英语应用文写作-备忘录.ppt

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1、Part 5MemosActivitiesP.d.f 1备忘录（备忘录（Memos）备忘录是一种录以备忘的公文，在公文函件中，它的等级比较低。它是公司内部最基本最常用的一种传递方式，主要是用来提醒、督促对方或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。备忘录通常由公司统一制成标准表格。Sample:The following is a memorandum.Please read and try to understand it.MemorandumTo:Mr.Smith,the managerFrom:CarlDate:May 6th,2007Subject:Sy

2、mposium（讨论会）In order to strengthen Sino-foreign cooperation,a symposium will be held at the conference hall in Sept.25,at 9:00 a.m.Please prepare for it and be there on time.Cc:Amada,Hamsun P.d.f 2备忘录备忘录收笺人收笺人：经理史密斯先生发笺人发笺人：卡尔日期日期：2007年5月6日事因事因：讨论会 为了加强中外合作，将于9月25日上午9点在会议厅召开讨论会，请做好准备并按时到会。抄送抄送：安默达，哈

3、姆森通过上面的样例，可知备忘录的基本格式和要求如下：P.d.f 0内容位置举例题目备忘录本文上面正中央Memorandum收笺人题目下方左顶格第一行To:The manager发笺人收笺人下方From:John日期发笺人下方March 12th,2007事因日期下方Sales Reports正文事因下方（时间、地点、事宜）You are reminded to抄送最后一行Cc:Alice,Carl 在上表中，From一栏中的发笺人和To一栏中的收笺人可以是姓名后加其职位和部门，也可只写职位。收笺人的姓名前加上Mr.Mrs.Ms.Dr.等，而发笺人的姓名前则不写。Subject(事因)，一般用名

4、词或动词词组等作简要叙述。Body(正文)是备忘录的主要部分，应力求简明扼要。最后，结束语时不用签名。如果该备忘录同时还发给其他人，在末端Cc（或C:）（抄送）之后写上其姓名即可。P.d.f 01Sentence patterns about writing memos I would like to remind you.我想提醒您You are reminded that.特提醒您From.I discovered that.so I suggested 从我发现因此我建议thatMr.Wang is reminded that.特提醒王先生I have the pleasure of a

5、nnouncing that.我荣幸地宣布Please give her.when she starts.当她 请给予Im very glad to have the pleasure to 很高兴有此荣幸提醒您 remindP.d.f 02Names of memos giver Sales Manager 销售部经理Assistant Sales Manager 销售部经理助理Sales Accountant 销售部会计Managing Director 管理部主任Office director 办公室主任Names to whom memos are given Departmental

6、 Manager 部门经理Regional Sales Manager 地区销售经理Quality control Manager 质检部经理Headmaster 校长P5 acti.tActivity 1Activity 2acti.t 1-1The following is a part of a memo.Please complete it according to the Chinese information given below.To:From:Date:_(2007年6月3日)Subject(Re):_(安装电话）Dear sir,Since we have been _（与

7、隔壁办公室共用一个电话）,inconvenience have been caused to both of our two offices._（随着业务增多）,more telephones are badly needed.Now I would like to remind you of this matter and _(希望尽快得到解决).Sincerely yours,Li MingJune 3rd,2007Installation of a telephonesharing a telephone with our next-door officeAs our business

8、is increasinghope that it could be solved as soon as possibleacti.t 2-2Write a memo according to the Chinese information given below 2007年高风向质检部经理报告：2007年2月3号，在检测抗菌素3号时，发现了一些质量问题。他建议停止生产这种药，以保护消费者的安全。MemorandumTo:_From:_Date:_Subject:_ _ _ _words for references:抗菌素 3号 No.3 Antibiotic 质检部 Quality ControlQuality Control ManagerGao FengFebruary 3rd,2007About No.3 AntibioticAt todays test,I discovered that there are some problems with No.3 Antibiotic.I suggest the medicine should be stopped being produced to ensure the consumers safety.