The English Correspondence for Foreign Trade(外贸英语信函).docx

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1、 Hunan LG University Graduation Exercise ofthe English Correspondence for Foreign Trade Name: xxx Class: Business English Major: Business EnglishSupervisor: xxxDate: 26 july 2010Catalogue Company information.31.1 The Company Profile of the Exporter.31.2 The Company Profile of the Importer.4 Content.

2、 .52.1 The Process of the Trade Negotiation.5Step One Establishing Business Relationship.5Step Two Inquiry and Reply.6Step Three Offer and Counter-Offer.8Step Four Ordering & Acknowledgements.9Step Five Packing & Marking.10Step six Shipment.11Step Seven Payment.122.2 The Relative Certificate.13 Purp

3、ose & Meaning.22 Acknowledgements.23I The company information1.1 The Company Profile of the ImporterYuan Du International Trade CompanyYuan Du International Trade Company is Establishment in 2000, Located inIt is a Guangzhou professional import and export company based on Guangdong market. Mainly in

4、 the business of purchasing as a export and importing agent, Companys long range development targets is: The accurate go along marketplace fixes position , chooses the high-quality product according with tidal current and fad and individuation , molds fine enterprise image! Provide ardent but though

5、tful customer service, use reliable but the high-effect managing pattern fad is beautiful for the customer and the consumer create life brand-new experience that! Compete for wound of go along, field opening up vast cause, turn enterprise into the excellent enterprise scientize administration , mate

6、rial civilization being in motion and doing business , being modernized uniting with cultural and ideological progress altitude and developing with common progress of times! Have managed the mass guiding principle having worked out people oriented; people foremost , having sought exist , unceasingly

7、 innovative guiding principle and having raised mass , first class of service to exhibition marketplace with quality. Observe managing with customer is the highest , quality first purpose!Add: No.10 He dong District, Guangzhou, ChinaTel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina-1.2 The Com

8、pany Profile of the ExporterABC Digital Camera CompanyABC Digital Camera Company is Establishment in 1988, Headquarters in the UK,Mainly product ABC Digital Camera, The limited company of just big economy and trade of ABC Digital Camera Company will obey the attitude being realistic carefully, devel

9、oping going to be ready for everyone brand , go after is unceasingly preeminent and. In future cooperation, join hands the buddy develops brand-new value side by side， creates commonly!The company wants to develop busyness with the Yuan Du International Trade Company.Add: 31Goodge Street, LondonTel:

10、 86-999999/EXT FAX: 86 -76767676 E-mail: didichina- Step One Establishing Business RelationshipYuan Du International Trade CompanyAdd: No.10 He dong District. Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 1January2010ABC Digital Camera CompanyAdd: 31Goodge Street, LondonT

11、el: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina-Dear Sirs,We learn from the Internet that you company product camera, we want to establish direct business relationship with you. We appreciate it very much if you can send us a copy of your illustrated catalogue, together with details of your pr

12、ices.We look forward to hearing from you soon.Yours faithfully,Manager Step Two Inquiry and ReplyABC Digital Camera CompanyAdd: 31Goodge Street, London Tel: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina- 3January2010Yuan Du International Trade CompanyAdd: No.10 He dong District, Guangzhou, China

13、Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina-Dear Sirs,Thank you for your letter of 2January2010, in which you make it clear that you hope to establish business relations with us. We think it will be our pleasure if we can be given this opportunity to do business with you.Commodity: NO.CC

14、-907 RMB800Packing: NO.CC-907 packed in cartons of 10 sets eachShipment: Shipment is to be effected within 30 days of the receipt of the relevant L/C, but not later than 30January2010Insurance: To be covered by the seller for 110% of total invoice value against all risks and war risks.Payment: By ir

15、revocable sight letter of credit for full amount of the invoice valueWe are looking forward to your early replyYours sincerely, ManagerYuan Du International Trade CompanyAdd: No.10 He dong District, Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 4January2010 ABC Digital Ca

