下，其左边要与信内地称呼应写在信内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一般都是以址第一行对齐。英文书信的称呼一般都是以DearDear 或或My dearMy dear开头的。开头的。l1.1.亲近熟悉的人亲近熟悉的人:Dear/My dear+:Dear/My dear+称呼或名称呼或名字。字。l2 2 长辈、关系一般、不相识：长辈、关系一般、不相识：Dear+Dear+“先生先生/女士女士/教授教授”l3 3 机关、团体、公司、工厂或学校：机关、团体、公司、工厂或学校：Dear Dear Sir or Madam,To Whom It May concern.Sir or Madam,To Whom It May concern.有有时直接用时直接用 Gentlemen(Gentlemen(复数复数)。Bodyl语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始写正文。一般说来，开头直接表达写信的目的，中间对目的具写正文。一般说来，开头直接表达写信的目的，中间对目的具体说明，结尾表达希望祝愿等。体说明，结尾表达希望祝愿等。ComplimentaryClosingl开头字母要大写，末尾用逗号。结束语也称敬语，开头字母要大写，末尾用逗号。结束语也称敬语，使用时也应因人而异，取决于发信人与收信人之间的使用时也应因人而异，取决于发信人与收信人之间的关系或熟悉程度。关系或熟悉程度。l1.家人亲戚家人亲戚:Yourlovingmother/son/brother;Yourslovingly,Withlove,Allmyloveetc.l2.长辈或一般朋友：长辈或一般朋友：Yoursrespectfully/sincerely,Yourstrulyetc.l3.机关、团体、学校等：机关、团体、学校等：Yoursfaithfully/sincerely,Yourstrulyetc.l結尾的部份結尾的部份祝福的話結尾語Take care.Your friend,Best wishes.Truly yours,Best Regards.Your loving _,Merry ChristmasSincerely yours,Happy New YearYours sincerely,Happy BirthdaySincerely,Signaturel写信人要在结束语下面签名，以表示对信件写信人要在结束语下面签名，以表示对信件中的全部内容负责。签名最好是写信人的亲笔，中的全部内容负责。签名最好是写信人的亲笔，手写后可附打印的全名。手写后可附打印的全名。Letter styles 1.IndentedStyle缩进缩进/行式行式lFeature:eachlineoftheInside Name and Address shouldbeindented2-3spaces,andfirst line of each paragraphshouldbeindented3-8spaces.IndentedFormatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)LetterheadRef.No.-MsDavis-SalesManager-TheTextileCo.Ltd-Picadilly-London,WinCBE-UKDearMsDavis,-_-_sincerelyyours,-Dear Sir/Madam,Im writing in response to your advertisement for a PA/Secretary to the Managing Director.Although I did not have to travel in my p r e v i o u s j o b,I w o u l d b e v e r y w i l l i n g t o d o s o.I will be available for interview at any time,and look forward tohearing from you.Yours faithfully,William Jeremy SmithPeace Hotel Ling Gong Road 1818 Beijing,ChinaMail box No.23,GX universityNanning,Guangxi,China27 Jan,2008缩进式缩进式发信人地址及发信日期收信人姓名和单位地址Letterheadfeature:each line begins at the left margin 2.full block style完全齐头式完全齐头式Blockformatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)Yourssincerely(complimentaryclose)XX(signature)Joe(printedname)LetterheadRef.No.DateAddress&NameDear-Re:-Sincerelyyours,-Dear Sir/Madam,Im writing in response to your advertisement for a PA/Secretary to the Managing Director.Although I did not have to travel in my p r e v i o u s j o b,I w o u l d b e v e r y w i l l i n g t o d o s o.I will be available for interview at any time,and look forward tohearing from you.Yours faithfully,William Jeremy SmithCompact System96 Rosewall Drive,South town,SO3 4BTMail box No.23,GX