《英文书信写法》课件.pptx

PowerPointcoursewareforEnglishLetterWriting目录ThebasicformatofEnglishlettersTheLanguageCharacteristicsofEnglishLettersWritingTechniquesforEnglishLettersCommonTypesandWritingMethodsofEnglishLettersNotesonWritingEnglishLetters01ThebasicformatofEnglishlettersContainsinformationsuchasthesendersname,address,phonenumber,andemailaddress,typicallylocatedintheupperleftcorneroftheletterhead.Theformatshouldbeclearandconcise,makingiteasyforrecipientstounderstandthesendersidentityandcontactinformation.LetterheadDateThedateislocatedintheupperrightcorneroftheletterandisusuallywrittenintheorderofmonth,day,andyear.InEnglishwriting,bothmonthabbreviationsandnumberscanbeused,andtheyearshouldbewritteninfull.Therecipientsaddressislocatedinthetopleftcorneroftheletterheadandincludesinformationsuchastherecipientsname,position,andcompanyname.Theaddressshouldbeaccurate,detailed,andconvenientformailingandreceivingletters.RecipientaddressTheaddressislocatedonthelinebelowtherecipientsaddress,usuallyusingDearfollowedbytherecipientsnameortitle.Dependingontherelationshipandlevelofformalitywiththerecipient,differentformsofaddresscanbechosen.Sale0102TextInEnglishletters,formallanguageandtoneshouldbeused to avoid colloquialismandabbreviations.The main content of a lettershould be concise and clear,expressingthesendersintentionandinformation.ComplimentarycloseTheconcludingstatementislocatedonthebottomlineofthemaintextandisusuallyusedasYourSincerelyorBestexpectations.Dependingontherelationshipandlevelofformalitywiththerecipient,differentconcludingremarkscanbechosen.Thesignatureislocatedbelowtheconclusionandisusuallythesenderssignatureorprintedname.Ifusingaprintedname,ahandprintshouldbeaffixedtothesignatureorasignaturesealshouldbeused.Signature02TheLanguageCharacteristicsofEnglishLettersFormallanguageisusedinEnglishletterstomaintainaprofessionalandrelevanttoneItavoidscolloquialismsandinformationexpressionstoconveyasenseofserialityandformalityTheuseofformallanguagehelpstoestablishaformaltoneandmaintainaprofessionalimageFormalLanguageItisimportanttousepoliticallanguagetounderstandthewritersconcernandconsiderationfortherecipientEnglishlettersshouldalwaysbewritteninapoliticalandrespectablemanPolelanguageischaracterizedbytheuseofreferentialproofs,politicalmeetings,andexpressionsofgraduationorrecommendationPoleLanguage SpecificandClearLanguageEnglishlettersshouldbeclearandconsistent,avoidingambiguityandfusionTheuseofspecificlanguagehelpstodiscovertheexactmeaningandintentionofthewriterClearlanguageguaranteesthattherecipientunderstandsthemessageandcanrespondappropriately03WritingTechniquesforEnglishLettersUsesimplelanguage01AveragecomplexvocabularyandlongsensesSticktowordsandphrasesthatareeasytounderstandOrganizeideaslogically02MakesurethattheflowofyourletterislogicalandeasytofollowUseheadings,bulletpoints,andnumberedliststostructureyourcontentAvoidjargonandtechnicalterms03Ifatermisnotwidelyunderstood,explainitinplainlanguageUselaymanstermstoensureclarityClearexpressionCheckgrammarandspellingProofreadyourlettertoensuretherearenoerrorsingrammarorspellingUseadictionaryoronlinetooltoverifytheaccuracyofdifferentwordsAvoidancesCollaborativelanguagemaybeinappropriateinformalletterwritingSticktoformalandneutrallanguagetocomfortaprofessionaltoneUseappropriatelanguagefortheaudienceDeterminetheappropriatelevelofformalityforthereaderForexample,usemoreformallanguagewhenwritingtoasupervisororbusinesspartnerAccurateexpressionClearanddecideRemoveanyunnecessaryinformationorredundanciesfromyourletterFocusonthekeypointsyouwanttocommunicateUseactivevoiceActivevoicemakessensesshorterandclearerAvoidusinglongpastintentionsthatcanmakethelettersoundwordanddirectLimitthenumberofparagraphsBreakupyourletterintoareasonablenumberofparagraphstoenhancereadabilityEachparagraphshouldfocusonaspecificpointorideaEditforbrevity04CommonTypesandWritingMethodsofEnglishLettersInvitationletter:Alettersenttosomeonetoformallyinvitethemtoanevent,suchasaparty,wedding,orbusinessmeetingWritingtipsStartwithaformalmeeting,suchasDearName,StatethepurposeoftheinvitationclearlyandconciselyProvidedetailsabouttheevent,includingdate,time,andlocationClosewithaformalfarewell,suchasSincerely,orBestwishes,andyoursignatureInvitationThankyouletterThankyouletter:Aletterwrittentoexpressgraceforakindness,gift,orfavorWritingtipsStartwithawarmmeeting,suchasDearName,ExplainhowthegiftorfavorhasmadeadifferenceinyourlifeorcirclesClosewithawarmfarewell,suchasSincerely,orWithgraduation,andyoursignatureExpressyourgraduationclearlyandsingly在此添加您的文本17字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字Apologyletter:Aletterwrittentoapologizeforanoffer,miss,orconventionWritingtipsStartwithahumblemeeting,suchasDearName,UnderstandyourroleintheofferormissExpressremorseandrecallforyouractionsorwordsClosewithasinglefarewell,suchasSincerely,orWithapologies,andyoursignatureApologyletter05NotesonWritingEnglishLettersUseadictionaryoronlineresourcestocheckgrammarandspellingReadtheletteralreadytocheckforanyinconsistenciesorunclearintentionsHavesomeoneelseproofreadthelettertoensureitisfreeoferrorsCheckgrammarandspellingerrorsUsetheappropriatesaleandclosingbasedontherelationshipbetweenthesenderandrecipientUsethecorrectformatfordatesandsignatures,includinganyrelevantsuffixesorprefixesUsethecorrectaddressandclosingformataccordingtotheletterspurposeandrecipientPayattentiontotheaccuracyoftheletterformatUseappropriatelanguageandtonebasedontherecipientandpurposeoftheletterAvoidusingtoomanyjargonortechnicallanguagethatmayfuseorborethereaderUsepoliticallanguageandavoidsoundingtooformalorstiffPayattentiontothetoneandpolarityoftheletter