《应用文的写法》PPT课件.ppt

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1、应用文的写法Resume/CurriculumVitaeThedocumentsyouwillprepareinseekingemploymentPersonalinformation,educationalbackgroud,affiliationsworkexperience,careerobjective,activities,honorsandawardsandspecialskills语言特点简历应该用语清晰，凝练，忌过长或用词空泛，提供的信息应有用、确切翔实，编排须整齐有系统。在写简历时一定要抓住要点，突出重点。与求职或求学无关的内容略去。content个人资料(PersonalD

2、ata)通信方式(Address,fax,telephonenumber)学历(Education)工作经历(WorkingExperience)求职或求学目标(Objective)特殊技能(SpecialSkills)获奖情况(Honors&Awards)兴趣爱好(HobbiesorInterests)推荐人或证明人(References)前五项内容不可缺少，其余部分试具体情况而定。TypesofResume基本简历(BasicResume)：这种简历多用于刚刚毕业或即将毕业的学生。写作重点放在学历方面。年序简历(ChronologicalResume)：这种简历侧重于个人的经历和业绩，按时

3、间顺序由近及远书写。功能简历(FunctionalResume)：这种简历按工作职能或性质来写工作经历，与时间没有太大关系，侧重突出某种特殊工作能力。Format简历的格式大体分为两种：文字叙述式（LiteralStyle）和表格列举式（FormStyle）。注意：教育经历和工作经历可全部用分词形式；也可对持续到现在的经历用分词形式，对过去的经历用一般过去式。通知（通知（Notices）通知或称告示是向大众告知某一事情的简短文字，通常刊登在报刊上或张贴在公共场所。通知一般由标题、正文、落款（或时标题、正文、落款（或时间）间）三部分组成，有的通知用NOTICE做标题，写在正文上方正中部位。通知的

4、目的是传递信息或分配工作，包含内容、时间和地点。如果是活动，应包含参加的人员范围；如果是讲座或报告，应包含演讲人的简介。语言特点通知必须用简练、准确简练、准确的语言传递信息。如果包含对演讲人、主要参与人或组织者等的介绍，则语言应大方得体，重点突出大方得体，重点突出，切忌长篇大论。格式标题标题(Subject Line)：通常只用NOTICE作为标题，或用所通知事宜的具体内容作为标题。为了醒目起见，标题的每个字母可以用大写NOTICE(但如发出通知的单位以首字母大写形式出现在通知的标志之上，则也要首字母大写形式Notice)。标题通常写在上方的居中处。正文正文(Text)：写明所举行的活动、时间

5、、地点、有关注意事项等内容。布置工作的通知要把工作内容和要求写清楚。被通知的单位或人一般用第三人称；但如果带有称呼语，则用第二人称表示被通知的对象，涉及要求或注意事项时，也常用第二人称表示被通知的对象(祈使句中常常省略)。落款落款(Signature of Sponsor)：写明通知的日期和单位名称或人名。落款一般写在正文的右下方，有时也可以放在正文的左上方。范文 NOTICEWehavegotthemessagethatatyphooniscoming.Accordingtotheobservatory,thetyphoon,estimatedtobestrongerthanlastone,

6、isarrivingatourcitytonightandwillcauseviolentwindandrain.Therefore,wewisheveryfamilywouldmakefullpreparationsforit.Doremembertobringintheoutsideclothes,closeyourwindowsandputyourflowerpotsintheroomlesttheyshouldbedamagedorshouldfalldowntohurtothers.Dontgooutatnightunlessthereissomethingveryurgent.Es

7、peciallythoseoldpeopleandyoungchildrenshouldbemostcarefultorefrainfromdangers.Itissaidthetyphoonisleavingtomorrowafternoon.NeighborhoodCommitteeJuly27,2006【例2】NOTICETheStudentUnionhasdecidedtoholdaChinesespeechcontesttocelebratethecomingNationalDay.Themaximumtimeofeachspeakeriseightminutes.Wewillinv

