编外经贸英语函电与谈判课件U(1).ppt

Unit SevenUnit SevenShipmentShipmentContents1 Introduction2 Basic Expressions3 Substitution Drills 4 Writing Strategy 5 Special terms6 Homework1 Introduction Shipping is very important in foreign trade because goods sold by the seller have to be delivered to the buyer abroad,and the delivery of goods is made possible by shipping(or transport)service.There are many methods of delivery or transport in international trade，including ocean transport，railway transport，air transport，container transport，1 Introductioninternational multi-model transport(国际多式联运,简称多式联运，是在集装箱运输的基础上产生和发展起来的，是指按照多式联运合同，以至少两种不同的运输方式，由多式联运经营人将货物从一国境内的接管地点运至另一国境内指定交付地点的货物运输。国际多式联运适用于水路、公路、铁路和航空多种运输方式。在国际贸易中，由于8590的货物是通过海运完成的，故海运在国际多式联运中占据主导地位。)，postal transport，etc.1 IntroductionAmong these methods，ocean transport is the most widely used,for 2/3 of the world trade volume are now transported by sea,it can be divided into two types：liner shipping(班轮运输是海洋运输的一种方式，是指在固定的航线上，以既定的港口顺序，按照事先公布的船期表航行的水上运输方式。班轮运输适合于货流稳定、货种多、批量小的杂货运输。)and 1 Introductionchartering shipping(租船运输，又称租船，是海洋运输的一种方式，是指租船人向船东租赁船舶用于货物运输的一种方式。租船运输适用于大宗货物运输，有关航线和港口、运输货物的种类以及航行的时间等，都按照承租人的要求，由船舶所有人确认。租船人与出租人之间的权利义务以双方签订的租船合同确定。)The content of the letter of shipment includes the following items：time of shipment，port of shipment，port of destination，shipping advice，partial shipments and transshipment，shipping documents,etc.1.1The procedures for shipment of goods The procedures for shipment of goods are rather complex.Before shipment,the exporter must:(1)find out freight rates(货运价格);(2)select a shipping line and a particular vessel;(3)booking shipping space;(4)register cargo on a shipping note（装货通知单）and send it to a shipping company;(5)register details on customs forms and send them to Customs;1.1The procedures for shipment of goods(6)arrange adequate packing,including shipping marks;(7)obtain calling forward notice（要求交货通知）from the shipping company;(8)send goods to port with consignment note（托运收据）;(9)obtain bill of lading from the shipping company;(10)pay freight bill（运货单）;(11)send the bill of lading to the customer,or to the bank acting as intermediary.1.2 Shipping Documents Shipping Documents may includes:commercial invoice商业发票 packing list 装箱单weight memo 重量单；磅码单 certificate of origin原产地证明 certificate of inspection检验证明 bill of lading 提单 insurance policy保险单 1.2 Shipping Documentsinspection certificate of quality品质检验证书 inspection certificate of quantity数量检验证书 inspection certificate ofweight 重量检验证书 inspection certificate of health卫生检验证书 inspection certificate of origin产地检验证书 inspection certificate of value价值检验证书 inspection certificate on damaged cargo 验残检验证书 2 Basic Expressions 1.How long does it usually take you to make a delivery?通常你方需要多长时间交货？2.As a rule,we deliver all our orders within three months after receipt of the covering L/C.一般说来，我们在收到有关的信用证后三个月内可交货。3.Could you possibly advance shipment further more?你方能不能再提前一点装运？4.I hope that the goods can be shipped promptly after you get our L/C.我希望你们能在收到我方信用证后马上装运。2 Basic Expressions5.Shipment should be made before October，otherwise we are not able to catch the season.十月底前必须装运，否则就赶不上季节了。6.The earliest shipment we can make is early March.三月初是我们能够做到的最早交货日期。7.Im sorry，we cant advance the time of shipment.很抱歉，我们不能提前交货。8.The order is so urgently required that we must ask you to expedite shipment.我方迫切需要这次订货，故请贵方加快装运。2 Basic Expressions9.We are confident of being able to ship the goods to you by the end of next month.我们相信能在下月底前将货物装运给你们。