[行政公文]英文实用公文写作5.ppt

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1、2023/3/231Application for Academic Exchange2023/3/232 Sometimes as you would like to participate in an international conference,a university academic program or join an association,you will need to write an application letter.This may be the first impression that a conference,a university or an asso

2、ciation will have of you,which gives you an opportunity to make them aware that you are extremely worth of admission.2023/3/233To meet your needs,it is important that you personally write your application,highlighting unambiguously your aspirations,academic interest,current and/or recent research wo

3、rk,publications,and accomplishments.2023/3/234 An effective application letter will grab their attention and differentiate you from many other applicants competing for the same purpose,and consequently increase your chances of being accepted.2023/3/235Format of application for academic exchangeA bri

4、ef self-introduction,purpose of the letter/reasons for your choiceYour academic area(s)/interest,research workOther related qualifications/skillsRequesting information,financial supportContact informationComplimentary closeSignature2023/3/236Sample 1Application Letter for a Working Group2023/3/237(y

5、our address)January 22,2002Dr.Melba RipleyThe School of ArchitectureUniversity of Louisiana11 Webber HallBaton Rouge,LA 708142023/3/238 Dear Dr.Riply,I am a researcher at School of Materials Engineering,Purdue University.I have devoted nearly five years to the study of how inexpensive housing can be

6、 made of native materials in Third World countries;I was intrigued by the recent accomplishments of you and your students in designing and providing“instant housing to victims of the recent hurricane in Central America.Therefore,I wish to learn about construction techniques of developing new structu

7、res in your working group for six months,preferably during April through September.2023/3/239 During the past three years,I have been an assistant to Dr.Graham Benson who has shared the rostrum with you at many academic and global conferences on housing.Together we,along with a group of students,hav

8、e spent the past two summers showing people in South Central Africa how to mix a specially prepared binder(黏合剂黏合剂)developed by our research lab with local materials to make durable homes in a matter of days.I would truly like to have the opportunity to do research work in your group so as to learn s

9、tate-of-the-art(最先进的最先进的,最高级的最高级的)technology in housing-building materials.2023/3/2310 I would greatly appreciate it if you could send me more information about application at your earliest convenience.Sincerely yours,Thomas Lamb2023/3/2311Sample 2Application Letter for a Graduate Program2023/3/2312

10、Department of PhysicsNanjing University22 Hankou Road,Nanjing 210093P.R.ChinaNovember 3,2006Mrs.Elizabeth WilliamsGraduate Admissions Office University OfficesWellington SquareOxford,OX1 2JDUK2023/3/2313 Dear Mrs.Elizabeth Williams,I am a student in the Department of Physics,expecting to graduate wi

11、th a bachelors degree in July next year.I am very much interested in pursuing a masters degree in Particle Physics at the Particle Physics Department of Oxford University.2023/3/2314 From my review of graduate programs and discussion with my professors,I find that Oxford University has the largest p

12、article physics group in the UK,with a large academic and support staff.I intend to enter in the autumn of 2007.2023/3/2315 In my undergraduate years,I have worked hard.As you can see from my curriculum vitae,my GPA(各科总平均成绩各科总平均成绩,学生的在学生的在校成绩校成绩)in major courses is 3.8/4.0 and I have remained top 5%

13、of about 100 students.2023/3/2316 I have also worked with Dr.Liu Wei and Professor Luo Lei on research topics like the applied physics at the enterprise level.Because of my excellence in study and research,I have been awarded scholarships three times.In addition,I am well-prepared linguistically to

14、further my studies in the UK.My IELTS is 7.5 and my GRE(Graduate Record Examination 美国研究生入学考试美国研究生入学考试)is 1300.2023/3/2317 I would be grateful if you would send me the application forms for admission and financial support at your earliest convenience.Thank you for your consideration.I look forward t

15、o hearing from you soon.Sincerely yours,Lin Pengpeng2023/3/2318Sample 3Application Letter for Attending a Conference 2023/3/2319 (Your address)March 15,2007 Dear Dr.Nelson,I am a Ph.D.candidate in school of Environmental Science and Engineering of Shandong University,P.R.China.2023/3/2320 I have hea

16、rd from Prof.Wang Dongliang that the International Conference on cities and conservation will be held in the University of California,September 1-5,2007.I am writing to you about the possibility of attending the forthcoming conference.2023/3/2321 I am currently doing research in Prof.Wangs working g

17、roup on water pollution prevention technology and water reuse,the area that I have always been interested in.I believe that attending such a conference will provide me with a very good opportunity to exchange ideas and expertise with attendees from different parts of the world and,more importantly,t

18、o learn from them.2023/3/2322 I would be grateful if you could send me more information about application form and financial support.I look forward to your early reply.Sincerely yours,Wei Lin2023/3/2323Learning Aids2023/3/2324Tips for writing an application letter for academic exchangeVisit the webs

19、ites of conferences/associations/societies before writing the application letter.Refer to previous correspondence,if any.2023/3/2325Express your wish to attend the conference,to do research on something or to work in the laboratory as a researcher,a visiting scholar,etc.Briefly introduce your previo

20、us research experience,ongoing research or your center,institute,or laboratory.Provide your academic qualifications and publications.2023/3/2326Useful expressions and Sentence Patterns2023/3/23271 Openings I am a researcher at the Experimental Center of Medical Molecular Biology in Shandong Universi

