供应商选择和管理程序中英文对照.pdf

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1、Supplier Selecti on andMan ageme nt Procedure供应商选择和管理程序Audit and Approval 审核及批准Audit and Approval 审核及批准Sig nature签字Date 日期Remark备注Gen eral Man ager总经理VProducti on Dept制造部VR&D Dept.产品开发部VQuality Dept.质量部Purchas ing Dept.采购部VVFinance Dept.财务部Vj-j-HR Dept.人力资源部Sales Dept.销售部1Purpose目的：To defi ne the me

2、thodology to select,assess,approve new suppliers and man age supplier to ensure uni formity across the group and that all purchased product con forms to the purchaserequireme nts of NAILI.定义如何选择、评估、批准和管理供应商。2Scope范围：All parts and services con tribute to products that sold to Customers in cludi ng Ra

3、w material,Subcon tract ing parts,Services and Other Products.所有作用于销售给客户产品的原材料、零部件和服务，包括外包合同、零件、服务和 其他的产品。3Defin iti on定义：None无4.Resp on sibility职责：Purchas ing departme nt is resp on sible for sourci ng,prelim in arily assess ing,recomme nding,audit ing,man age new suppliers and steer price determ i

4、n ati on.采购部负责寻找，初评，推荐，审核，管理供应商及跟进价格确认流程。R&D departme nt is resp on sible for audit new suppliers to con firm their tech ni cal capability.产品开发部负责审核新供应商以确认其技术能力.Quality departme nt is resp on sible for prelim in arily assess ing,audit new suppliers to confirmtheir quality assura nee capability and i

5、ncoming con trol。质量部负责初评，审核新供应商，确认其品质保证能力及来料控制.5.Procedure内容:J5.1 New supplier developme nt5.1.1 Sourci ng for new supplier寻找新供应商5.1.1.1Purchasing department gets purchasing request and needs for new supplier.All departme nts canrequest a n eed.采购部得到采购需求，需要发展新供应商。公司任何部门都可以提出采购需求。5.1.1.2Purchas ing d

6、epartme nt searches supplier through curre nt supply base,intern et,exhibiti on andother cha nn els accordi ng to kno wledge、in formati on and n eed specificati on from requestdepartme nt.采购部根据需求部门的信息要求开始寻找供应商。可通过现有供应商、网络、会展 等各种渠道寻找新供应商。5.1.1.3 Purchas ing departme nt con tacts the supplier and make

7、s a prelim inary assessme nt.采购部联系发现的供应商并对其做初步评估。5.1.1.4It goes to the next step if supplier is feasible.Otherwise return to 5.1.12 Other departme nt canalso recomme nd pote ntial supplier to purchas ing departme nt.如果经初评合格，进入下一步评估流程。否则返回5.1.1.2，重新寻找供应商。其 他部门也可以推荐潜在供应商到采购部。5.1.25.1.2.1Pote ntial Sup

8、plier Assessme ntPurchasing department sends潜在供应商评估“Supplier Questionnaire”and NDA to supplier.采购部给供应商发“供应商调查表”和保密协议。5.1.2.2Purchas ing departme nt send specificati on,in formati on and RFQ to supplier after receivi ngNDA.采购部收到保密协议后将产品规格参数或信息和询价单发给供应商。5.1.2.3Purchas ing departme nt,Quality departme

9、nt and R&D departme nt assess supplier by feedbacked Supplier Questi onn aire.采购部、质量部和产品开发部通过供应商的调查问卷反馈进行初步评估。5.124 After review of the Questi onn aire,the supplier is described(if OK)as?POTENTIAL?.Otherwise return to 5.1.1.2对供应商的调查问卷进行讨论后，如果认为合格后，则把供应商定义为潜在供应商。否则返回5.1.1.2重新寻找供应商。5.1.3Decision to au

10、dit or place a sample order on the potential supplier.决定现场审核考察或无需审核考察而直接下样品订单给潜在供应商。5.1.3.1Decision to audit,visit or order without audit or visit by purchasing department,Quality departme nt and R&D departme nt together.采购部、质量部和产品开发部讨论确定供应商是否需要现场审核考察或无需审考察而直接下样品采购订单。核5.1.3.2It goes to 5.1.4 if deci