16、mera CompanyAdd: 31Goodge Street, LondonTel: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina-Dear Sirs,Thank you for your letter of 3January2010, but we think the price of the NO.CC-907 camera is too high, So that if you can give us NO.CC-907 RMB750 each carton, we will order 1000 setsCommodity: N

17、O.CC-907 RMB750Packing: NO.CC-907 packed in cartons of 10sets eachShipment: Shipment is to be effected within 30 days of the receipt of the relevant L/C, but not later than 30January2010Insurance: To be covered by the seller for 110% of total invoice value against all risks and war risks.Payment: By

18、 irrevocable sight letter of credit for full amount of the invoice value.We are looking forward to your reply Yours sincerely, ManagerStep Three Offer and Counter-Offer.ABC Digital Camera CompanyAdd: 31Goodge Street, London Tel: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina- 6January2010Yuan Du

19、International Trade Company：Add: No.10 He dong District, Guangzhou, ChinaTel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina-Dear Sirs,Thank you for your letter of 4January2010, we agree about the price of the NO.CC-907. Commodity: NO.CC-907Unit Price: RMB750Quantity: 1000 setsPacking: NO.CC-907

20、 packed in cartons of 10sets eachShipment: Shipment is to be effected within 30 days of the receipt of the relevant L/C, but not later than 30January2010Insurance: To be covered by the seller for 110% of total invoice value against all risks and war risks.Payment: By irrevocable sight letter of cred

21、it for full amount of the invoice value.We are looking forward to your replyYours sincerely,ManagerStep Four Ordering & Acknowledgements. Yuan Du International Trade CompanyAdd: No.10 He dong District. Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 7January2010ABC Digital

22、Camera CompanyAdd: 31Goodge Street, LondonTel: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina-Dear Sirs,We thank you for your letter of 6January2010, quoting us the favorable price and we have no problems about all the information you have mentioned. Commodity: NO.CC-907Unit Price: RMB750Quantity

23、: 1000 setsPacking: NO.CC-907 packed in cartons of 10sets eachShipment: Shipment is to be effected within 30 days of the receipt of the relevant L/C, but not later than 30January2010Insurance: To be covered by the seller for 110% of total invoice value against all risks and war risks.Payment: By irr

24、evocable sight letter of credit for full amount of the invoice value.We are looking forward to your replyYours sincerely,ManagerStep Five Packing & Marking.Yuan Du International Trade CompanyAdd: No.10 He dong District. Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 8Janua

25、ry2010ABC Digital Camera CompanyAdd: 31Goodge Street, LondonTel: 86-999999/EXT FAX: 86 -76767676 E-mail: didichina-Dear Sirs, We thank you for your letter of 7January2010, we would like Pack in cartons of 1000 sets. And to be packed solidly, suitable for long distance ocean/air freight transportatio

26、n, multi-handling and well protected against dampness, shock, rust etc. The Sellers shall be liable for any rust, damage and loss attributed to inadequate packing by the SellersCommodity: NO.CC-907Unit Price: RMB750Quantity: 1000 setsPacking: NO.CC-907 packed in cartons of 10sets.Shipment: Shipment

27、is to be effected within 30 days of the receipt of the relevant L/C, but not later than 30January2010Insurance: To be covered by the seller for 110% of total invoice value against all risks and war risks.Payment: By irrevocable sight letter of credit for full amount of the invoice value.We are looki

28、ng forward to your replyYours sincerely,ManagerStep six Shipment. Yuan Du International Trade CompanyAdd: No.10 He dong District. Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 10January2010ABC Digital Camera CompanyAdd: 31Goodge Street, LondonTel: 86-999999/EXT FAX: 86 -7

29、6767676 E-mail: didichina-Dear Sirs,We thank you for your letter of 9January2010, According to the terms to NO168 shipment is to be effect before 30January.Besides,We should have the NO168 B/L by February 9 at latest. We hope you will ship the goods within the stipulated time as any delay would brin