8、itesevenexpertstoserveasjudges.Everyspeakerwillbejudgedfromthreeaspects:script,eloquence,andthereactionoftheaudience.Theresultswillbeannouncedimmediately.AlltheparticipantsarerequiredtohandintheirrequestformbeforeSeptember12.ThepreliminarycontestfallsonSeptember18intheschoollibrary.Thefinalcontestwi

9、llbeheldonSeptember30inthecinemaofouruniversity.TheStudentUnionSept.2,2005常用句型Allarerequestedto/areexpectedto/arewelcomedto.Ameetingonistobeheldat.Alecturewillbegivenbyon.Payattentiontothetimeandlocationof.Thereisnoentrytothelectureafter.Pleasebeontime.Registrationrequired.Allvisitorsarewelcome./All

10、arewelcome.通知：Directions:For this part,you are allowed 30 minutes to write a poster recruiting volunteers.You should write at Least 120 words following the outline given below:1校学生会将组织一次暑假志愿者活动，校学生会将组织一次暑假志愿者活动，现招募志愿者现招募志愿者2本次志愿者活动的目的、活动安排等本次志愿者活动的目的、活动安排等3报名条件及联系方式报名条件及联系方式 因为是海报，我们可以使用口语体，比如因为是海报，

11、我们可以使用口语体，比如guy等词汇。格式方面，海报不需要书信一等词汇。格式方面，海报不需要书信一样必须有称谓部分。但通常需要时间、落样必须有称谓部分。但通常需要时间、落款。款。April 17,2008 Volunteers Needed You guys must have been tremendously tortured by the endless exams,undoubtedly longing for a relaxing summer vacation.Have you ever considered spending a meaningful summer instead

12、 of idling it away as usual?Now you have a chance!The Students Association is currently recruiting volunteers for an activity-Harmonious Community,aiming at broadening our vision and helping us explore the essence of harmony.This theme will be highlighted through a series of social work to be initia

13、ted in the neighborhood.At the outset,we volunteers are going to visit the Special Education Center and specifically,with assigned tasks like teaching and so on.Afterwards,we are going to take care of the seniors at the Home for the Aged.Then we will take part in the publicity activities in the comm

14、unity.Anyone who is enthusiastic and willing to dedicate your time to this activity is welcome.If interested,please sign up at the Students Association.Or you may email us at .Looking forward to your participation!Students AssociationMemorandum各部门之间传递信息、提醒和督促对方做某事的一种文书。To:收文人From:发文人Date:日期Subject:事

15、由,内容只需要用名词或动名词等少数几个词做简略陈述Message:正文,直入主题，列出最重要的信息或结论。Memo“三步走”：写明收文人、发文人、日期和事由说明具体事情及原因补充细节YouaretheorganizerofaspringexcursionactivityinthesuburbsofBeijingthisweekend.Writeamemotoremindthestudentsofyourdepartmentaboutthefollowingitems:theplacetovisit,thetimeandplacetomeet,andpreparationfortheactivi

16、ty.MemoTo:AllstudentsoftheEnglishDepartmentFrom:ClassMonitor,LiMingDate:April15,2007Subject:SpringExcursionAsspringarrivesandtheweatherturnstobemoreagreeable,thedepartmenthasdecidedtoorganizeaspringexcursioninsuburbanHuairouDistrict,whichisnotfarawayfromthecityofBeijing,thisSunday,April20th.Activiti

17、esincludemountain-climbingandapicnic.AllstudentsoftheEnglishDepartmentareencouragedtoparticipate.Weremindyouofthenecessityofbringingsomefoodandwater,aswellaswearingcomfortableshoes.Memowewillmeetatthewestgateoftheuniversityat9a.m.,Sunday;abushasbeenarranged.Pleasebepunctualsothatwehaveenoughtimetoen

