Language Characteristics in English Business Correspondence外贸函电的语言特点.docx

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1、Language Characteristics in English Business Correspondence外贸函电的语言特点摘要外贸函电是国际贸易双方进行商务信息沟通的重要手段，其写作极其语言的运用成功与否对业务成败有着极其重要的影响。在外贸函电中要坚持礼貌、完整、清楚、简洁、具体与正确等原则。随着经济的发展，外贸函电在外贸交流中起着不可替代的作用。它是联系买卖双方之间的桥梁。作为函电，外贸函电与其它函电有相通的地方，但同时，它作为外贸函电，又具有其固有的特性,那就是外贸函电的语言特点。所以，如何在话中运用语言技巧就显得非常重要。 索引关键词：外贸函电、语言特点、写作原则毕业设计（

2、论文）任务书系 部 成人与教育指导教师职 称学生学生姓名专业班级 商务英语 学 号设计题目外贸函电的语言特点设计内容目标和要求外贸函电是国际贸易中沟通信息最基本的途径之一,是一门模仿性、实践性、操作性都很强的课程，不通过练习实践，很难加深认识，巩固所学知识。要书写好外贸函电,首先必须要了解外贸函电的语言特点及一些重要原则,以塑造良好形象,达到有效沟通的目的。本文从外貌函电的文体风格、词汇使用及句法方面分析了外贸英语函电的语言特点。本设计要求学生要运用已学的知识能进行一些基本的外贸操作，深入理解外贸函电的语言特点及一些重要原则,以塑造良好形象,达到有效沟通的目的.尤其是能在外贸业务的各个环节设计

3、特定情景进行反复操作，进行大量填空、填词、选择题、句子翻译和中译英信件的翻译等各种类型的练习，我们才能熟练掌握运用外贸业务这些常用的句型、词汇和短语以达到能够正确翻译并能拟写同类信函的目的。设计进度可参考如下时间表，并可根据需要进行适当调整.9月26号9月30号：确定毕业设计题目和内容大纲。10月1号10月10号：在网上和图书馆收集所需资料，进行大致的资料分析和整理。10月11号10月18号：确定毕业设计所包含的内容和大致可分几步骤写，初步设计各功能模块.10月19号10月25号：整理版块，按要求修正字体和间隔，各功能模块详细设计与论文设计穿插进行.10月26号10月30号：最后检查并完成毕业

4、论文的设计指导教师签名：年 月 日系 部审 核此表由指导教师填写 由所在系部审AbstractEnglish business correspondence is international trade both sides of business in the important means of information communication, its writing extremely language to the success or failure of the business success has significant impacts. In English busin

5、ess correspondence to insist on polite , complete, clear, concise, specific and correct principles.With the development of business, business correspondence plays an irreplaceable role in trading. It is a link between the buyer and the seller. As a kind of correspondence, it has the basic features o

6、f the correspondence; meanwhile, the business correspondence has its special features. Such as the features in the language. Key words: Business correspondence, the language features, writing principals 目 录 摘 要 目 录 正 文Chapter 1 Introduction1.1 The definition of business correspondence1.2 The differe

7、nce between business correspondence and general social correspondence Chapter 2 The wording features of Business Correspondence2.1 Wording features of Business Correspondence2.2 English business correspondence language has the following distinct characteristicsChapter 3 The Characteristics of Busine

8、ss Correspondence3.1 Characteristics of Business Correspondence3.2 Words Used Differently Under Differently ConditionsChapter 4 The structure of Business Correspondence4.1 Structure of Business CorrespondenceChapter 5 The format of Business Correspondences5.1 The Full Block Style5.2 The Indented Sty

9、le5.3 The Modified StyleChapter 6 Terms of Business Correspondence6.1 Terms of Business CorrespondenceChapter 7 Establishing Business Correspondence7.1 Channels to know Potential Customers7.2 Steps of Writing Letters of First InquiryConclusion. 致 谢. 参考文献. 附 录.Chapter 1 Introduction1. 1. The definiti

10、on of business correspondenceBusiness correspondence refers to letters, telegrams , telexes , faxes and E-mail .It includes foreign trade ( and domestic trade) of course.1.2. The difference between business correspondence angeneral social correspondenceThe so-called business correspondence referring