10.The goods ordered are all in stock and we assure you that the first steamer will make the shipment available in November.贵公司订购的货物我方均有现货，可保证在十一月份将货物装上第 一艘汽轮。11.Please see to it that the goods are shipped per PEACE sailing on or about October 15th.请确保货物由十月十五日左右启航的“和平轮”装运。12.Shipment by the middle of October will be too late for us.十月中旬交货太晚了。2 Basic Expressions13.Well try our best to advance shipment to September.我们会尽最大努力将交货期提前到九月。14.When is the earliest possible date you can ship the goods?你们最早什么时候可以装运？15.I wonder whether you can make shipment in September.我想知道你们能否在九月份装运。16.How long will the delivery take from here to Canada by sea freight?从这里到加拿大海运需多长时间？2 Basic Expressions17.I dont think I can promise you any January shipments.我不能保证一月份发货。18.Please be informped that the shipment of the cargo(your purchase order No.123)was sent yesterday,airway bill No.123.特此通知这批货物（你方订单号码是123）昨天已装运，空运提单的号码是123。19.In case you do not receive the goods on or before December 12,please let us know.万一你方没有在12月12日或之前收到货物，请告知我方。20.We will do all we can to fill your order so that the goods will be shipped before October 15.我方将尽全力履行此订单，将于10月15日前安排这些货物装船。3 Substitution Drills 1 A:May I know when we could expect delivery?B:We can deliver 50%promptly,that is,in August.And the balance in October.We can deliver 50%right away.The remaining half in the next two months.Our earliest time of delivery is October.2 A:Im afraid October is the best we can do.October is the earliest possible date of delivery.we cant promise delivery earlier than October.B:October then.3 Substitution Drills3 A:Could you deliver 100 tons immediately?Is it possible to effect shipment immediately?Do you think you can ship the goods soon?B:No problem.We can deliver that from stock to meet your requirement.Im afraid prompt shipment is impossible.Ill have to look into the stock position.4 A:Please ship the goods in one lot in May.B:Im sorry thats impossible.It would be very difficult for us to get the goods ready within such a short time.Im not sure if we are able to get the necessary shipping space.Well have to contact the manufacturers.Maybe its possible.3 Substitution Drills5 A:Could you find a way to advance the shipment somehow?do something to advance the time of delivery?make the delivery a little earlier?B:May I suggest we effect shipment in three equal lots,starting from May?we spread the goods over three months-May,June and July?partial shipment be allowed?6 A:Our people are most anxious about the October shipment;so far theyve heard nothing from you.B:Were sorry for the delay.The trouble is that direct sailings to your port are very few.there is great demand on shipping lately you changed the port of destination 3 Substitution Drills7 A:You know we must have the goods in time for the Christmas rush.we must have the goods ready for the shopping season.the goods have to be here in March.Otherwise wed be behind the season.B:I understand.Ill try my best.8 I dont think I can promise you any September/October/June shipments.9 Would you like to have your refrigerator/furniture/washing machine delivered?10 You will probably get it within 10 days./in a week/by the end of this month/no later than tomorrow afternoon.4 Writing Strategy 4.1 Rules of writing letters of urging shipment When writing to the seller in order to urge shipment,the following contents should be included in the letter:(1)State that the relative L/C has been opened.(2)State the necessity and reasons of immediate shipment.