18、joythebeautifulnature.备忘录送：各位校领导送：各位校领导自：校学生会自：校学生会日期：日期：09/05/20主题：关于开展英语活动月的计划书主题：关于开展英语活动月的计划书内容：内容：1.校学生会拟开展英语主题活动月，时间：校学生会拟开展英语主题活动月，时间：2007年年6月月2.主要活动介绍，包括英语朗读、演讲、辩论、主要活动介绍，包括英语朗读、演讲、辩论、歌曲比赛及英语话剧等歌曲比赛及英语话剧等3.请校领导予以支持请校领导予以支持Memo for the Month of English ProgramTo:TheManagementoftheUniversityFr

19、om:TheStudentUnionDate:May20,2007Subject:RegardingtheMonthofEnglishProgramTheStudentUnionplanstoholdaMonthofEnglishProgram.TheprograminvolvesaseriesofEnglish-relatedactivities,aimingatimprovingthestudentsEnglishskillsandpromotingthestudentsinterestsinlearningEnglish.Theprogramisscheduledtoofficially

20、startonJune1andlaststhewholemonth.Thefollowingarethedetailsoftheprogramforyourreference:1.EnglishReadingContest(scheduledfromJune1toJune7)2.EnglishSpeechContest(ScheduledfromJune8toJune15)3.EnglishDebateContest(ScheduledfromJune16toJune21)4.EnglishSingingContest(scheduledfromJune22toJune30)5.English

21、PlayShow(scheduledfromJune1toJune30)Please find the attached documents forillustrateddescriptionoftheactivities.We look forward to your kind report,whichwillbeverymuchevaluatedandwilldefinitelyensurethesuccessoftheProgram.Thanksinadvanceforyourkindsupport.TheStudentUnion便条(Notes)便条是一种简单的书信。虽然内容简单，便条

22、是一种简单的书信。虽然内容简单，但却有其独特的风格。但却有其独特的风格。主要目的是为了尽快地把最新的信息、通知、要求或者活动把最新的信息、通知、要求或者活动的时间、地点的时间、地点转告给对方。常常见的便条有见的便条有欠条、收条、留言和请假条等。欠条、收条、留言和请假条等。语体尽量通俗语体尽量通俗口语口语化，简单扼要，直截了化，简单扼要，直截了当，无需使用客套语言。当，无需使用客套语言。便条虽简单，但务必中心突出，更要注明便条虽简单，但务必中心突出，更要注明活动的时间及地点。活动的时间及地点。格式格式多数便条的书写格式包括以下几个部分：日期（Date）：日期写在右上角。称呼（Salutation

23、）：称呼可以正式（如DearMr.White）,也可以随便些（如DearPeter）。正文（Text）：正文写明要留言的内容，但语言要简单扼要，通俗口语化，把事情说清楚就可以署名（Signature）：署名部分写上留条人的姓名，写在右下角。如果是很熟悉的人，只要写上名就可以了，如John，Kate等，也可以写上全名，如JohnSmith请假条请假条：往往指由于生病或特殊情况不能亲自：往往指由于生病或特殊情况不能亲自当面请假，用假条的形式告假。所以，请假条当面请假，用假条的形式告假。所以，请假条大多是病假条。可以自写，也可请他人代写。大多是病假条。可以自写，也可请他人代写。写假条最重要的是说明原

24、因和请假的期限。请写假条最重要的是说明原因和请假的期限。请假条应写明收条人的姓名。正文中，开头应清假条应写明收条人的姓名。正文中，开头应清楚地写明请假的原因、时间、并为请假可能引楚地写明请假的原因、时间、并为请假可能引起的不便表示歉意。最后表达你对对方准予请起的不便表示歉意。最后表达你对对方准予请假的愿望。假的愿望。请假条可分为病假条（请假条可分为病假条（Asking for Sick Leave）和事假条（）和事假条（Asking for Business Leave）。）。Asking for LeaveDateAddresseesnameThereasonofaskingforleave

25、,thetimeperiodApologyandexpectationAskingforSickLeaveAskingforBusinessLeaveSample 1 Jan.10thDear Ms.Jiang,I am terribly sorry that I shall be unable to attend this morning two periods of English Class due to a bad cold and high fever.Enclosed is a certificate from the doctor who said I must stay in