21、ty.Prof.Li Lin recommended that I get in touch with you about membership in your working group.2023/3/2328 I have learned from Prof.Melba Ripley of University of Louisiana that you are the Secretary of the Translators Association.In this connection,I would like to know whether I am eligible for memb

22、ership in your association.2023/3/2329 I am a Ph.D.candidate at school of Materials Engineering of Purdue University.I am very delighted to learn from my friend William Wade,Associate Director of the Center for Asian and Pacific Studies,That you would like to have visiting scholars for the 2007-2021

23、 academic year.2023/3/2330Prof.Li Lin of Jiaotong University,P.R.China,who was a visiting scholar in your Department of Business Studies 2003-2004,advised me of the outstanding MBA program in your university.I learned from your website that the conference will be held in Beijing next March.2023/3/23

24、312 PurposeI am writing to you to apply for admittance to your university as a visiting scholar.I am writing to you about the possibility of attending the forthcoming conference.2023/3/2332I wish to learn about construction techniques of developing new structures in your working group for six months

25、,preferably during April through September.I wish to attend the American Translators Association 48th annual Conference to be held for October 31 to November 3,2007,in San Francisco,California.2023/3/2333I am writing to inquire about applying for membership in your Center for Economic Research.I am

26、deeply interested in your Ph.D.program in information and electrical engineering at your graduate school,and plan to apply for admission for the fall of 2007.2023/3/23343 Research interests/areas My own work combines research,primarily in contemporary British drama,with the dramaturgical development

27、 of new plays.I also have an ongoing interest in contemporary American drama,which makes me actively involved as a dramaturge with new play development.2023/3/2335My research is concerned primarily with the origin of barriers to gene exchange,especially the evolutionary genetics of reproductive isol

28、ation.2023/3/2336My research interests include moral,pedagogical(教学法的教学法的)and cultural writings,extending through three ideological traditions in English and American literature,imaginative writing and professional writing.My current focus is the referential relationship between language and writing

29、.2023/3/23374 Research workCurrently I am involved in a long-term program entitled WTO and Economic Positions of the Developing Countries.I have been undertaking research on biomedical signal processing for two year.2023/3/2338In my work I have focused especially on optoelectronic materials.I have b

30、een carrying on this work since I started my Ph.D.program.I have been engaged in the energy conservation project for more than two years.2023/3/2339I am a researcher at school of Materials Engineering of Purdue University.I have devoted nearly five years to the study of how inexpensive housing can b

31、e made of native materials in Third world countries.I am a biomedical engineer with five years of experience in designing nonintrusive methods for diagnosing a variety of medical conditions.2023/3/23405 Expectation of academic exchangeI believe that attending such a conference will provide me with a

32、 very good opportunity to exchange ideas and expertise with attendees from different parts of the world and,more importantly,to learn from them.2023/3/2341 I hope it will be possible for me to take such courses as materials science and to work in your laboratory during my visit to your university.I

33、believe that with your help I will make progress in my specialty.2023/3/2342 We are enthusiastic about continuing our exchange agreement with your laboratory,and finalizing in the near future the details of the next five-year plan between our two laboratories.Attending the conference will broaden my

34、 horizons.2023/3/23436 Desired/Intended time of entry I wish to participate in your working group for six months,preferably during April through September.I intend to enter in the fall of 2007.My desired time of entrance is fall 2021.2023/3/23447 Financial supportOur institute will provide me with a

35、ll traveling and living expenses.2023/3/2345If possible,I wish to obtain a scholarship so that I may support my self and obtain some teaching experience while pursuing graduate studies.I have sufficient financial resources to cover my educational expenses,so I shall not seek financial support in any

36、 form from your institute.2023/3/23468 Requesting information/materials I would appreciate it if you could send me the application forms for admission and financial aid/support.I would be grateful if you could send me any further information pertinent(相关的相关的)to the forthcoming conference.2023/3/2347

37、I would be very much obliged if you could send me the application forms and details concerning financial aid.Would you be so kind to furnish me with some related information?2023/3/2348I would be grateful if you would forward me necessary materials and relevant information about the research project

38、 at your earliest convenience.2023/3/23499 Supplying informationIf you need any additional information,please do not hesitate to contact me.If further materials are required,I am willing to forward them to you.2023/3/235010 Enclosure(s)Enclosed pleased find a copy of my curriculum vitae/resume,a pho

39、to of my academic degree certificate,and two photographs.I am enclosing my curriculum vitae,together with my photographs.2023/3/2351You will find enclosed a photocopy of my ID card,a photograph of my university diploma,and a photocopy of my technical qualification certificate.Please refer to my encl

40、osed CV for details.2023/3/2352Homework Suppose you are thinking about attending Michigan State University in the US.Read the following information and write an application letter to the Office of Admissions.2023/3/2353 Michigan State University is one of the worlds leading research universities wit

41、h a 150-year legacy of achievement.Students from every state in the nation and more than 125 countries worldwide truly appreciate the opportunities that can only be found on the Michigan State University campus.Michigan State University offers masters and doctoral programs at the graduate level:arts

42、 and music,accounting,law,languages,management,education,engineering,nursing,social science,natural science,civil and environmental engineering,computer science,etc.2023/3/2354Contact information:Office of AdmissionsMichigan State University250 Hannah Administration BuildingEast Lansing,Michigan 48824-0590Telephone:(517)353-1647Email: