英语备忘录写法.ppt

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1、L/O/G/OUnit 4:Memos 备备忘忘录录 MemosMemosj In this module,you are expectedUnit 4:MemosObjectivesto learn about the format and contents of memos;to write memos with correct format and sufficient information.MemosMemos Have you ever written memos?What did you write in your memo?Do you know the difference

2、between“memo”and the Chinese word“备忘录”?Think about the following questions,and answer them.Notes:Do you know the word“memo”?Communicative Activity2MemosMemos1.Do you know the word“memo”?A memo is a short official note that is sent by one person to another within the same company or organization.3.Do

3、 you know the difference between“memo”and the Chinese word“备忘录”?In English,a memo can be a reminder,or an official document which is used inside a company to delivery information.While in Chinese,a 备忘录is much more like a reminder.Communicative Activity2MemosMemos There will be an Oral English in-ser

4、vice training course in Guangzhou Sunshine Cashmere Co.,Ltd.Now the textbooks are ready and are going to be distributed to the trainees.Qiu Xiaoyun,the business assistant of general manager,has helped Human Resource Department to order the textbooks but now she has no idea if the expenses of the tex

5、tbooks will be borne by the company.Now she writes a memo to Mr.Jin,the HR director,to ask about this issue.Sample MemosMemosMEMOTo:Mr.Jin,Director of Human Resource DepartmentFrom:Qiu Xiaoyun,Secretary Date:25 April,2009Subject:On the Expenses of the Textbooks The part time oral English course is s

6、tarting soon and the list of the trainees has been collected.Before distributing the textbooks to the trainees,Id like to check on matter:if the expenses of the textbooks will be borne by the company.Please let me know about this before this Friday.Thank you!Sample AnalysisHeadingBodyMemosMemos The

7、definition of a memo A memo is the short form of the Latin word memorandum.But today it is employed as a kind of communication form inside a company or group,in one word,for inner circulation.Summary MemosMemos Summary The types of a memo Memo can be typed according to their circulation way.Generall

8、y speaking there are three types of memo:1)procedure and information memos:flowing downward from the management to the individual employees.2)request and reply memos:asking for or giving information3)confirmation memos:request confirmation from recipients about some decisions or issues.MemosMemosMos

9、t companies have specially designed memo paper.Memo paper pads are also available in many stationery stores.But no matter what sort of memo paper you have,it should present a right format for memo writing.The format of a memo MemosMemosThe right format of a memo is made of four lines and a body text

10、.The four lines are To Line(indicating who reads the memo),From Line(indicating who writes the memo),Subject Line(indicating what the topic is for the memo)and Date Line(indicating when the memo is written).The Body Text is the message.As a memo is used for inner communication,it is usually written

11、in a way not very formal.MemosMemos You are provided more memos to learn by yourself on P69-73.You can make comparison on the samples according to what have been taught.Individual Study MemosMemos1)I would appreciate the form filled in and returned to the General Office by April 10,2009.如蒙在2009年4月1日

12、前填妥表格并送回办公室，将不胜感激。2)I have been informed of the meeting and would ask for an overhead projector for the meeting.我已接到会议通知，在此申请一部投影仪于会上实用。3)Members of staff who cycle to work leave their bicycles behind the office building.凡骑车上班的员工请将自行车存放在办公楼后面。Practices Translating2MemosMemos4)If anybody would like t

13、o take holidays together with the Spring Festival holidays,please inform your manager in advance.若有人想在春节顺带休年假，请提前通知各自的经理。5)Please note that the Health and Safety Inspectors will be visiting us tomorrow.请注意健康与安全检查专员明天将来我处检查工作。6)公司认为有必要削减费用。The company has found it necessary to cut expense.7)我希望能见到明显的

14、改善。I am hoping to see a visible improvement.Practices Translating2MemosMemos8)请最迟在5月12日将你的信息给我。Please let me have your information by 12 May at the lastest.9)我很关注我们公司目前面临的一些问题。I am very concerned with some problems facing our company.10)我注意到有些信件的地址出错了。It has been my observation that some letters wer

15、e sent to the wrong addresses.Practices Translating2MemosMemosDirections:Mr.Jin,an important client of your company,is going to visit your factory next week.He wants to confirm his schedule with Mr.Fei,the manager of Production Department.Suppose you were Mr.Feis assistant,Mr.Yang,and write a memo to Mr.Fei to report this issue.Practices Writing1