26、bed for a few days.I will go back to school as soon as I recover.Yours respectfully,Tian YeSample2March1stDearMrs.Smith,Owingtoabadheadache,Ishouldbeunabletoattendclassestoday.Iencloseamedicalcertificatefromthedoctorandaskforasickleaveoftwodays.Hopingyouwillexcusemynon-attendance.Yoursrespectfully,L

27、iMingSample3Dec.1stDearDirector,Ibegtoapplyforoneweeksleaveofabsencefromthe1stto7thinstant,bothdaysinclusive,inordertoreturnhometoseemygrandfather,whoisnowseriouslyill.Tosupportmyapplication,Iherewithsubmitthetelegramreceivedfrommyfatherlastnight.Respectfully,LiMingStructuresI am awfully sorry that

28、I cannot.Please excuse my absence from.I beg to apply for a weeks leave from.to.Owing to a bad cold/fever/cough/headache,I shall be unable to attend.Please excuse my absence from.Because of.I should very much like to have a leave of.On account of an attack of the flu,I want to ask for leave tomorrow

29、.I shall be much obliged if I can get your permission.(.(能够得能够得到您的批准，我将不胜感激。到您的批准，我将不胜感激。)I hope my request will be given due consideration.（请求您请求您考虑我的要求。）考虑我的要求。）To support my application,I submit/enclose the doctors certificate.（提交（提交/附上医生的证明，以支持附上医生的证明，以支持我的申请。）我的申请。）I will resume my study/work i

30、f I feel better.（如果（如果感觉好些，我将恢复学习感觉好些，我将恢复学习/工作。）工作。）I trust my absence will not cause you any serious inconvenience.(望我的缺席不会给你带来太望我的缺席不会给你带来太大的不便。大的不便。)Please favor me with an early reply.（敬请早复。）（敬请早复。）Hoping that the matter will be dealt with as soon as possible.（希望能及早处理此事。）（希望能及早处理此事。）Please give

31、 an extension of leaving for three days.（请准予续假三天为盼。）（请准予续假三天为盼。）练习练习1.田野因为感冒发烧今天上午的英语课不能参加，请以他的名义给英语王老师写一张请假条，并附上医生的证明。2.你明天要参加大学生英语演讲比赛决赛，因此不能参加明天举办的校运动会，给你的班主任老师写一张请假条。Sample 1 March 3rd Dear Mr.Wang,Owing to a bad fever,I shall be unable to attend the English class this morning.I shall be much ob

32、liged if I can get your permission.Enclosed is the doctors certificate.Yours,respectfully,Tian YeSample 2 May 6th Dear Mr.Zhang,I am awfully sorry that I could not attend the Sporting Meet tomorrow due to the College English Speaking Final Contest which will be held on the same day.Please excuse my

33、absence.Yours,respectfully,Li MingMessage Note在日常交往中，没有见到对方，而又有话需要告诉对方，或有事情需要委托对方办理，只能留下数言转达情况或请求联系，这便是留言条。留言条除注明留言日期之外还应写明留言具体时间。留言涉及的方面很多，包括约会，通知，留言涉及的方面很多，包括约会，通知，请求等任何可用便条留下的口信。请求等任何可用便条留下的口信。Sample 9：00 a.m.Sep.17thLee,I arrived in Shanghai this morning by plane.I am staying at Room 1212,Jin Ji

34、ang Hotel.Please come over and have a chat.Jim练习：练习：1.你有两张音乐会的票，当你去朋友你有两张音乐会的票，当你去朋友Alice的寝室时，她碰巧不在。请给的寝室时，她碰巧不在。请给Alice 写一写一张留言条，约她晚上张留言条，约她晚上6点在音乐厅门口见点在音乐厅门口见面。面。2.你妈妈来学校看望你，你今晚要住在妈你妈妈来学校看望你，你今晚要住在妈妈预订的酒店，明天上午不能去上英语课。妈预订的酒店，明天上午不能去上英语课。请你写一张留言条给你的室友请你写一张留言条给你的室友Lin，并请他，并请他帮你交英语作业。帮你交英语作业。Sample 1

