二级2级人力资源管理师写作writing.doc.pdf

P51Job DescriptionPositionlogisticsmanagerDepartmentlogistics departmentAccountable toCEOSalary/pay grade4 yes 35 40 hrs/wk 20 35hrs/wk less than 20 hrs/wkJob summaryJob summaryDeveloping and improving logistics operation system and procedures;AssistingDeveloping and improving logistics operation system and procedures;Assistinginin otherother logisticslogistics workwork asas required,required,andand ensureensure thatthat allall ofof thethe responsibilitiesresponsibilitiespertaining to thepertaining to thelogisticslogistics department are met.department are met.Responsibilities/daily tasksResponsibilities/daily tasksDealing with daily logistics work,including material receiving,goods shipping,license related application and customs clearance,to ensure all import/export andinland transactions run smoothly and effectively;Coordinating with local government for license application,commodity inspectionand periodic audit for Customs Manufacturing Book and Bonded Warehouse RegisterBook etc;Performing daily system record updating and main training for in-time andaccuratelogistics related data;Keeping close cooperation with local/overseas logistics service supplier,such asForwarder,Broker,Transportation Company etc.to ensure smooth operation;QualificationsQualificationsCollege degree or above in job-related majors;Minimum 1 to 2 years experience in related field in Wai Gao Qiao Free Trade Zone,manufacturing environment preferred;basic knowledge of import/export Process;Very good oral and written language skills in English and Chinese;Proficiency with computer,familiar with MS Windows and Office,ERP/MRP systemexperience is preferred;Good communication skill,high degree of responsibility sense,personal integrity andhonesty.Relations of the position to others in the companyRelations of the position to others in the companyAdministrationdepartment;Marketingdepartment;Manufacturingdepartment;Purchasing department etc.1P85P85Letter Confirming EmploymentDearMr.Zhang:I am pleased that you have accepted the position of logistics manager at our company,startingonMay 22nd.You shall perform the following duties and have the following responsibilities:Dealing with daily logistics work,including material receiving,goods shipping,license related application and customs clearance,to ensure all import/export andinland transactions run smoothly and effectively;Coordinatingwithlocalgovernmentforlicenseapplication,commodityinspection and periodic audit for Customs Manufacturing Book and BondedWarehouse Register Book etc;Performing daily system record updating and main training for in-time andaccurate logistics related data;Keeping close cooperation with local/overseas logistics service supplier,such asForwarder,Broker,Transportation Company etc.to ensure smooth operation;Please note that these duties and responsibilities are not exhaustive and that you may beexpected to perform other reasonable duties and responsibilities should the need arise.Subject to statutory holidays,your working hours are from 9:00 to 17:00,Monday throughFriday,with a 1 hour lunch break and 15 minutes coffee breaks.Your starting salary/wage is RMB 8000/month.You will be on probation for 3 months duringwhich time we may terminate your employment at any time without notice or payment.Your supervisor isFrank Ma.Please see him on your first day and he will help you get settled.I look forward to working with you.If you have any questions,please do not hesitate tocontact me.Yours truly,Nancy HuangManager of HR Department2Employee Termination LetterDear Joe:It is with sincere regret that I must inform you that your employment at UnocalCompany will be terminated as of May 22nd,2004.As you know,the Downsizing Task Force delivered their report to the generalmanager in late May,2004.Among the task force recommendations was theelimination of all temporary and contract positions.Since you occupy a temporaryposition,your position is automatically subject to the task force recommendations.I would like to make it absolutely clear that in no way does your terminationreflect that the company is in any way unhappy with your work performance over thepast 16 months.In fact,you have been highly regarded as one of our most productivecontract staff.Unfortunately,you and the other non-permanent staff that are being letgo are simply a reflection of the general economic downturn over the past year.In an effort to try to reduce the impact of this termination,the company hasworked out a severance arrangement that will give you one weeks pay for each monthyou worked beyond 12 months.In your case this will amount to 8 weeks of severancepay.In addition,your medical coverage will remain in effect until the end of theseverance period.You will soon receive a letter from the Human ResourcesDepartment with all of the details on the severance package.Joe,given your qualifications and