(3)State the harm to business if shipment is delayed and wish the seller to ship the goods early.4 Writing StrategyRE:100 Bales of Cotton Under Your Sales Confirmation No.0271We are in recepit of your letter of May 11 about the captioned goods.We take pleasure to reply here that our comfirmed irrevocable L/C amounting to US70000 has been opened by Amercian Bank，San Francisco this moring.Since this order is in urgent demand,please rush the shipment of our ordered goods after you receive the L/C,it is said that Kennis vessle will leave for our ports on or about May 28 from you end.If possible please try your best to catch the steamer for shipment.Provided this trail order make our customers satisfied,we guarantee that our repeat order will be in large quantities.We appreciate highly your close cooperation in this respect.At the meantime,we are looking forward to your notice of shipment.4 Writing Strategy4.2 How to write a shipment letter to prospective clients When writing to a prospective client in order to make shipment,the following contents should be included in the letter:(1)Inform the buyer that the goods under contract have been shipped via S.S.on date.(2)Advise the buyer what shipping documents have been sent.(3)Wish the goods to arrive in good condition(4)Thank the buyer for his order and wish to receive his repeat order.4 Writing StrategyThankyouforyourletterof20Mayenquiringabouttheshipmentofyourorderundercontract4632.Pleaseacceptmyapologyforthedelaywhichhasbeencausedbytheunavailabilityof shipping spacefromBombaytoLondon.Thematterwas,however,inhandandyourconsignmentwasshippedyesterdayonboardSSPanditwhichissailingdirectlytoLondon.Iencloseonesetofshippingdocumentscomprising:1.Onenon-negotiablecopyofthebilloflading 2.Commercialinvoiceinduplicate.3.Onecopyofthecertificateofguarantee.4.Onecopyofthecertificateofquantity.5.Onecopyoftheinsurancepolicy.Iamgladthatwehavebeenabletoexecuteyourorderas contracted.Itrustthegoodswillreachyouintimeforthewintersellingseasonandprovetobeentirelysatisfactory.Whats more,I hope the goods to arrive in good order and condition.Thank you again for this order andwish to receive your repeat order in the future.5 Special terms 5.1 consignment寄售（consignment）是一种委托代售的贸易方式，也是国际贸易中习惯采用的做法之一。在我国进出口业务中，寄售方式运用并不普遍，但在某些商品的交易中，为促进成交，扩大出口的需要，也可灵活适当运用寄售方式。寄售”是一种有别于代理销售的贸易方式。它是指委托的人（货主）先将货物运往寄售地，委托国外一个代销人（受委托人），按照寄售协议规定的条件，由代销人代替货主进行，货物出售后，由代销人向货主结算货款的一种贸易做法。5 Special terms5.2 shipping document货运单据一般就是你委托别人给你运货，由货运代理公司出具的货运单据。出口单据对外贸易业务中，出口汇票所附的海运提单、保险单及商业发票总称为货运单据。5 Special terms5.3 packing list装箱单又称包装单，是用以说明货物包装细节的清单,注明每件包装货物的名称、净重、毛重、包装尺码等内容的单据。装箱单的作用主要是补充发票内容，详细记载包装方式、包装材料、包装件数、货物规格、数量、重量等内容，便于进口商或海关等有关部门对货物的核准。装箱单所列的各项数据和内容必须与提单等单据的相关内容一致，还要与货物实际情况相符。5 Special terms5.4 insurance policy亦称“保单”。保险人与被保险人或投保人之间订立保险合同的书面证明。主要载明保险合同双方当事人的权利、义务及责任。其主要内容为：保险人及被保险人的名称；货物名称、包装种类及件数、唛头及件号；装运港和目的港名称；载运船只名称及开航日期；保险条款及承包险别及支付赔偿地点等。7.6 Homework(i)Recite dialogue 1;(ii)Do exe.I,IIIWe are pleased to acknowledge your letter of 6 March informing us that you are satisfied with our ladies tights shipped to you per SS Blue Seas.We also note that you wish to place a repeat order.We regret that we cannot at present entertain any new orders for Baletto ladies tights owing to heavy orders.We are，however，keeping your order before us.As soon as we are in a position to accept new orders，we will contact you by telex.With regard to stock lines，we are enclosing a list for yourinformation.Should you be interested in any of these，please let us know your requirements，stating quantity，style and sizes.