35、3:00 p.m.SaturdayDear Alice,I have two tickets of tonights concert.Im sure you love to go.I will meet you at 6:00 p.m.at the entrance to the concert.Please do call me if there is any change.AnnieSample 2 15:00 Jan.5thLin,I wont be in our dormitory tonight because my mother has come here to see me an

36、d I plan to stay in the hotel nearby.Besides I have asked our teacher for a days leave.Would you do me a favor by handing in my English assignment to the teacher?It is on my desk.Thanks.Lin Ming借条（借条（Notes/Forms of I.O.U.）借条通常是指我们借用款项或物品时写的条据。借条通常是指我们借用款项或物品时写的条据。在书写上，借条的时间应该较为具体，应包括在书写上，借条的时间应该较为具体

37、，应包括年、月、日。称呼一般会写年、月、日。称呼一般会写 To（物品或款（物品或款项的主人），如项的主人），如To Computer Department 或或 To Mr.Zhang Lin 等。等。正文中的关键信息，如正文中的关键信息，如向谁、借了什么东西、数量多少、归还期限等，向谁、借了什么东西、数量多少、归还期限等，也应该具体明确。语言要简明扼要。署名部分也应该具体明确。语言要简明扼要。署名部分应署借款或借物人的全名，如果是公事，可以应署借款或借物人的全名，如果是公事，可以加注借款或借物人所在单位。加注借款或借物人所在单位。借款性质一般分为定期和不定期偿还两种。借款性质一般分为定期和不

38、定期偿还两种。没有偿还日期的借条书写较为简单。在抬头下一行写明没有偿还日期的借条书写较为简单。在抬头下一行写明借款的数量，开头写上借款的数量，开头写上I.O.U.就可以了（就可以了（I.O.U.也可以也可以写作写作IOU，是，是I owe you 的缩写，相当于中文的的缩写，相当于中文的“今借今借到到”）。写明定期偿还的借条（）。写明定期偿还的借条（Promissory Note）文）文中可以不写中可以不写I.O.U.，但要写清楚偿还日期，末尾即款项，但要写清楚偿还日期，末尾即款项后面往往加上后面往往加上“for value received”,意思是意思是“.整整”，这样写表示慎重。如果想要

39、说明借款用途，可在钱，这样写表示慎重。如果想要说明借款用途，可在钱物后面加上物后面加上“for”。sample 1June 23,2008 To Computer Department，Borrowed from the Computer Department a computer.Peter Young【例例2】May 3,2007To Mr.Chang Yuan,I.O.U.eight hundred Yuan(RMB)for value received for buying a color TV.Jones Wang【例例3】Oct.13,2008To the Finance Sect

40、ion of the College,I.O.U.ten thousand Yuan(RMB)to be paid back within one year from this date twelve thousand Yuan(RMB)for value received.Henry White Foreign Languages Department常用句型常用句型IOU$200 for value received for buying(今借到今借到200元人民币整，用以买元人民币整，用以买.)IOU 500 Yuan to be paid back within 6 monthsBor

41、rowed from.a Chinese dictionary.I.O.U.one thousand US dollars,to be paid within one year from this date with annual interest rate of 10%.（今借到（今借到1000美元，即日美元，即日起一年内还清，年利率为起一年内还清，年利率为10%。）。）Borrowed from the following things.练习练习1.李明2009年1月1日向WilliamSmith先生借1000美元，借期从即日起一年，年利率为10%。请以李明的名义写一张借条。2.2008年

42、12月2日，你向外语系资料室借一本原版书JaneEyre，上英语课备用，请写一张借条。Sample 1 Jan.1st,2009To Mr.William Smith,I.O.U 1,000 dollars,to be paid within one year from this date with annual interest rate of 10%.Li MingSample 2 Dec.2nd,2008Borrowed an original edition of Jane Eyre from Reference Room of Foreign Language Department