11、sion is to audit supplier.It goes to 5.1.5 if decision placing sample orderwithout audit.Decisi ons shall be rec orded on the“New Supplier Evaluation Sheet”.5.1.45.1.4.15.1.4.25.1.4.35.1.4.4List5.1.4.55.1.55.1.5.1如果决定审核供应商则执行5.1.4,如果决定不用审核直接样品采购订单则执行5.1.5,结论应在“新供应商评估表”中记录。Audit to the Pote ntial Sup

12、plier审核潜在供应商An Audit”is normallycarried out by Quality department and with Purchasing departme nt andR&D or other fun cti on invo Ived.Quality departme nt passes audit check list and purpose tosupplier before an audit is carried out.现场审核通常是由质量部主导，采购部、开发部或其他部门共同参与的。现场审核 之前质量部会发给供应商审核清单和审核目的。Purchas i

13、ng departme nt,Quality departme nt and R&D departme nt orga nize ateam that who will atte nd the audit.(If possible,other fun cti on n eed invo Ive)采购部、质量部和开发部确定审核小组成员。(如果需要其他部门也可参与)With reserved auditors make a pla n of audit.Purchas ing departme nt con firm the audit date toSupplier.采购部与指定审核人员制定审核

14、或考察计划，并和供应商确认审核日期。Carry out audit and complete audit report according to“Supplier Audit CheckAuditor from Quality departme nt collect in formatio n from the audit team,draft“Supplier Audit Report,issue“SupplierCorrective Action Plan ifneed and follow up。ifaudit team decides to eliminate then need no

15、t follow up.根据实施供应商现场审核。由质量部收集审查小组信息，起 草，如需要由采购部发布并进行跟踪。如果审核小组决定淘汰该供应商则不必再跟踪。The supplier is described as?Reserved Supplier?if audit passed.The supplierinstigated corrective actions return to 5.1.1.2 if it is not passing.通过审核的供应商将作为保留供应商进入后面的流程。没有通过审核的供应商必须 进行限期整改，整改不通过则回到5.1.1.2重新寻找供应商。Sample Order

16、 of a product or Service to the Reserved Supplier向保留供应商采购产品或服务Order samples from supplier(with or without preliminary audit or visit).The qua ntity ofsamples is decided by R&D departme nt and Quality departme nt.向供应商下单采购样品(不管是否进行过审核或考察)。样品数量由产品开发部门和质量部门共同决定。5.1.5.2Supplier produces samples.供应商生产样品。5

17、.1.5.3Check ing and validatio n of the purchased samples by Quality engin eer andR&D departme nt.There are two kinds of methods to in spect product:in wards inspectionqualification testing and validate inspection report carried out by supplier.供应商送样后，样品检验由质量工程师和开发部共同完成。有两种检验方式：一 种是根据公司的规格要求进行内部检验和测试

18、；另一种是根据供应商提供的检验 标准及检验报告进行复检。5.1.5.4Supplier is approved if samples are qualified.The n complete new supplier evaluati on sheet.Supplier must carry out corrective acti on,remake samplesand procedure if the samples are failed.If the sec ond samples are failed aga in,the supplierwould be can celed.如果样品

19、通过检验合格，供应商则被批准为合格供应商。完成表。如果样品不合格，供应商必须拿出改善措施并重做样品；不合格，本次供应商将被淘汰。新供应商评估如果二次送样还5.1.5.5Finance departme nt set up supplier in formatio n in KIS system accord ing toSupplier In formatio n Form and New Supplier Approval Sheet.供应商被批准后，财务部根据及把供应 商信息建立到金蝶系统中.5.2 Material classificati on物料分类Material is class

20、ified is according to effect from material provided by suppliers on final product.原材料依供应商所供应的材料的性能对成品的影响严重程度进行划分等级：a)Type AImporta nt function comp onen ts:Comp onents affect key fun cti on and quality offinal product directly.Such as motor,Temperature switch,Temperature sensor,Thermostatic bulb,Pre

21、ssure switch,Pressuresensor,Controller,Cooler,Sealing ring,Oil filter cartridge,Filter element,Air filter,etc.A类 对产品的性能及品质有直接重大影响的原材料。如：电机、温度开 关、温度传感器、温控阀芯、压力开关、压力传感器、控制器、冷却器、轴封、油滤芯、油分芯、空滤芯等b)Type BCommon fun cti on comp onent or importa nt non-function comp onents.Comp onents affect com mon functio

