大学英语应用写作之信件写作.ppt

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1、Letter WritingLetter Writing英语应用文写作英语应用文写作 Practical English WritingThe reasonable man adapts himself to the world;the unreasonable one persists in trying to adapt the world to himself.The Forms of English Letter WritingThe Forms of English Letter WritingPractical writings are the ones based on reco

2、gnized(公认的)or fixed layouts for application,reflecting objective things and expressing real ideas.Among them,letters are the most common ones.Types of writingInformalLetterFormalLetterHow many different kinds of letter are there?Differences?LetterformatThetoneofwritingThelanguageused6Various Letters

3、Various LettersLetters of InvitationLetters of ThanksLetters of ApologyLetters of CongratulationsLetters of Introduction/RecommendationLetters of Reservation/ConfirmationLetters of Inquiry/RequestLetters of Complain/ClaimLetters of Application Covering Letter/Curriculum Vitae (CV/Resume)invitationsa

4、cceptancesrefusalsformalinformalContents12The Forms of English Letter WritingEnvelop WritingRead and find out Howmanypartsarethereintheletter?书信的组成部分Parts of English LettersParts of English Letters1.The Heading 信头信头(写信人的地址和日期），位于右上角写信人的地址和日期），位于右上角2.The Inside Address（收信人姓名和地址），位于左上角，顶格（收信人姓名和地址），位于

5、左上角，顶格3.The Salutation（称呼），低于收信人地址两行，顶格（称呼），低于收信人地址两行，顶格4.The Body（正文）主体，要求简明扼要，开头和结尾更应简短（正文）主体，要求简明扼要，开头和结尾更应简短5.The Complimentary Close（结束语），逗（结束语），逗 号。号。Yours faithfully(truly,respectfully,sincerely,cordially,affectionately)6.The Signature（签名）低于结束语一两行，亲笔签名（签名）低于结束语一两行，亲笔签名7.Enclosure/Encl/Enc（附件）

6、如果信文内已说明有附件要寄，也要在信的左下（附件）如果信文内已说明有附件要寄，也要在信的左下角说明，以便收信人查阅角说明，以便收信人查阅.Encl:Doctors Certificate（附：医生证明一张）（附：医生证明一张）8.Postscript/P.S.（附言）补充遗漏，最好避免。署名下左边（附言）补充遗漏，最好避免。署名下左边 23 Linping Road Shanghai,China 200045 September 26th,2006Dr.Moss RobertsDirectorEast Asian Studies,New York University375 Broadway,

7、New York,NY 10003Dear Dr.Roberts，(Body)Yours sincerely,Li PingP.S.to enclose under cover/to enclose under separate cover.Enc.Resume and photoCC.Li Feng,DeanZhang Linping,Chair1)Heading(信头)Theletterheadusuallyincludestheessentialinformationaboutthewritername,address,etc.Thewritingoftheaddressshouldbe

8、stressedasitistotallydifferentfromChineseorder.Thenumberandthestreetshouldbeputatthebeginningwhilethecityandcountrybeputattheend.Forexample,中国广东省广州市天河街14号”shouldbe translated into“No.14 Tianhe Street,Guangzhou,GuangdongProvince,China”.这里须强调一下，国外地址写时应注意从小写到大，而不是中国人的习惯从大写到小。IllustrationDate（日期）Asforth

9、edate,itisusuallyputoneortwolinesundertheletterheadontherightforthepurposeoffilingorchecking.Simplewaysofwriting:March4,2006March4th,20064March,2006Avoidusing“3/4/06”or“2006.3.4”.日期的表达式最简单的主要有（英式）日期/月/年，及（美式）月/日期/年排列法，如2006年3月4日写为：March4,2006,OrMarch4th,2006。年不能简写，月不要缩写，日最好用基数词，日期放在信头的下一行并隔行2)Inside

10、Address(封内地址)Itwillbethesameasintheenvelope,whichshallbethenameandaddressofthereceiver.Butwhensomecompaniesusethenameoftheowneraspartofthecompanyname,“Messrs”willbeaddedbeforethename,forexample,“MessrsBob&MichaelTradingCo.”信内地址包括收信人的姓名和地址，一般写在信笺的左上方。格式分并列式和斜列式，但应与信头和书信个格式保持一致。其顺序是，收信人姓名、头衔、单名称、地址 此此

