新职业英语1Unit 2 Office.doc

Unit 2 Office Learning objectives 1.In warming-up: Students can organize their activities in one day and make a time schedule2. In Reading A : grasp the main idea of the text and find out the duties and skills mentioned in the passage.; learn the useful words and phrases;3. In Reading B: practical reading about industries newsletter.4.Warming-upTask Read Mr. Thomsons schedule for Tuesday. Write your schedule for today. Tuesday08:30Take the car for a service.09:00Study the sales data of last month.10:30Discuss sales with Mr. Black.12:00Have working lunch with all managers.13:30Ring the dentist.14:00Make plans for next weeks sales conference.17:00Collect the car from the garage.注意：活动日程表的目的是让有关人员清楚了解一项活动具体安排的时间、地点以及主管人员等。在日程表的开头要用醒目的字体写明是什么活动的安排计划；然后每项中先写明具体时间，再写活动内容、地点或负责人等。排列按时间顺序依次书写即可。书写时，一般用名词短语或分词替代完整的句子以求简练。Hour 1: Course introduction 45 minutes Warming-up Task15 minutesObjective: Ss can organize their activities in one day and make a time schedule.Steps: Ss read Warming-up Task. Go through Mr. Thomsons schedule with Ss. Allow three minutes for Ss to do the task. Ask some Ss to present their work.New words in Reading A15 minutesObjective: Ss can get familiar with the new words and expressions, etc.Steps: Ss listen to the new words and expressions, etc. Ss read the new words and expressions, etc.Notes: For a class with higher English proficiency, the teacher may follow the following steps: Ss preview the new words and expressions. Ss read the new words and expressions. Ss dictate several important new words and expressions.Discussions before Reading A15 minutesObjective: Ss can get familiar with the new words and expressions, etc.Steps: Ss know something about Reading A. Ss discuss the following two questions:1. What does a secretary usually do?2. What skills are required in a good secretary? Comment briefly on their work.Hours 2-3: Reading A 45 minutes Language points35 minutesParagraph 1a variety of: a lot of things of the same type that are different from each other in some waye.g. The girls come from a variety of different backgrounds.reflect: v. to show or be a sign of a particular situation or feelinge.g. The low value of the dollar reflects growing concern about the US economy.Paragraph 2depend on: be decided bye.g. The price depends on the quality.It depends (on) whether you want to do it or not.minimum: n. the smallest amount of something or number of things that is possible or necessarye.g. Looking after a cat costs a minimum of $2,000 a year.handle: v. to do the things that are necessary to complete a jobe.g. Computers can handle huge amounts of data.My secretary will handle all the details.keep track of: to pay attention to someone or something so that you know what is happening to theme.g. Its difficult to keep track of all the new discoveries in medicine.operate: v. to use and control a machine or equipment; to rune.g. Mary was experienced in operating the computers.The company operates five factories.appropriate: a. correct or suitable for a particular time, situation or purposee.g. I didnt feel that this was an appropriate time to mention the subject of money.deal with: to take the necessary action, especially in order to solve a probleme.g. They should deal properly and fairly with any complaint.Paragraph 3efficient: a. working well and effectively without wasting money or energye.g. All staff think Maria is a very efficient secretary.anticipate: v. to expect that something will happen and be ready for ite.g. It is anticipated that next year the workers wage will increase.confidential: a. spoken or written in secret and intended to be kept secrete.g. Doctors are required to keep patients records completely confidential.Paragraph 4prospect: n. a person, job, plan, etc. that has good chance of success in the future; a possibility that something you hope for will happene.g. The manager held out bright prospects for me if I would accept the position.I see little prospect of his recovery.individual: n. one person, considered separately from the rest of the group or societye.g. It is important to know that the virus can be passed from individual to individual.a. considered separately from other people or things in the same groupe.g. Each individual leaf on the tree is different.pursue: v. to continue doing an activity or trying to achieve something over a long period of timee.g. Christine pursued her acting career with great determination.challenging: a. difficult in an interesting or enjoyable waye.g. Teaching young children is a challenging and rewarding job.Task 15 minutesObjective: Ss can find some specific information in the passage.Steps: Ss do Task 1. Ask Ss to work individually. Check the answers.Suggested Answers:Task 2 5 minutesObjective: Ss can decide whether the following statements are true or false according to the passage.Steps: Ss read the passage. Ss complete the task. Ss compare their work with others. Select Ss to present their work.KeyKey: 1. T 2. F 3. F 4. T 5. FLanguage lab45 minutes Task 15 minutesObjective: Ss know the spelling and meaning of the words and expressions from Reading A.Steps: Ss read Task 1. Allow Ss 5 minutes to do the task. Check the answers.KeyKey: 1. C 2. G 3. A 4. J 5. I 6. H 7. B 8. F 9. E 10. D Task 210 minutesObjective: Ss can use the words and expressions from Reading A.Steps: Ss do Task 2. Ask Ss to work individually. Check the answers.Answers 1. individuals 2. schedule 3. reflects 4. range5. appropriate 6. operate 7. challenging 8. deal with9. prospects 10. anticipate Task 310 minutesObjective: Ss can use the words and expressions from Reading A.Steps: Ss do Task 3. Ask Ss to work individually. Check the answers.Key: 1. In addition to; provides practical experience2. depends on; he can go to college or not3. are expected to; the meeting is held tomorrow4. Everyone arrived late; a variety of5. handle; she is a careful person Task 410 minutesObjective: Ss can express ideas in writing using the two models outlined for Task 4.Steps: Read the models to Ss with an explanation if needed. Ss work in pairs. Check the answers.Key: Model 11. She was so sick that she had to go to see a doctor.2. He was so surprised that he could say nothing.3. It was so cold at night that I couldnt sleep at all.Model 21. The mother didnt leave the room until the child fell asleep.2. I didnt know the truth until you told me.3. We wont start the meeting until Bob comes. Task 510 minutesObjective: Ss can use the vocabulary in Reading A for translation.Steps: Ss work individually or in pairs and translate the sentences. Ask two Ss to write their translations on the board. Comment briefly on their work with emphasis on the structures of their sentences.Key: 1. A great deal of money has been spent on the new hospital.2. Success depends on your efforts and ability.3. It is difficult to keep track of the new developments in science and technology.4. All complaints will be dealt with by the manager.5. Dont try doing it yourself; it requires specialized knowledge.6. He was awarded a gold cup for being the best athlete.7. Why not turn off TV and do some physical exercise?8. The annual celebration will be held within the week after the New Years Day. Hours 4-5: Listening45 minutes Task 15 minutesObjective: Ss can accurately write down the right information.Script:W: General Managers Office. Can I help you?M: Yes, could I speak to Mr. Muller, please?W: Im sorry. Hes in a meeting at the moment. Would you like to leave a message?M: Yes, please. When he comes back, please tell him that David Charles called. Could he call me back before half past six? Its urgent.W: Of course. Does he know your phone number?M: I think he does. But youd better give it to him again. Thats .W: Can I check that? Its .M: Thats right.W: OK, Ill be sure to inform Mr. Muller as soon as he comes back.M: Thank you very much. Goodbye.W: Goodbye.Key: She writes 5:30, not 6:30, and the phone number is , not . Task 210 minutesObjective: Ss can accurately write down the missing information.Script:Hello, Polly. This is Ellen calling. My computer has been infected by viruses. Youd better delete all emails on your computer from me. Theres a virus in the attached files, so dont open them. OK? If you have any problems, call me at 8021. Just dont open those files! This is very important! Thanks. Bye.Key Key: From: Ellen For: PollyPhone number: 8021Message: Delete all emails from Ellen. Dont open the attached files. Task 310 minutesObjective: Ss can understand the conversation and choose the best answer.Script:W: Good afternoon, Mr. Brown. This is Anna Johnson from Guangzhou ABM Company. Im calling to make an appointment with you for sometime tomorrow.M: Hello, Miss Johnson. Ill check my diary. Im sorry Im quite busy on Tuesday. In the morning, Im visiting the factory. In the afternoon, Im seeing someone from the Head Office. How about Wednesday?W: That would be fine. Would 9:30 a.m. be convenient for you?M: Let me see. Sorry, Im afraid I cant make it in the morning because Im having an important meeting.W: Then can you manage in the afternoon?M: Yes. Would 3:00 p.m. be all right?W: Yes, thats all right with me.M: Then Ill see you on Wednesday afternoon at 3:00.W: I look forward to seeing you, Mr. Brown. Goodbye.M: Bye.Q1: When does Anna Johnson make the phone call to Mr. Brown?Q2: What will Mr. Brown do on Wednesday morning?Q3: When will Mr. Brown see Anna Johnson?Key:1. A 2. D 3.D Task 410 minutesObjective: Ss can accurately write down the missing information.Script:M: Hello, Cathy. Its Tom. Could you check my schedule for next week?W: Well, on Monday you are to sign the contract with Auden Company at 9:30.M: Fine. What about Tuesday?W: On Tuesday youre going to attend the sales meeting at 10:00. And youre in France from Wednesday afternoon through to the weekend.M: So Im free on Tuesday afternoon and Wednesday morning. Right?W: Not on Wednesday morning. Youll meet the new production manager at 9:00. But youll be free on Tuesday afternoon.M: Thanks, Cathy. Ill see if I can schedule the department meeting for then. Could you enter it in my schedule first?W: Yes, Ill do that.M: Have a good weekend! Bye.W: Bye, Mr. Barnes.KeyKey: 1. Sign the contract 2. Sales 3. Department 4. production manager 5. France Task 510 minutesObjective: Ss can find specific information from listening to a passage related to the theme.Script & Key:Time is equal to everyone. Whether you are smart or foolish, ugly or beautiful, you have the same 24 hours each day that everyone else has. How you spend that valuable time determines the quality of your life. Time is more precious thanany possession.There are three rules for effective time management. Firstly, dont create impossible situations. Dont try to work full time and take a full load. Be reasonable about how much work you can do.Secondly, make a list of all the things that you need to get done in a given time period. Put the tasks in order of importance and delete any unimportant items.Thirdly, avoid lack of focus. Use lists to focus attention. To be more attentive, set boundaries with family and friends when you are at work, as personal phone calls and emails can easily disturb your workday progress. In a modern work environment, youcan use technology to help. For unimportant communications, provide clients with a fax number or email address. This should cut down on the number of unimportant phone calls you receive throughout the day.Speaking45 minutes Task 645 minutesObjective: Ss are able to make an appointment on telephone.Time: 45 minutesSteps: Ss read Task 6. Ss work in pairs to make an appointment on telephone. Comment briefly on their work.Key: (Omitted) Pre-reading1.Ask the students to discuss in pairs something about duties for a typical secretary.then read text A quickly and tick off duties and skills mentioned in the passage.What are the duties for a typical secretary?Which skills are required in a good secretary? handling correspondence managing a filing system keeping track of schedules operating and maintaining office equipment dealing with phone calls handling orders, budgeting or bookkeeping managing training or other personnel work being skillful in managing time understanding staff needs and solving their problems handling customers complaints effectively being good at interpersonal relations being skillful in handling paperwork being able to settle office chaos knowing how to deal with other companies2. Lead the students to read the text together part by part and ask them to answer some simple questions to check whether they have understood the passage or not.Para 1秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。Para 21.Secretaries have a wide range of duties, depending on the offices that they work for. 现在分词作状语，表示补充说明。2.秘书的工作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。Para 3They anticipate the needs of office staff, solve problems quickly, and work so efficiently that many people do not realize how valuable they are until they leave the job. so. that.句型中的so是副词，常常用来修饰形容词或副词，意思是“如此以致于”，引导结果状语从句，常用句型为：主语+谓语+so+adj/adv+that从句。例如： 1). he is so young that she can't look after herself. 2). The boy ran so fast that I couldn't catch him. 3). He was so angry that he couldn't say a word.until用于否定句中，表示句子的动作直到until短语所表示的时间才开始发生，即表示动作的起点。一般译为“直到才”或“直到之前(还不)” 。 1) The secret was never told until after the old man's death. 这个秘密在老人去世后才说出来。 2) Don't open it until your birthday. 等到你过生日那天再打开。 3) She didn't sleep until eight. 她八点钟才睡觉。 Para 4秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了培训课程。这些课程包括打字、文件管理、文件归档，以及一个好的秘书在工作中所必须具备的其他技能。虽