22、n and quality of final product.Such as steel,Stampi ng Parts,electro nic parts,cart on box,pallet,water tank,sta ndardparts,etc.B类一一对产品性能和品质较大影响的原材料。如：钢材、钣金件、电子件、包装箱、托盘、水箱、标准件等。c)Type CCom mon and non-function comp onen ts.All comp onents except typeA and type B.Such as label,plastic bag,binding mat

23、erial,pack ing tape etcnot limited.C类-除A B类以外的原材料，如：标签、塑料袋、缠绕膜、胶带等 但不仅 限于此。Man ageme nt strategic to all kinds of materials:不同分类物料的采购策略：LevelABCbutOrder Freque ncy 订单频率Frequent 频繁Medium 适中Less 很少Order qty.订货数量Less 较少Short term 短期Balance 适中Volume 大批量Balance 适中Long term 长期Stock 库存5.3 Supplier rati ng供

24、应商评价5.3.1 Purchas ing departme nt rate supplier performa nee by two items every quarter year as Rejectrate”and On time delivery”.Details as below:采购部每季度就供应商的退货率和准时交货率两方面进行评价，具体内容如下：交货时间(OTD)批次准时得分(Score by batch)退货率=(IQC+生产线退货数)/总收货数*1,000,000退货率(Reject rate)质量得分(Score)备注 remarkw500200020000=3500010

25、09060各区间内按线性得分0交货准时率得分=批次准时得分之和/总批数*100提前0-5天(0-5days early)提前6-10天(6-10days early)10.50.50推迟1-5天(1-5days delay)其他(others)综合季度业绩得分=（质量得分+交期得分”2;若单项评为不合格，则季度综合评价为不合格单项得分(Signal Score)得分90季度评定(Quarterly Score)A-优秀(Good)B-一般(Normal)C-差(Bad)60W得分90得分605.3.2 There are three level suppliers accord ing to

26、rati ng scores:依据得分供应商被分为3级：Grade A.Supplier score is more tha n and equal 80.A级：大于等于90分的供应商Grade B.Supplier score is more tha n and equal 65,but less tha n 80.B级：小于90分，大于等于60分的供应商.Grade C.Supplier score is less tha n 65.C级：60分以下的供应商5.3.3 Supplier man ageme nt method for three kinds of supplier三种供应商

27、的管理办法Grade A supplier can be used as before.A级供应商继续使用。Grade B supplier can be used in future.Quality departme nt must issue“Supplier CorrectiveAction Plan 0”d request suppliers close open issues in limitative time.B级供应商可以继续使用，质量部开出供应商整改计划要求其限期改善。“SupplierGrade C supplier will be stopped in bus in es

28、s.Quality departme nt issueCorrective Actio n Pla n and request suppliers close ope n issues in limitative time.The supplier must be audited if it is n ecessary.The audit process is same with new supplier audit.Supplier resumes bus in ess if it is qualified.Supplier will be can celed if it is failed

29、.C级供应商暂时停止供货，质量部开出要求限期整改，视情况决定是否进行现场审核，审核办法和新供应商相同。审核合格后恢复供货。审核不 合格的取消供货资格。Purchas ing departme nt no tifies supplier rati ng result.评价结果要发送给供应商。5.4 Supplier annual audit供应商年度审核541 Quality department make supplier annual audit plan according to supplier quality mon thly report,comp onent type of sup

30、plier and supplier order value.质量部根据质量月报、是否为关键物料的供应商、与供应商的年交易额等制定供 应商的年度审核计划。5.4.2 Audit process is same to new supplier audit.The purpose of annual audit is to ensure thesupplier is qualified on quality control,the capability of supply,cost reduction plan andimplementation,or other findings.具体的审核办法

31、同新供应商审核办法。年度审核的目的是确保供应商在质量控制、供应能力，成本节约的计划和执行情况，或是否其他发现。543 The annual audit must be impleme nted to suppliers of A kind of materials,partial suppliers of Bkind of materials which have quality defect record or delay record on supply.Audit to suppliersof C kind of materials is not n ecessary but keep

32、the audit pla n and depe nd on defect record onquality or supply,and annual bus in ess amou nt(more than 100K RMB)./对于A类物料供应商，年度审核计划必须执行；对于有质量不合格记录或延迟交货记录的B类物料供应商，年度审核计划必须执行；对于C类物料供应商，保留 年度审核的计划但不是必须执行，可以依据质量和交货的不合格记录和年交易额确 定是否执行(如年交易额超过10万人民币的)。5.4.4 Bus in ess is kept if supplier audit is passed.S

33、upplier will be can celed if supplier audit is failed.Purchas ing departme nt issues.Supplier will beblocked in KIS system.Purchas ing departme nt must develop new supplier.如判定为合格供应商，生产可继续下单采购。如判定为不合格，则取消供应商资 格，由采购部填写，在金蝶系统内对供应商进行冻结。并重 新开发新的供应商。5.5 Price maintenance价格维护5.5.1 Purchas ing departme nt

34、send to supplier and get offer from supplieraccording to NAILIspecification or manufacturer P/N.Normally purchasing shouldget more than 3 suppliers quotation if it is possible.采购部发给供应商、公司的技术规格书或制造厂料号并在规定时间内拿到报价。原则上，如果可能必须拿到3家以上报价。5.5.2Purchas ing departme nt n egotiate price with supplier accord ing

35、 to payme ntterm,yearly forecast and other bus in ess con diti on.采购部根据付款条件、年预计用量以及其他的商业条款和供应商进行议价。5.5.3Purchas ing departme nt issue vvMaterial Cost/Price Applicati on Sheet if theprice is reas on able.Finance maintains the price and other relative in formati oninto KIS system after approved by pur

36、chas ing man ager and Gen eral Man ager.Otherwise return to 5.5.1 or 5.5.2.经过议价，采购部认为价格合理后，提交，由采购经理确认、财务总监或总经理批准后由财务部维护到金蝶系统中。否则，返回到5.5.4Due to raw material marketi ng cha nge or other reas ons,purchas ing price can becha nged.Purchas ing departme nt issuePurchas ing Cost/Price ChangeApplicati on Sh

37、eet”and releva nt proves and follow approval process in 5.5.3.由于原材料市场变化或其他原因，采购价格可能会变化。采购部填写采购价格变更申请表和其它证明并遵从5.5.3中的审批流程。6.Form or Docume ntatio n表格保存期限：5年供应商调查表保密协议询价单5.5.1或5.5.2重新询价、议价。keep period:Perma nent保存期限：长期keep period:3 years保存期限：3年keep period:Perma nent新供应商评估表供应商考查目录供应商审查报告供应商整改计划供应商信息表Ne

38、w Supplier Approval Sheet新供应商批准表供应商质保协议供应商评估表vMaterial Sourcing Cost/Price Applicatio n Sheet物料采购成本/价格申请表vPurchas ing Cost/Price Change Applicati onSheet采购价格变更审批单7.Attachment附件Flow chart流程图保存期限：长期keep period:5 years保存期限：5年keep period:5 years保存期限：5年keep period:5 years保存期限：5年keep period:Perma nent保存期限

39、：长期keep period:Perma nent保存期限：长期keep period:3 years保存期限：3年keep period:5 years保存期限：5年keep period:3 years保存期限：3年keep period:2 years保存期限：2年Request/NeedsoriginateInput(SMART)Current supply baseInternetExhibitionplier QuestionnaireNeedsReceived iSpecificationdefinedSearchPotentialSupplierPreliminaryAsses

40、smentPotentialSupplierAssessment-NOK?-船忖*InputTechnical(SMART)AssessmentQualityAssessment=Potential Supplier Assessment潜在供应商评估 Set upteam fornewnarequestcnLlPsaTeammemberTechnicalreportTeamQualitymemberreportTeammemberSample Verification and new supplier approvalgc样品确认及新供应商审批ProducesamplesNew suppli

41、er approval sheet;Audit report;Supplier Assessment report;Material sourcing cost/price application sheet;Other information needed；Receivesamples”Re-place sample order?EliminateComplete supplierassessment Commercialnegoication sheetComplete Newsupplierapproval sheetVolumeordersSampleInspectionSampleQualified?Technical andfunction testCostEvaluationMaintainin ERPReasonable?MApprovalChange History 文件更改记录摘要ItemPageVer.No.条款Change更改摘要Issued date Recorded by记生效日期页码版本号录人