11、 to the three different main features . Because this is a general social correspondence are not available, we say that there are three main features of business correspondence, it is the premise of ordinary business correspondence also have much in common with social correspondence, business corresp

12、ondence, after all, because of a correspondence, but as the foreign correspondence has its own characteristics, so learn to read ordinary writing does not necessarily write social correspondence, will be able to read business correspondence, it is based on this - the inherent characteristics of busi

13、ness correspondence that it must be a independent course. In other countries, many universities has set up this course, just different name for it: Business Correspondence/ Business Communication / Communicating in International Business/So, What are the main characteristics of the business correspo

14、ndence? Firstly, business correspondence has its own unique language style and terminology.Secondly, business correspondence is full of trade terms, acronyms and abbreviations.Finally, the content of business correspondence is closely related with foreign trade business practices. Lets give an examp

15、le of a first feature, foreign correspondence has its own unique style and language.We are in the market for silk blouses and should be pleased if you could kindly quote us your keenest prices for the goods listed below: You can view, buy a lot of things need to say so stereotyped, that quite differ

16、ent situation for farmers market with daily asking price to buy something. This can be seen from the business correspondence is very polite and serious,while the language but also leisurely, and this is the language of business毕业设计（论文）专用纸correspondence style, with our words, formal, polite, restrain

17、ed. The reason for this writing, in addition to this is the practice of business contacts, but also because serious and reliable official to appear sincere; courtesy to give a good impression, making money and gas is the truth; restraint to not offend each other. 毕业设计（论文）专用纸 Chapter 2 The wording fe

18、atures of Business Correspondence2.1 Wording features of Business CorrespondenceWriting business letters, we should always keep firmly in mind the essential features of them .It is essential to follow the six Cs: clearness , conciseness , courtesy ,consideration, completeness, concreteness and corre

19、ctness. 2.1.1 Clearness First of all, make sure that your letter is so clear that it cannot be misunderstood. This is primary goal of a business letter .When you are sure about what you want to say , express yourself in plain and simple words . Good , straightforward and simple English is what is ne

20、eded for business letter .The writer must try to express himself clearly ,so that the reader will understand and respond quickly .To achieve this .the writer should follow the following points:一Pay attention to sentence structure to convey your meaning二Avoiding ambiguous sentences and needless jargo

21、n三Use plain, simple words and short sentences四Statements in wellconstructed sentences and paragraphsExample（一）We shall be able to supply 10 cases of the item only.（二）We shall be able to supply 10 cases only of the item. 2.1.2 ConcisenessConciseness means writing or saying something in the fewest wor

22、ds. To achieve conciseness try to avoid wordiness or redundancy. Clearness and conciseness often go hand-in-hand and the elimination of wordy business jargon can help to make a letter clearer and at the same time more concise. The author should avoid wordiness and repetition, and use words to replac

23、e phrases or clauses .As we know, the purpose of writing a letter is to make yourself understood easily ,not to show how long and complicated sentences you can write . But a concise letter is not necessarily a short one. Sometimes a letter dealing perhaps with a multiplicity of matters cannot avoid

24、being long.一.in the fewest possible words 二.briefly but completely毕业设计（论文）专用纸ExampleWe wish to acknowledge receipt of your letter.Can change: We appreciate your letter.2.1.3 Courtesy Courtesy means polite while not humble. It should hardly be necessary to stress the importance of courtesy in your co

25、rrespondence. To be polite is a basic principle for business letters. The courtesy writer should be sincere and tactful, thoughtful and appreciative. However, courtesy is not mere politeness. One of the most important things is promptness. Punctuality will please your customer who dislikes waiting f

26、or days before he gets a reply to his letter. This means you should answer letters promptly, without keeping your recipients waiting. But if conciseness conflicts with courtesy, then make a little sacrifice of conciseness. Generally speaking, you will gain in clearness and conciseness by writing sho

27、rt sentences rather than long ones.一More than polite二Sincere, tactful, thoughtful and appreciative三Avoid irritating, offensive or belittling statements ExampleWe wish to draw your attention to a special offer which we have made in it.2.1.4 Consideration There is one general principle, on which the “