30、g us no little inconvenience and financial losses. And the manufacture shall, before delivery, make a precise and comprehensive inspection of the goods with regard to its quality, specification, performance and quantity/weight, and issue inspection certificates certifying the technical data and conc

31、lusion of the inspection.Yours sincerely,ManagerStep Seven Payment Yuan Du International Trade CompanyAdd: No.10 He dong District. Guangzhou .China Tel: 26-75757575/EXT FAX: 26-66666666 E-mail: xixichina- 10January2010ABC Digital Camera CompanyAdd: 31Goodge Street, LondonTel: 86-999999/EXT FAX: 86 -

32、76767676 E-mail: didichina-Dear Sirs,We thank you for your letter of 9January 2010, we would like to inform you that we have instructed our China Bank to open an irrevocable L/C in your favour.Yours sincerely,Manager Sales ContractSALES CONTRACTSELLER:ABC Digital Camera CompanyNO:NO.CCC-77DATE:10Jan

33、uary2010BUYERYuan Du International Trade Company：This contract Is made by and agreed between the BUYER and SELLER, in accordance with the terms and conditions stipulated below.Commodity & SpecificationQuantityUnit Price & Trade TermsAmountNO.CC-9071000setRMB750/ set CIF LONDONRMB 750.000.Total:Seven

34、 hundred fifty thousandWith1%More or less of shipment allowed at the sellers optionTotal ValueSeven hundred fifty thousandPackingIn cartonsShipping MarksNO1-100CartonsYuan Du International Trade CompanyNo.10 He dong District. Guangzhou. China 1000 setsTime of Shipment & means of TransportationNot la

35、tter than the end of 18January2010,Port of Loading & DestinationFrom London to GuangzhouInsuranceTo be covered by the seller for 110% of total invoice value against all risks and war risks.Terms of PaymentBy irrevocable L/C at sightRemarksNothingLOADING PORT & DESTINATION: FROM LONDON TO GUANGZHOUTI

36、ME OF SHIPMEN: NOT LATER THAN THE END OF JANUARYALLOWING TRANSHIPMENT AND PARTIAL SHIPMENT: NOT ALLOWEDINSURANCE: COVERING THE INSURANCE AGAINST ALL RISKS AND WAR RISK FOR 110%OF THE FULL INVIOCE WITH THE PROPLRS INSURANCE COMPANY OF CHINA ACCORDING TO CIC OF JANUARY 1, 1981. TERMS OF SHIPMENT: BY 1

37、00% CONFIRMED, IRREVOCABLE LETTER OF CREDIT AT SIGHT.The buyers shall establish the covering Letter of Credit (or notify the Import License Number)before10January2010,falling which the Seller reserves the right to rescind without further notice, or to accept whole or any part of this Sales Confirmat

38、ion non-fulfilled by the Buyer, or, to lodge claim for direct losses sustained, if any.For transaction conclude on CIF basis, it is understood that the insurance amount will be for 110% of the invoice value against the risks specified in Sales Confirmation. If additional insurance amount or coverage

39、 is required, the buyer must have consent of the Seller before Shipment, and the additional premium is to be borne by the Buyer. QUALITY/QUANTITY DISCREPANCE: In case of quality discrepancy, claim should be filed by the Buyer within 30 days after the arrival of the goods at port of destination; whil

40、e for quantity discrepancy, claim should be filed by the Buyer within 15 days after the arrival of the goods at port of destination. It is under stood that the seller shall mot be liable for any discrepancy of the goods shipped due to causes for which the Insurance Company, Shipped Company other transportation organization/ or Post Office are liable. The Seller shall not be held liable for failure of delay in delivery of the entire lot or a portion of the goods under this Sales Confirmation in consequence of any Force Major incidents.The Buyer is requested always