某咨询财务管理最佳实践管理报告fusw.pptx

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1、e#Feb 2004Finance Function ExcellenceManagement Reporting Process!#PAGE 2Finance Function ExcellenceManagement Reporting ProcessThis pack has been written to provide guidance on current thinking of World Class Process design.The pack should be used as a reference document which can be discussed inte

2、rnally or with clients.It should not be distributed to clients as this document is the Finance Function Excellence teams current view of leading practice.The material contained within can however be discussed with clients and should be used as a starting point for developing World Class Processes.Th

3、e processes are generic and have been developed at a high level so that they can be applied to different client situations.For more information please contact one of the following:-James M0207 951 0045Louise S0207 951 7391!#PAGE 3Finance Function ExcellenceKey ProcessObjectivesOrganisationRolesProce

4、ssesKey ControlsKPIsTechnologyManagement Reporting ProcessTo provide the right information at the right timeTo provide accurate informationTo ensure that the needs of the business are metTo align reporting with business strategyTo provide the business with management information that supports decisi

5、on makingCentralised production of management accountsEconomies of scaleReview and analysis performed by business specialistsReport preparationVariance analysisFinancial analysisStandard control reportsAuthorisation of manual journalsAutomatic recs of AR&AP to GLStandard reportingNo.of days to prepa

6、re management reportsNo.of FTEs involved in reporting processNo.of adjustments madeSingle core finance/reporting systemUse of balances scorecardsAutomated consolidationSlice and dice facility in reportingData preparationDetailed analysisReview of reports!#PAGE 4Finance Function ExcellenceManagement

7、Reporting-TrendsFromToHistoric looking thick management accounting packSeparate reporting systemsUse of spreadsheetsManual reconciliationsFinance measuresOne page scorecards Integrated systems and shared dataData warehousesAutomated reconciliationsOperational and finance measures!#PAGE 5Finance Func

8、tion ExcellenceProcess Mapping Guidance NotesOverviewThis is used to provide a graphical representation at various levels of detail of the key processes and activities being reviewed.Processes are generally divided into four components:process,sub-process,activity and step.Process flow charts can be

9、 drawn to any of these levels to document current as is processes and to represent future to be processes.The objectives of process mapping are to:Understand and make visible what happens now-what activities take place and how they are linked together Provide a common language for understanding the

10、processes in question Assess the flow of activity independently of organisation and internal politics Highlight cost and performance issues in generating the output Provide the base data for redesigning processes Act as a common tool for both understanding the current state and the to-be.Detailed gu

11、idance on constructing a process map is included in the appendix to this document.!#PAGE 6Finance Function ExcellenceManagement Reporting-Process KeyThe diagram below provides a key to the process diagrams contained in this document.Process/activityControls(i.e.ProceduresStandardsRequirements for re

12、work)Output(i.e.InformationMaterial)Resources(i.e.PeopleFunctionsIT systemsMachines)Input(i.e.InformationMaterial)!#PAGE 7Finance Function ExcellenceManagement Reporting Process-StakeholdersBills,logging information customer informationAdhoc invoices&standing dataReportsGLPostingsGeneral LedgerGener

13、al LedgerBusinessBusinessBankBankManual InvoicesManual InvoicesBilling SystemsBilling SystemsStatementsARARAlso electronic AP/AR data from bank for auto cash managementFinanceFinanceAuditorsAuditorsAPAPBoardBoardReportsReceipts dataPayments dataReportsRaw data analysisReportsRaw data analysis!#PAGE

14、8Finance Function ExcellenceManagement Reporting -Level 1MR 1.1 Report preparation Import data Run report Initial review Process adjustments Add commentaryMR1.2 Variance analysis Issue report Perform variance analysisMR1.3 Financial analysis Perform detailed analysis Add commentary Use financial inf

15、ormationActivitiesBooks closed and consolidatedManagement reporting systemManagement reporting staffValidation control on uploadStandard reportsAnalytical reviewAR StaffAR SystemSystem controlsReport PreparationMR 1.1Variance analysisMR 1.2Financial analysisMR 1.3ReportReportManagement reporting sys