28、you” attitude in your letter we should always keep in mind the person we are writing to. That is , the writer of the letter should put yourself in the position of the recipients .Try to discuss problem in a positive way and avoid discussing problem in a negative way.一.try to put yourself in HIS plac

29、e二.emphasize the YOU attitude三.emphasize positive pleasant factsExampleOur chain stores will not close until 5p.m. every dayOur chain stores close 5p.m. every day毕业设计（论文）专用纸2.1.5 Completeness A business communication should include all the necessary information .It is essential to check the message

30、carefully before it is sent out. Although formality in business letter-writing is rapidly giving way to a less conventional and more friendly style, completeness is still a basic requirement in order not to bring confusion.一Provide all necessary information二Give all questions asked三Give something ex

31、tra, when desirable2.1.6 Concreteness Concreteness means to make the message special, definite and vivid, which calls for special reply as offer, enquiring trade terms. A point that is ambiguous in a letter will cause trouble to both sides, and further ex-change of letters for explanation will becom

32、e inevitable, thus time will be lost.一To make the message specific二Dont try to write in a literary style三Use action rather than camouflaged verbs2.1.7 Correctness Correctness means to use appropriate and grammatical language. Pay attention to name of article, specification, quantity, figure and unit

33、s. It contains correct choice of formal or informal language, and correct choice of positive or negative language. It is nearly always wrong to doubt a statement made in good faith by the other side and even worse to contradict it. Differences are bound to occur in business, but with diplomacy and t

34、act, they can be overcome and settled without ill will on either side.一To choose the only accurate name of article, specification, quantity, figure, and units.二To pay attention to the understanding and using the commercial terms correctly三To pay attention to the spelling of words, the use of punctua

35、tion and capital 毕业设计（论文）专用纸words, and the structure of sentences.2. 2. English business correspondence language has the following distinct characteristics:2.2.1 Ordinary word Ordinary word is the commonly used words in everyday English, English people can understand and use words. As time goes on,

36、correspondence English more colloquial content, use as far as possible simple and understandable vocabulary, avoid those born monarch long words or letters. The following terms of excerpts from immigrants are: (1), We hope you would be connected with place an order for men s shirts with us (. 2) We

37、are very pleased to receive your inquiry of June 3. (3) Please make shipments as soon as possible. (4) your price is indeed too high and We can t accept it.Note that the most of the language, correspondence is often used in the spoken language, in the table below, left column words and phrases is lo

38、nger, more formally, and column of the right is simple and more colloquial for correspondence English, the commonly used.2.2.2. old words Foreign trade English letters often use some words to say foreign trade business of certain facts, explain some terms and conditions, due to be repeated use, so t

39、hese words are endowed with special significance, and are part of the foreign trade of the old words or letters, foreign trade terms. For example; Offer as the common everyday English vocabulary, provide, puts forward, bid and active do things meaning, such as in the foreign trade business, but it i

40、s offer, offer mean. Cover is transformed into a normal vocabulary regular vocabulary. Cover the general meaning is cover, but in foreign trade involves the insurance business, it became insurance term insurance. For example: (1) We cover All Risks. (2) Generally, we cover insurance WPA and War Risk

41、 in the absence of definite instructions from our clients. (3) You cover the goods only for 10% above invoice value. The claim is 毕业设计（论文）专用纸about the claim. As a common standard vocabulary words claim mean requirement, declared, in the correspondence English is cable compensate means the thought.2.

42、2.3 vocabulary Vocabulary is to point to a specific field of science and special terms, their professional degree is higher in tone. Official, sense and accurate ,do not produce the ambiguity. Foreign trade English letters generally avoid using too formal or professional word, some already belongs t

43、o a clich, or become difficult to understand, so people are being eliminated; But these words often can make statements take solemn style, so there is still a certain vitality, for example: As direct steamers to your port are few and far between, we have to ship via Hong Kong more often than not. Th

44、e sentences, the few and far between, via, more often than not, mostly in the foreign trade English letters only see, all belong to the commonly used special vocabulary; When the letter involves some goods name, bank, packaging, transport and other professional when it is necessary to use the precise meaning, for example, professional vocabulary of goods name: asbestos (asbestos) ether (ether); Bank of language: negotiation bank) Issuance L/C forward credit) invoice (bill) packin