Unit Section C新视野大学英语第三册.pptx
About Email Sample reading Guidelines for writing E-mail messages ExerciseCONTENTS第1页/共16页e-mail一般由三部分三部分组成:邮件头(e-mail header),正文(message content),签名(signature)From:寄件人邮件地址 To:收件人邮件地址 Cc:抄送 Subject:主题 Date:日期 Bcc:暗送 Attachments:附件 Message content:正文 Signature:签名About Email第2页/共16页From:Jackson He To:Snow White Cc:;li_ Subject:meeting summary Attachments:the meeting summary Date:Sun,Aug 10th,2009 09:09:42 Dear Snow:I have distributed the meeting summary to all of you,but none of you have raised any questions.This is to ask for response from you.Attached is the meeting summary.Please read it carefully and dont hesitate to raise your questions.Thanks!Jackson Sample readingSample 1第3页/共16页From: To:Subject:lunch at Holiday InnDate:2008-10-08 09:10:13Forest,I was very glad to learn from your message that you will be in Beijing next week and Id be delightedif you could spare an hour for lunch on October 12 at the Holiday Inn.Unless I hear from you,otherwise Ill wait for you in the foyer of the Holiday Inn at about 12:30.Best RegardsRainSample readingSample 2第4页/共16页Guidelines for writing E-mail messages 1.Be careful when addressing your e-mail.There are addresses that may go to a group,but the address looks like it is just for one person.Know to whom you are sending each message.2.Watch ccs when replying.Dont include the people irrelevant if the mail has become a two-way conversation.3.Verify all addresses before initiating a long or personal discourse.I.Message Addresses第5页/共16页Guidelines for writing E-mail messages 1.Think first!Remember that the other person cannot see your face or hear your voice and therefore cannot determine the emotional context of the message.Sarcasm(讲反话)can easily be misinterpreted.2.Be careful with uppercase.Uppercase looks as if youre shouting,which may be considered rude.3.Be brief without being overly terse.When replying to a message,include enough original material to be understood,but no more.It is an extremely bad form to reply to a message by including the entire previous message;edit out all the irrelevant material.II.Message Content 第6页/共16页Guidelines for writing E-mail messages Know how large a message you are sending.Including large files such as postscript files or programs may make your message too large to get delivered or at least it consumes excessive resources.Consider file transfer as an alternative,or cutting the file into smaller chunks and sending each as a separate message.In the rare cases where it is necessary to send a large file,keep in mind that the UXB Internet Servers will not accept e-mail messages larger than 3 megabytes.III.Attachments&the Size of E-mails 第7页/共16页1.Complete the following e-mail in reply to Jackson He,the sender of the first sample e-mail,according to the following information.以以Snow White Snow White 的名义回复邮件，邮件地址是的名义回复邮件，邮件地址是sw347cam.ac.uk.sw347cam.ac.uk.抄送至：抄送至：内容：内容：收到邮件并致谢。同时表示自己对总收到邮件并致谢。同时表示自己对总结没有疑问。告知对方自己这两天一直结没有疑问。告知对方自己这两天一直在思考推销计划（在思考推销计划（promotion planpromotion plan），认为），认为计划听起来不错，但不够完善。这是自己在会计划听起来不错，但不够完善。这是自己在会上就提了的。可能的话最好先做市场调查上就提了的。可能的话最好先做市场调查（market investigationmarket investigation），然后实施推销），然后实施推销计划。计划。Exercises 第8页/共16页Exercises From:_ To:_ Cc:_ Subject:_ Date:_ Dear _ Got it.Thanks.I have _ about the summary.These past two days Ive been _ plan.Although it sounds _,the plan,as I mentioned at the meeting,is far from _.Probably its better for us to _ before we carry the plan out.With best regards,_sw347cam.ac.uk reply to meeting summary(Mon,Aug 11th,2003 08:30:45)Jackson no questions thinking about the promotion good perfect have a market investigation Snow第9页/共16页2.Rearrange the e-mail message.Exercises To:Tedted_ Dear Ted,Sincerely yours,Date:2006-2-20 16:44 From:Paul Anderson paul_A We may also take some side trips during the week,so any information you may have on other locations around your area would also be helpful.Paul Anderson I am planning a vacation to your area this summer and would like to get some information on Shanghai.I need to find a decent place to stay,some affordable restaurants and find out what kind of activities there are to do while I am there.I am planning to travel at the beginning of July and hope to stay for about a week.Can you also send me a list of events taking place around that time?Thank you for your time and I hope to hear from you soon.Subject:My Travel Plan 第10页/共16页Exercises 12345678910 第11页/共16页3.The following is an e-mail.Read it and then answer the questions.Exercises From:.hk(Promotions)To:.hk(Marketing)Cc:.hk(General Manager)Subject:invitations Attachments:format of invitation Date:August 16th,2003 Dear Sir:Im writing to remind you that invitations,which should be modeled after the attached format,must be sent out by this Friday at the latest for the Exhibition taking place between September 15th17th.Please tell the guests that they are welcome anytime between 9:00 a.m.and 6:00 p.m.on these days,but do not forget to mention that the Exhibition is“invitation only”.With best regards,Pamelah Director of the Promotions Office 第12页/共16页Exercises 1.The e-mail is from _ to _.A.Pamelah/Gelaf B.Gelaf/Pamelah C.Steven/Gelaf D.Steven/Pamelah 2.The e-mail message serves as a _.A.reminder B.warning C.suggestion D.contract3.One can guess that in the attachment there is a(n)_.A.instruction of how to invite guests B.suggestion for inviting guests C.sample of the invitation D.contract between the marketing office and promotions office AAC第13页/共16页Exercises 4.It is ideal that all invitations reach the guests before _.A.August 16th B.September 18th C.September 15th D.this Friday 5.Guests can _.A.visit the Exhibition anytime between September 15th17th B.visit the Exhibition anytime from 9:00 to 18:00 on September 15th17th C.visit the Exhibition anytime on Friday D.buy products at the Exhibition CB第14页/共16页THANK YOUThe EndThe End第15页/共16页谢谢您的观看！第16页/共16页
