外贸函电unit 11.ppt

Unit 11Unit 11 ShipmentShipment运输运输大连理工大学电子音像出版社世纪商务英语 外贸函电Basic Knowledge ConcernedLetter-writing GuideOther Commonly Used Expressions and Sentences Sample Letters Practical TrainingContentsContentsPart OnePart One Shipment is one of the essential links in the chain of international trade.The main activities of it include custom clearance,vessel chartering or shipping space booking,obtaining shipping documents after passing goods to the shipping company and sending shipping advice.Goods can be transported by road,rail or air,but in most cases of international trade,by sea.This unit focuses on the most common conveyance method-ocean transportation,and on the necessary work related to shipment from the perspective and position of an exporter.1.The Domain of ShipmentPart OnePart One In a sales contract,a sales confirmation or a letter of credit,terms of shipment are indispensable.Terms of shipment,which indicate the latest shipment time,ports of loading and unloading/destination,shipment documents needed and stipulation of partial shipment and transshipment,are the requirements of shipment agreed by both seller and buyer who enter into the sales contract.In addition to these requirements,more instructions about shipment are given to the seller by the buyer.It is a written document called the“shipping instructions”,which states,other than what have been regulated in the sales contract or the letter of credit,the packing requirements and shipping marks of the cargo.2.The Requirements of ShipmentPart OnePart One In a sales contract,a sales confirmation or a letter of credit,terms of shipment are indispensable.Terms of shipment,which indicate the latest shipment time,ports of loading and unloading/destination,shipment documents needed and stipulation of partial shipment and transshipment,are the requirements of shipment agreed by both seller and buyer who enter into the sales contract.In addition to these requirements,more instructions about shipment are given to the seller by the buyer.It is a written document called the“shipping instructions”,which states,other than what have been regulated in the sales contract or the letter of credit,the packing requirements and shipping marks of the cargo.3.The Requirements of ShipmentPart OnePart One The Bill of Lading,or the Ocean Bill of Lading,or B/L for short,is the document that the carrier i.e.the shipping company makes,signs and issues to the consignor/exporter after receiving the cargo entrusted by the latter.It is a cargo receipt,an evidence of the carriage contract and most importantly,the document of title/ownership to the goods.Under the payment method of L/C,B/L is always one of the key documents that the beneficiary/exporter needs to submit when he/she asks for negotiation in the negotiation bank.Under the payment method of collection i.e.D/P or D/A,B/L is also one of the core documents that the importer pays or signs to receive.3.The Bill of LadingPart OnePart One4.The Shipping Advice After the goods are loaded on board the ship the exporter should immediately send the shipping advice to the importer informing the latter about the details of the shipment so that the importer can make preparation for receiving the goods and considering the sales distribution channels and more urgently,effect insurance if the trade term is FOB or CFR.Teletransmission is preferred for sending the shipping advice under FOB or CFR for the sake of speed.Part TwoPart TwoSteps/ContentsTypical ExpressionsFor letters written by the importer1.Reminding or urging the exporter of when and how to ship the goods.We refer to Contract No.EU1342 signed between us on for,which stipulates that the latest shipment date is.(我们于时候就订购签订的EU1342号合同规定，最迟装船期为)We are eager to know the details about the shipment of thewe ordered last month.(我们迫切地想知道上月我们所订的的具体发运情况。)Due to,we were wondering whether you could advance shipment of the consignment from to.(鉴于原因，不知贵方能否将这批货物的装运期从提前到？)As our company is in urgent need of the goods we would like to emphasize again the importance of the punctual shipment within the validity in the L/C.(因为本公司急需这批货，所以我们想再次强调在信用证有效期内准时装运的重要性。)Part TwoPart TwoSteps/ContentsTypical Expressions2.Expressing the reason why punctual shipment is required.Please strictly stick to the latest shipment date indicated in the L/C because our distributors have been waiting for the arrival of these Chinese art crafts with high anticipation.(请严格遵照信用证中有关最迟装运期的规定，因为我们的分销商们一直在满怀希望地等待着这批中国工艺品的到达。)Delay of the shipment will lead to the irretrievable disastrous loss when the Christmas season passes.(延误了装运期会带来不可挽回的巨大损失，因为到时圣诞节的销售旺季已过。)3.Indicating the consequences of the exporters action of shipment.In case you should fail to effect the shipment by,we would have to lodge a claim against you for the loss as it is stipulated in.(如果贵方到前还不发货的话，我们将不得不按照中的有关规定对你们提出索赔。)Part TwoPart TwoSteps/ContentsTypical ExpressionsIf your first consignment is promptly delivered and proves to conform to the samples we confirmed we are quite willing to offer more orders.(如果贵方的首批货物能及时运来，且产品品质与我们之前确认的样品品质相符的话，我们会很乐意下更多的订单。)For letters written by the exporter1.Informing the importer of details of the shipment.We are glad/feel delighted to inform you that the goods have already been shipped by(我们高兴地告知贵方，货物已由船起运。)The consignment under contract No.XXX has been shipped via(XXX号合同项下的货物已装上起运。)We have completed the shipment of (我们已完成了对的装船。)The steamer is scheduled to leave Guangzhou on(该货轮计划于驶离广州。)Part TwoPart TwoSteps/ContentsTypical ExpressionsHere is the fax of the shipping advice where it is clearly stated that the cargo will reach you within 7 days.(这是装运通知的传真件，上面清楚显示了这批货将在7天内抵达贵方。)One set of have been sent to you.(一套已寄给你们。)This is the copy of the B/L and you can prepare for receiving the consignment according to the information it contains.(这是提单的复印件，贵方可根据单上的信息去准备接货。)2.Declining the importers push on shipment.We feel sorry that we really cannot ship the cargo before because (我们很抱歉真的无法在之前装运该批货物，原因是)Part TwoPart TwoSteps/ContentsTypical ExpressionsWe fell apologetic that we really have no way to make shipment on,我方实在无法于（日期）装运货物，谨向你方表示歉意。Your request of advancing the shipment date by one month is absolutely beyond our capability although we strongly wish we could have complied with your request.(尽管我们很想满足贵方欲把装运期提前一个月的愿望，但这一要求大大超出了我们的能力范围。)Part ThreePart ThreeExpressions1.make shipment 运输，装运2.shipping company；carrier 船运公司；承运人3.shipping instruction 装运须知4.shipping advice 装船通知5.B/L 装运提单6.shipping documents；transportation documents 运输单据7.on board 已装船8.optional port 选择港 loading port 装运港，启运港 port of discharge；portof destination 卸货港；目的港9.partial shipment 分运10.transshipment 转船11.steam-ship；steamer；steamer-ship (经常简写成S.S.)蒸汽轮，船 scheduled steamer；liner 班轮,大客轮12.booking shipping space on for 为在船上订舱位Part ThreePart ThreeTypical Sentences (1)1.Sentences used by importers(进口商使用的句子进口商使用的句子)(1)Since the purchase is made on FOB basis,please arrange shipment of the goods ordered by us on S/S“Prince”without delay.(2)Due to an unexpected development，please expedite the shipment trying your best.We should be glad if you could manage to ship the goods by S/S East Wind sailing from July 1st.(3)We shall appreciate it if you will effect shipment as soon as possible,thus enabling our buyers to catch the brisk demand at the start of the season.(4)You will please do your very best to hasten shipment.We hope that by the time you receive the letter,you will have the goods ready for shipment.5)As the latest shipment date stipulated in the L/C is October 31st,2007 please see to it that you make the shipment not later than the above date.6)It must be reiterated that prompt shipment is one of the essential requirements to obtain our orders.Part ThreePart ThreeTypical Sentences (2)(7)Would you please cable the shipping advice as soon as possible as there is still no news about the shipment from you and the L/C is due to expire next week.(8)We would like to ask for changing the scheduled date of delivery from December 15 to December 10,due to an urgent request from our client.(9)We realize that the change in delivery date may cause you inconvenience,but hope you understand that we would not ask for earlier shipment if we are not in an urgent need.(10)We hope that the change of delivery date will not cause you too much inconvenience.2.Sentences used by exporters(出口商使用的句子出口商使用的句子)(1)We are glad to inform you that the 10 containers of bathroom equipment you ordered have been well prepared and the shipment will be made upon the receipt of L/C.Part ThreePart ThreeTypical Sentences (3)(2)We take pleasure in telling you that the shipment of the shirts originally scheduled to be made in December can be advanced to October as the result of the efforts by all parties involved.(3)The Chinese art crafts you ordered have been shipped already and your future order will continue to receive our prompt attention.(4)We wish to advice you that the goods under S/C No.GZ-001 went forward per s/s Dongfeng on June 4,to be transshipped in Hong Kong and are expected to reach your port in July.(5)Enclosed please find the copies of B/L,commercial invoices and the insurance policy.Besides,we will send you one set of clean on board bill of lading through the bank.(6)Owing to the delay of the scheduled steamer we have failed to effect the shipment within the L/C validity.Would you please extend the shipping period of the L/C for one more month?Part ThreePart ThreeTypical Sentences (4)(7)We regret to inform you that we cannot advance the shipment as you requested as we have been told by the shipping company that there will be no space available before the end of next month.(8)We would like to try to advance the shipment as you wish but can not guarantee to absolutely make it.(9)Owing to the delay in opening the relative L/C,shipment cannot be made as contracted and should be postponed to the end of next month.We shall cable you indue course the name of the chartered steamer and its estimated arrival time.