16、temManagement reporting staffE-mailsFinalised management report!#PAGE 9Finance Function ExcellenceManagement Reporting-Level 2-MR1.1 Report PreparationMR1.11 Import dataMR1.12 Run reportMR1.13 Initial reviewSub Processes/NotesImport data into management reporting systemRun initial management reportP

17、erform initial analysis of report contentIdentify adjustmentsUpload dataMR 1.11Run reportMR 1.12Perform initial reviewMR 1.13Process adjustmentsMR 1.14Add commentaryMR 1.15MR1.14 Process adjustmentsPrepare adjustmentsProcess adjustmentsMR1.15 Add commentaryAdd commentary to reportAP/AR/Bank dataSale

18、s ledgerPurchase ledgerManagement reporting systemManagement reporting staff!#PAGE 10Finance Function ExcellenceManagement Reporting-Level 2-MR1.2 Variance AnalysisReportList of stakeholdersManagement reporting systemManagement reporting staffBusinessFinanceManagement reporting staffMR1.21MR1.22 Per

19、form analysisSub Processes/NotesIssue report to key stakeholdersReview reportIdentify errorsIssue reportMR 1.21Perform analysisMR 1.22ReportVariance analysis!#PAGE 11Finance Function ExcellenceManagement reporting-Level 2-MR1.3 Financial AnalysisMR1.31 Perform detailed analysisMR1.32 Add commentaryS

20、ub Processes/NotesxxxxxxxPerform detailed analysisMR 1.31Add commentaryMR 1.32Use financial informationAR 1.32MR1.33 Use Financial informationxxxxFinance staff!#PAGE 12Finance Function ExcellenceManagement Reporting Process SummaryProcess FeaturesStandardised and documented close processSoft closeFi

21、nancial information which the business has requestedDetailed analysis by business specialistsReports preparationVariance AnalysisFinance AnalysisSystem FeaturesIntegrated systems that extend across all business unitsCommon chart of accountsCommon financial languageConsolidation systemWeb based repor

22、tsDrill down functionality on reportsReports centred on key performance indicatorsInitial variance analysis and commentaryStandard reportsFlexible systems!#PAGE 13Finance Function ExcellenceManagement Reporting KPIs,Benchmarks&Critical Success FactorsNo.of days to prepare management reportsNo.of FTE

23、s involved in reporting processPercentage of time spent preparing/reviewing reportsNo.of adjustments madeFrequency of review of key performance measuresFrequency of change of key performance measuresA summary of the key business requirements,which must be met to achieve the objectives.Integrated sys

24、temsClear understanding of management information requirementsFlexible reporting systemClear division of responsibilitiesAccuracy of underlying dataAgreed timetableKey Performance IndicatorsCritical Success FactorsPlease contact James Meader-ext 10045Benchmarks!#PAGE 14Finance Function ExcellenceMan

25、agement Reporting Financial Analysis!#PAGE 15Finance Function ExcellenceManagement Reporting Case StudiesTo be discussed!#PAGE 16Finance Function ExcellenceProcess MappingAppendix!#PAGE 17Finance Function ExcellenceProcess Mapping Guidance NotesThe steps for constructing a process map are as follows

26、:Step1:Define the process as a single box with a verb object description,e.g.order to cash and then decompose to the next level,gathering information through interviews,holding workshops or reviewing existing material.Step 2:Decompose process into activities,ensuring the naming convention in the box

27、es follows the verb+noun convention,e.g.process sales orderStep 3:Link boxes with arrows to show logical flows,feedback loops etc.It is common for the as is process maps to be complex,with feedback lops and floating processes.These should be shown to allow a clear view of the process flow issues tha

28、t need to be resolved.Step 4:Identify and label all relevant inputs,controls,outputs and measures for each activity(see example below).Focus only on those elements,which are helpful in understanding the process flow.!#PAGE 18Finance Function ExcellenceProcess Mapping Guidance NotesStep 5:Continue to decompose as required,ensuring there is consistency in the level of detailStep 6:Focus on process flows i.e inputs,outputs and activities e.g.not organisational entities(ie.departments)Step 7:Incorporate feedback and error loopsStep 8:Validate the process with the users