proven abilities,I am confident that you will beable to find another position in the relatively near future.If you would like,I would bepleased to write a recommendation letter for you,to help with your job search.Yours truly,Nancy HuangManager of HR Department3Recruitment ADRecruitment ADWieland Metals Shanghai Limited is a wholly foreign owned member of theglobally operating Wieland Group with Headquarters in Germany,more than 6000employees world-wide and production facilities in Europe,USA,South Africa,Singapore and China.Our business operation in Asia focus on production and distribution ofhigh-performance products of copper and copper alloys for the semi-conductor,telecommunications and electronic industries.At our plant in Shanghai we are processing hundreds of tons of material everymonth and are constantly expanding our Asian business operations,particularly inChina.To support the growth of our operations we are looking for young talents whoare eager to take on great opportunities and challenges in a young,international team!LogisticsManager(one person)Responsibilities:Dealing with daily logistics work,including material receiving,goods shipping,license related application and customs clearance,to ensure all import/export andinland transactions run smoothly and effectively;Coordinating with local government for license application,commodity inspectionand periodic audit for Customs Manufacturing Book and Bonded Warehouse RegisterBook etc;Performing daily system record updating and main training for in-time and accuratelogistics related data;Keeping close cooperation with local/overseas logistics service supplier,such asForwarder,Broker,Transportation Company etc.to ensure smooth operation;Qualifications:College degree or above in job-related majors;Minimum 1 to 2 years experience in related field in Wai Gao Qiao Free Trade Zone,manufacturing environment preferred;basic knowledge of import/export Process;Very good oral and written language skills in English and Chinese;Proficiency with computer,familiar with MS Windows and Office,ERP/MRP systemexperience is preferred;Good communication skill,high degree of responsibility sense,personal integrity andhonesty.If you are a person taking in initiatives,if your are highly self-motivated andresponsible,willing to contribute to a strong team and to learn new things,then youare our candidate and should send your application to:J bye-mail.4P87P87Secrecy and Noncompetition CovenantThe undersigned Employee hereby promises the Employer:1.To keep the Employers business secrets,including but not limited tocustomer,supplier,logistical,financial,research,and development information,confidential and not to disclose the Employers business secrets to any third partyduring and after the term of the Employees employment;2.That,on the termination of the Employees employment with the Employerfor any reason,the Employee will not operate a securities business or in any wayaid and assist any other person to operate such a business in Hong Kong for aperiod of 1 year from the date of termination of the Employees employment;3.That,on the termination of the Employees employment with the Employerfor any reason,the Employee will not solicit any customer of the Employer thatwas a customer of the Employer during the course of the Employeesemployment with the Employer,whether or not still a customer of the Employerand whether or not knowledge of the customer is considered confidentialinformation,or in any way aid and assist any other person to solicit any suchcustomer for a period of 3 years from the date of termination of the Employeesemployment.If any part of these promises is void for any reason,the undersigned accepts thatit may be severed without affecting the validity or enforceability of the balance of thepromises.Given under seal on May 22.Signed,sealed,and delivered in the presence of:NancyHuang(Signature of Witness)Joe Zhang(Signature of Employee)for the Employee.5P201P201Part-time ContractPart-time ContractThis is a contract between Wieland Metals Shanghai Limited and their appointedrepresentative and:Name:Joe ZhangPosition:trainerTerms and ConditionsTerms and Conditions1.1.Employment periodEmployment periodThis contract is from 01 September 2003 to 30 June 2004.2.2.PaymentPaymenta.Hourly RateYou will be paid fortnightly at the rate of RMB 50 per lesson.Each lesson is of 45minutes duration and it is expected that you will spend at least 15 minutes onmeaningful preparation for that lesson.Wages are paid on the 2nd Monday following the week(s)worked.The teacher must pay income tax in accordance with the laws of the Governmentof China.3.3.DutiesDuties a.Provide English language training b.Prepare and mark examinations and tests.Record student marks.c.At all times the teacher is expected to dress and behave in a professionalmanner.There can be no relationship with a student that cannot be seen as one of aprofessional nature.d.The teacher is directly responsible to the Director of Studies Smart(China)(DOS).f.The teacher is expected at all times to obey the laws and regulations of thePeoples Republic of China.Name of teacher:_ Joe Zhang _Signature of teacher:_ Joe Zhang_Signature of DOS:_Mike Ma_Date:_ September 1_6P 116Employee Self-EvaluationEmployeeEmployee No.DepartmentPositionStart dateAppraisal periodList the performance objectives you established at your last appraisal.Indicate in the table whetheryou successfully achieved them,and comment on your satisfaction or dissatisfaction with yourperformance and results.Objectives1.2.3.4.5.1.Are your performance goals reasonable and appropriate for your position?2.Consider the strengths that enhance your job performance.3.In what areas can you improve your job performance?4.Do you feel that you need additional training?What training would you find helpful?5.What are your short-term career objectives?How can you achieve them?6.What are your long-term career objectives?How can you achieve them?7.If you could change your job or company policies,what changes would you suggest?How canwe work together to improve the company?8.Are there any other aspects of your job or the company that you would like to discuss?Achieved?Comments7Job Description QuestionnaireInstructions:Instructions:The following information will be used in designing a job description format.Formany questions,you might want to leave a full page for an answer.1.What is the job title?_2.In what department is the job located?_3.What is the title of the supervisor or manager to whom the jobholder must report?_4.Does the jobholder supervise other employees?If so,give their job titles and a briefdescription of their responsibilities.Position SupervisedResponsibilities_5.What essential function duties does the jobholder perform regularly?List them in order ofimportance.DutyPercentage of Time Devoted to This Duty_1._2._6.What are the working conditions?List such items as noise,heat,outside work,and exposureto bad weather.7.How much authority does the jobholder have in such matters as training or guiding otherpeople?8.How much education,experience,and skill are required for satisfactory job performance?9.At what stage is the jobholders work reviewed by the supervisor?10.What machines or equipment is the jobholder responsible for operating?11.If the jobholder makes a serious mistake or error in performing required duties,what would bethe cost to management?8How to deal with technologyTechnology has seeped into practically every aspect of an organization,impactingeverything from processes to people.This means that HR departments must workwith their organizations to understand and anticipate these technological challengesand opportunities-the good,the bad and the unexpected.But smart HR leaders consider how technology trends impact the organization asa whole,rather than just their own departments.For example,if an organization pilotsa new technology to reach customers in global markets never before explored,the HRleader needs to be in tune with the change to identify new requirements for HR as aresult.Perhaps this new reach will mean that the organization needs to change thecompetencies for positions in certain divisions,provide training for employees oncultural issues in the new country,or even hire expatriates to manage the process inthe field.Only when HR professionals are aware of the impact of trends in areas liketechnology can they lead the charge to explore people management issues to ensurethe best possible outcome and enable the HR profession to reach its potential.Advantages and disadvantages of 360-degree feedback360-degree feedback is a relatively new feature of performance management.There are some benefits resulted from using 360-degree feedback:1.Individuals get a broader perspective of how they are perceived by others thanpreviously possible.2.Gaining acceptance of the principle of multiple stakeholders as a measure ofperformance.3.Encouraging more open feedback-new insights.4.Provided a clearer picture to senior management of individuals real worth.5.Open up feedback and gives people a more rounded view of performance thanthey had previously.6.Identifying key development areas for the individual,a department and theorganization as a whole.7.A rounded view of an individuals/teams/the organizations performance andwhat its strengths and weaknesses are.8.It has raised the self-awareness of people managers of how they personallyimpact upon others-positively and negatively.9.It is starting to improve the climate/morale,as measured through our employeeopinion survey.But there may be some problem.These include:1.People not giving frank or honest feedback;2.People being put under stress in receiving or giving feedback;3.Lack of action following feedback;4.Over-reliance on technology;5.Too much bureaucracy.9