11、名名称称和和地地址址由由于于写写在在信信内内而而被被称称为为封封内内名名称称地地址址，目目的的是是为为了了确确保保信信封封与与信信件件的的一一致致性性以以免免装装错错信信封封寄寄错错信信。封封内内名名称称地地址址的的写写法法与与信信头头写写法法一致。一致。此内容放在日期之下，此内容放在日期之下，齐齐左左边边。如。如 xxx,China National Chemical Imp.&Exp.Corp.,Nanning Branch,65#Qixing road,Nanning,Guangxi,China.姓名的写法姓名的写法：1）写给认识的男性，用Mr.加上姓名，如 Mr.John Smith2

12、)对认识的男性，可用头衔或职称代替Mr.表示尊重，如：Doctor John Smith,Professor Joyce Gwillian3)对认识的男性，可以同时写上职称甚至工作单位，如：Mr.John Smith,manager Camera Shop4)对数位男性，可用Messrs.,如：Messrs.Thomas Wood and John Smith5)写给不知姓名的人，可写其职务或所在机构，如：The manager Oriented Bank To whom it may Concern6)写给未婚女性，用Miss,接姓名；给已婚女性，用Mrs.；给不知婚姻状况的女 性，用Ms.

13、3)Salutation(称谓)SalutationinbusinessletterisdifferentfromthatinChineseorordinaryEnglishletters.“Dear”isusedtoexpressrespecthere,forexample,“DearMr.Peng”.Sometimestheletterisnotaddressedtoaspecificperson,then“Dearsir(s)”,“Gentleman(men)”areused.Thispartisplacedontheleftundertheinsidenameandaddress.称谓

14、放在封内名称地址之下，齐左边。4)Body(正文)Body is the part the writer expresses his idea or requirements.Usually,it is divided into three parts:opening,body and closing.Opening is to give the reason of writing;body is to specify his requirements and wishes while closing is to express thanks or hope.The contents of b

15、ody will vary with the specific step of business.There are two main kinds of layout here:indented one with the first line of each paragraph indented and blocked one with all lines on the left.正文的内容一般都包括开头、正文、结束三部分。正文内容会根据具体的交易环节而有所改变。正文格式根据信件格式不同有区别，齐头式下正文全部齐左边，缩进式下正文每一段首行往里缩进。5)ComplimentaryClose(结

16、尾敬语结尾敬语)Therearemanywaysofcomplementaryclosetoshowrespect.Itcarriesnospecificmeanings.Usuallywekeeptheminpacewiththesalutation.Whenthesalutationis“Dearsir(s)”,complimentaryclosewillbe“yoursfaithfully,yourssincerely”;whensalutationuses“Gentleman(men)”,complimentaryclosewillbe“yourstruly,trulyyours”,e

17、tc.此内容根据信件格式不同位置有区别，齐头式下结束语放在左边，缩进式下结束语放在右边。6)Signature(签名)It is usually printed and written on a letter,the place of which will depend on the layout of the letter.We put signature under the complimentaryclose with title under it.If the writer represents certain institute,the name of the institute w

18、ill be printed above the signature,for example:Yours truly,Yours faithfully,(signature)MITSUBISHI CORPORATION (Miss)Lucy Steinbeck (signature)Thomas C.Sutton General Manager,Sales Department签名紧跟在结束语之下，手写表示尊敬，所以有时信函是打印的，也要在打印签名之下手签。签名根据信件格式不同位置有区别，齐头式下签名放在左边，缩进式下签名放在右边。7)Enclosure(附件)Sometimes catalo

19、gue,pricelist,order,copies of fax or other relative documents will be enclosed in the letter,then under the signature a line on the left will be added to remind the receiver,for example：enclosure:3 copies encl.as stated一般放在签名之下，不论信件格式如何，均齐左边。8)CarbonCopy(抄送)Itistoshowtheletterhasbeensenttosomeoneinc

20、hargeofthis,forexample“c.c.Manager”.Itisplacedundertheenclosureontheleft.不论信件格式如何，齐左边。ENGLISH LETTER WRITINGf Forms of English letters（英文（英文书书信的格式）信的格式）1.Block Form（并列式（并列式/封闭式封闭式/齐头式）要求信头、收齐头式）要求信头、收信人地址、称谓和正文（包括每段起行）均上下对齐。信人地址、称谓和正文（包括每段起行）均上下对齐。15 Chashan Road Guangzhou,China 5 May,2015 George Sm

21、ith 28 St.Johns Square London Dear Mr.Smith,_ _ _ _ Yours sincerely,(Signature)f2.Indented 2.Indented Form(Form(斜斜列列式式/缩缩进进式式）要要求求信信头头和和收收信信人人地地址址均均比比上上一一行行缩缩进进一一点点，成成倒倒梯梯形形。正正文文每每段段起起行行均均向向右右缩进五个字母。缩进五个字母。15 Chashan Road Guangzhou,China 5 May,2004 George Smith 28 St.Johns Square London Dear Mr.Smit

22、h,_ _ _ _ Yours sincerely,(Signature)f3.Modified Form(折衷式折衷式/混合式）混合式）f信信头头和和收收信信人人地地址址上上下下各各自自对对齐齐，正正文文每每段段起起行行向向右右缩缩进进五个字母。五个字母。15 Chashan Road Guangzhou,China 5 May,2004 George Smith 28 St.Johns Square London Dear Mr.Smith,_ _ _ _ Yours sincerely,(Signature)Opening Sentences of English Letter Writ

23、ing I was glad to receive your letter of May 4 With great delight I learn that As I have not heard of you for long,I feel anxious.Your kind letter of Saturday arrived this morning.I have the pleasure to tell you that I am wrting to Concluding Sentences of English Letter WritingIhopetohearfromyousoon

24、.Ilookforwardtoournextmeeting.Yourkindearlyreplywillbeappreciated.Wontyouletushearfromyoupromptly?Thehelpyouofferedissincerelyvalued.信封的写法：信封的写法：ReturnAddress(发信人地址）ABCCo.,Ltd100ChanganStreetBeijing,China100001DeliveryAddress(收信人地址)MessresWilliam&Sons,76LancasterHouse,Manchester,EnglandStampEnvelop

25、WritingEnvelop WritingReturnAddress(发信人地址）ABCCo.,Ltd100ChanganStreetBeijing,China100001DeliveryAddress(收信人地址)MessresWilliam&Sons,76LancasterHouse,Manchester,EnglandStampREGISTERED1.Dr.=Doctor博士博士 2.Prof.=Professor教授教授 3.Pres.=President总经理、会长、大学校总经理、会长、大学校长、总统长、总统 4.Hon.=Honorable市长、内阁成员、议员、市长、内阁成员、议

26、员、大使、法官大使、法官 5.Express Mail Service(EMS)特快专递特快专递6.Express快件快件7.Urgent急件急件Useful words and expressionsUseful words and expressions8.Via Air Mail Registered航空邮件航空邮件9.Ordinary Mail平信平信10.Printed Matter印刷品印刷品11.Book Post图书邮件图书邮件 12.Manuscripts稿件稿件13.Parcel Post包裹邮件包裹邮件14.We are writing to enquire about.

27、我们特写信咨询有关我们特写信咨询有关15.I hope that this information will be helpful for you.我希望这一信息能对你有所帮助。我希望这一信息能对你有所帮助。16.Please feel free to contact me if you have any further questions.如有任何其他问题，务请告知。如有任何其他问题，务请告知。(1)谨上谨上 yours sincerely(2)密函密函 confidential(3)挂号信挂号信 Registered(Reg./R.)(4)附件：发票两张附件：发票两张 Enclosure:

28、2 invoices(5)随函寄去我方价目表两份。随函寄去我方价目表两份。Enclosed are two copies of our price list.(6)我就一个重要问题给您致信。我就一个重要问题给您致信。I am addressing to you on an important subject.Ex.Translate the following sentences into EnglishWrite An EnvelopeSuppose you need to write a letter to your family from your college.Then give your right envelope addressing.学校地址：浙江省湖州市学士路1号邮编：313000XXXClass20140123SchoolofBusinessNo.1XueshiRoad,Huzhou,ZhejiangProvince,China313000(收信人地址)StampReference Reference