43、for references of English class.Li Ming收条收条（Receipt）收条是指接受款项或物品时所写的条据。收条是指接受款项或物品时所写的条据。收条的写法和借条大致相同。收条的日期也收条的写法和借条大致相同。收条的日期也应该具体到年、月、日，应该具体到年、月、日，但收条不必写称呼，但收条不必写称呼，可直接写明收到的具体内容。收条常以可直接写明收到的具体内容。收条常以“Received from.”或或“Received of.”开开头，相当于中文头，相当于中文“今收到今收到.”，信息应该具信息应该具体准确体准确.如果是公事，署名部分也可以写明收如果是公事，署名部

44、分也可以写明收款或收物人所在单位。款或收物人所在单位。Sample 1 Oct.12,2008 Received from Miss Helen White one thousand dollars for tuition.Robin Taylor Finance Section Sample 2 Sep.13,2008 Received from Foreign Language Bookstore two English-Chinese Dictionaries.Bill Jones常用句型常用句型Received from.a Chinese dictionary.Received fr

45、om Peter Johnson$106,000 in full payment of the loan lent to him on 3rd Jan,2008,plus interest.（今收到（今收到Peter Johnson2008年年1月月3日借款的全额日借款的全额加息还款共计加息还款共计106,000元。）元。）Received of Professor Wang Ming$4000 for 练习练习1.写一张收条：写一张收条：2009.1月月1日收到外语系日收到外语系张华教授张华教授200元外文书籍运费。元外文书籍运费。2.你是外语系资料室的管理员，你是外语系资料室的管理员，20

46、08年年12月月12日你收到日你收到Wilbur Jones还回来的牛还回来的牛津英汉词典津英汉词典5本，请写一张收条。本，请写一张收条。Sample 1Jan.1st,2009ReceivedfromProfessorZhangHuaofForeignLanguageDepartmentRMB200forshippingchargeforforeignbooks.LiMingSample 2Dec.12,2008ReceivedfromWilburJones5OxfordEnglish-ChineseDictionaries.ZhangLiLibrarianofReferenceRoomle

47、tters格式信头(Heading)：寄信人的地址和日期。信内地址(InsideAddress)：收信人地址。称呼(Salutation)正文(Body)结束语(Complimentaryclose)签名(Signature)附言(postscript)附件(Enclosure)：位于左下角，缩写为Enc.。通常包含毕业证书和学位证书复印件、个人简历、技术资格证书和奖励证书等的复印件。LetterofApologyTomakeupmyfault,canyoutellmeyourmostaccessibleaddresssothatIcanmailittoyouassoonaspossible?

48、IwillalsosendyousomeBeijingsnackasatokenofmyapology.ThankyouagainforyourhospitalitywhenIwasinCanada.BestRegard,LiMingLetterofThanks“三步走”：表达感谢之情并说明原因提及自己曾受到对方的帮助再次感谢并表达回报愿望YouhavejustcomebackfromastudentexchangeprogramintheU.S.WritealettertoyourhostfamilyinNewYorktoexpressyourgratitudefortheirhospita

49、lity,describethehelptheygaveyou,offertorepaytheirhelpandinvitethemtovisityou.LetterofComplaint（）“三步走”：说明投诉问题描述具体情况期待解决方案Youboughtadigitalcamerainastorelastweek,andyouhavefoundthatthereissomethingwrongwithit.Writealettertothestoremanagertoexplaintheproblem,expressyourcomplaintsandsuggestasolution.Let

50、terofComplaint（）DearManager,IventuretowritetocomplainaboutthequalityofthedigitalcameraIboughtlastFridayatyourstore.Duringthefivedaysthecamerahasbeeninmypossession,problemshaveemergedoneafteranother.Foronething,thescreenisalwaysblack,makingthecameranodifferentfromatraditionalone.Foranother,thebattery