商务英语写作Chapter 8.ppt

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1、Invitation and Thank-you Letters Pages 110-129Chapter EightContentslAbout invitations and thank-you letterslSteps of writing invitations and thank-you letterslSample AnalysislUseful Sentence Patterns lExercises About InvitationslInvitations are very common in our daily life.They can be divided into

2、two categories:invitation card and invitation letter.lAn informal invitation resembles a business letter.When sent from a business office,the letter is sometimes keyboarded on executive stationary,which is smaller than the regular business letterhead.About InvitationslAlthough many formal invitation

3、s are handwritten,especially for smaller groups,formal invitations generally are printed and follow formats found in etiquette books.lWording of invitations should be conversational,as thought the writer were extending the invitation orally.lA general invitation should be cordial and sincere,while a

4、 formal invitation should be less personal,written in the third person.About InvitationslOften formal invitations include“RSVP”,which means“please let us know if you plan to attend,”and a telephone number.lRegrets only:requires a reply only if the invited guest cannot attend.Steps of writing invitat

5、ions lInvitations are written in the deductive pattern(direct way)and are relatively short.lEither kind of invitation must do three things:1.Invite the reader to the gathering.2.Offer a reason for the gathering.3.Give the date,time,and place of the gathering.About Thank-you letterslFollowing the rec

6、eipt of a gift,attendance as a guest,an interview,or any of the great varieties of circumstances,a thoughtful person will take a few minutes to express his/her appreciation.lAlthough in many cases,thanks could be conveyed as well by telephone calls,letters seem much more thoughtful.About Thank-you l

7、etterslBy writing letters of appreciation,you can show your respect for others.lA thank-you letter goes beyond simply thanking the receiver for being kind;it notes the consideration,the extra effort and the kindness extended.About Thank-you letterslA thank-you letter converting business situation mi

8、ght be sent promptly.lIt also must sound sincere.lA proper thank-you letter should:1.Begin with a statement of thanks.2.Be specific about which is appreciated,which reflects a sincere feeling of gratitude.3.End with a positive and genuine statement.Sample analysis The following card and letters are

9、written according to the writing principles mentioned above.Now read the letters and try to figure out how the wiring principles are applied in them,the questions after the letters might help you accomplish the task.1.According to Letter A,do you know how to write invitation card?2.What a general in

10、vitation should be like?3.What should a formal invitation include?4.What kind of specific information does Letter B give?5.Explain some situations in a business environment that may call for thank-you letter.6.How does letter C express sincere appreciation?7.How can you make sure that a tank-you letter definitely express your good will with warmth and sincerity.8.List the outlines recommended for an invitation and a thank-you letter.