universityNanning,Guangxi,China27 Dec,2007齐头式齐头式Letterhead3.ModifiedBlockStyle改良平改良平/齐头式齐头式lfeature:everylinebeginsattheleftmarginexcepttheletterhead,date,complementary close and signiture(slightlypastthecenterofthepage)ModifiedFormatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)LetterheadRef.No.DateName&AddressDearRe:-Yours,-Dear Sir/Madam,Im writing in response to your advertisement for a PA/Secretary to the Managing Director.Although I did not have to travel in my p r e v i o u s j o b,I w o u l d b e v e r y w i l l i n g t o d o s o.I will be available for interview at any time,and look forward tohearing from you.Yours faithfully,William Jeremy SmithPeace HotelLing Gong Road 1818Beijing,ChinaMail box No.23,GX universityNanning,Guangxi,China27 Jan,2008改良式改良式发信人地址及发信日期收信人姓名和单位地址Letterhead应用文写作技巧应用文写作技巧 I.信件开头信件开头(写信、收信、回复写信、收信、回复)1Ihavethepleasuretotellyouthat2IamgladtoreceiveyourletterofMay.3ThankyouforyourletterofMay5th4Manythanksforyourniceletter.II.引出话题引出话题-topic1Ihavesomeimportant/wonderfulnewsforyou.2youwillfindithardtobelieve,butMore tips!structureIII.信件结尾信件结尾(祝福、感谢、保持联系祝福、感谢、保持联系)1Ihopeyouwillbewellagainsoon.(not“Iwish”!)2Iwishyougoodluckin3ThankyouforallyoudidformewhileIwasinyourcountry.4Ihopetohearfromyousoon.5Pleasewritetomesoonandtellmeaboutyourlifeatyourschool.l英文书信由英文书信由7个部分组成。它们是信头、日期，信内地址、称个部分组成。它们是信头、日期，信内地址、称呼、正文、结束语、签字。呼、正文、结束语、签字。l格式一定要正确。格式一定要正确。l信的正文和写文章一样，要分段写，每一段有一个中心思想信的正文和写文章一样，要分段写，每一段有一个中心思想总结总结PracticelDirections:For this part,you are allowed 30 minutes to write a Letter of Apology.You should write at least 120 words following the outline given below in Chinese:l1.表达自己对晚交论文一事的歉意。表达自己对晚交论文一事的歉意。l2.说明未能按时交论文的原因。说明未能按时交论文的原因。l3.表示自己将尽快把论文补交上并表示以后将按时表示自己将尽快把论文补交上并表示以后将按时交作业。交作业。【范文ALetterofApology】24thOct.,2008DearMr.Wang,Iamwritingtoapologizeformylatehomework.ThepaperwhichyouassignedtouslastMondaywasduethisFriday,buttomyregret,Ihaventevenstartedityet.Ifeelreallysorryfornothandinginthepaperontimeandfortheinconvenienceitwouldbringtoyou.IcaughtaseriouscoldlastweekandthedoctoraskedmetostayinbedforaweeksinceIwasveryweakandtheweatherwasverycoldthesedays.Therefore,Icouldntgotothelibrarytogetthenecessaryreferentialinformationwhichwasneededformypaper.Asaresultofthis,Ihavenotstartedwritingthepaperyetandcouldnothanditinontime.FortunatelyIhavefinallyfullyrecovered.IwillfinishthepaperassoonasIcanandtrymybesttohandinhomeworkontimeinthefuture.Sincerelyyours,LiMing人有了知识，就会具备各种分析能力，明辨是非的能力。所以我们要勤恳读书，广泛阅读，古人说“书中自有黄金屋。”通过阅读科技书籍，我们能丰富知识，培养逻辑思维能力；通过阅读文学作品，我们能提高文学鉴赏水平，培养文学情趣；通过阅读报刊，我们能增长见识，扩大自己的知识面。有许多书籍还能培养我们的道德情操，给我们巨大的精神力量，鼓舞我们前进。此此课课件下件下载载可自行可自行编辑编辑修改，修改，仅仅供参考！供参考！感感谢谢您的支持，我您的支持，我们们努力做得更好！努力做得更好！谢谢谢谢