(10)As the only direct steamer，which calls at our port once a month，has just departed,the goods can only be shipped next month.Part FourPart Four Sample 1 (1)Buyer Urging Punctual ShipmentMacdonal&Evans Co.,Ltd.58 Lawton Street,Toronto,CanadaTel：234567 Fax：345678 E-amil： September 13rd,2010 Wang JieGuangdong Light Industral Products Import&Export Corporation52 South Dezheng Road,Guangzhou,China Dear Mr.Wang Jie,We are now eager to know about the shipment of the racing bicycles as there has not been any news about it from you since the L/C No.568 was issued two months ago.Part FourPart Four Sample 1(2)By this letter,we wish to call your attention to the fact that1 the L/C will expire2 at the end of next week and that we are not going to extend it.This is due to the fact that the distributors and retailers at our end are in urgent need of the goods and we can not afford to wait anylonger3.Therefore we will have to resort to4 other sources of bicycle suppliers if you fail to make the shipment in the time of validity5.We believe that all parties involved would definitely benefit from your prompt action of the shipment.We are looking forward to receiving your prompt shipping advice.Yours Sincerely,John SmithJohn SmithManager of Import DepartmentPart FourPart FourGuangdong Light Industral Products Import&Export Corporation52 South Dezheng Road,Guangzhou,China Tel:12345678 Fax:23456789 E-amil:September 15th,2010 Macdonal&Evans Co.,Ltd.58 Lawton Street,Toronto,CanadaDear Mr.Smith,With reference to your letter of September 13rd,2010,which urged our prompt action of shipment,we are now glad to inform you that the racing bicycles have been shipped.Reply to Sample 1Sample 2 (1)Part FourPart FourThe consignment has been on board S.S.Lion1,which will set out sailing for your port tomorrow morning.To offer more detailed information about the shipment tomorrow morning we will fax you the copy of B/L,the original which is,together with other documents required by the L/C,being passed to you through the negotiation bank and the issuing bank2.We are pleased that we have been able to execute your order within the contracted valid period this time and would like to express our strong willingness to pay even more prompt attention to your future orders.Yours Sincerely,Wang Jie Wang JieManager of Export DepartmentSample 2 (2)Part FourPart FourGuangdong Light Industral Products Import&Export Corporation52 South Dezheng Road,Guangzhou,China Tel:12345678 Fax:23456789 E-amil:October 15th,2010 Macdonal&Evans Co.,Ltd.58 Lawton Street,Toronto,CanadaDear Mr.Smith,We are sorry to inform you that we have been not able to complete the shipment of the sports shoes under the order No.9988 before October 31,which is the latest shipment date stipulated in the L/C.Sample 3 (1)Exporter Asking For Extension of L/CPart FourPart FourAs it had been reported by the media,the recent typhoon hit our city and damaged many buildings including several workshops of our factory,which caused one weeks delay over the original deadline of completing the production of the shoes.If we had finished production one week earlier the shipping company could have offered space and the consignment would have arrived at your end.1 However,the reality is that,from now on,the space of the route to your port will not be available until November 8th,2007.Therefore we would like to ask that you kindly extend the latest shipment date in the L/C.Awaiting your favorable response.Yours Sincerely,Wang Jie Wang JieSample 3 (2)Part FourPart FourMacdonal&Evans Co.,Ltd.58 Lawton Street,Toronto,CanadaTel：234567 Fax：345678 E-amil： October 18th,2010 Wang JieGuangdong Light Industral Products Import&Export Corporation52 South Dezheng Road,Guangzhou,China Dear Mr.Wang Jie,With regard to your letter requesting the extension of the L/C,we fully understand your difficulty and agree to comply with your request.Sample 4 (1)Reply to Sample 3Part FourPart FourWe will extend the expiration date of the L/C until November 30th,2010 and the latest shipment date until November 15th,2010 respectively.However it needs to be noted that it is the practice that whoever asks for the amendments of the L/C should burden the cost.Therefore all the amendment fees charged by the bank will be for your account1.And such extension of L/C,incurred this time by the natural disaster,should,of course,not be taken as a precedent in our future cooperation.2We are looking forward to the early arrival of your shipping advice.Yours Sincerely,John SmithJohn SmithManager of Import DepartmentSample 4 (2)Part FivePart Five1.Put the following English into Chinese.(1)Beginning Training目的港(1)port of destination(2)few and far between 稀少(3)forwarding agent 轮船(4)a full set of shipping documents 货运代理商(5)shipping instruction一整套运输单据Part FivePart Five1.Put the following English into Chinese.(2)(6)shipping advice(7)partial shipment(8)booking shipping space(9)We look forward to your early shipment.(10)You may rest assured that we will make the shi