TimemanagementandProjectManagement时间管理oje.pptx

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1、Time management and Project ManagementUndergraduate Research SkillsNayda G.SantiagoARG-CAHSIOutlineTime ManagementProject ManagementWhy manage your time?Is this the picture that represents you in your normal state?Or is it more likeWe need to manage time because:l?l?l?What is your reason?Understand

2、your timeTime is your most valuable resource.lAnalyze your time to understand the most efficient way to use it.To understand the value of timeValueEveryMinuteAuthorUnknownTo realize the value of one year:Ask a student who has failed a final exam.To realize the value of one month:Ask a mother who has

3、 given birth to a premature baby.To realize the value of one week:Ask an editor of a weekly newspaper.To realize the value of one hour:Ask the lovers who are waiting to meet.To realize the value of one minute:Ask the person who has missed the train,bus or plane.To realize the value of one second:Ask

4、 a person who has survived an accident.To realize the value of one millisecond:Ask the person who has won a silver medal in the Olympics.Timewaitsfornoone.Treasure every moment you have.You will treasure it even more when you can share it with someone special.CalculateCalculate the cost of your time

5、*Calculate one of my minuteslMy salary(secret):$75,000.00lMy hours per year(10 months):1500$75 per hour,$1.25 per minute*Taken from 1 Analyze your timeTaken from Kathleen Riepe,University of Wisconsin,Parkside,“Time Management”presentationlCompute your leisure quotientWhats your“LQ”Leisure Quotient?

6、Sometimes we just dont realize how much time we spent in non productive ways.Here are some examples of leisure:lChatlListening to CDslWatching tvlDaydreamingWhat others can you think of?Exercise:Finding your LQKeepacloserecordeachdayofhowmuchtimeyouspendonleisureactivities.Dividethisnumberby960*minu

7、testogetyour“LQ”.l*960minutesequals16wakinghoursperday.lLeisureactivitiesareimportanttohelpyourecharge,buttoomuchcanbedetrimental.ExerciseFill the document with yesterdays tasks.Find out your leisure quotient.The WADE MethodW Write it downlRecord everything you have to dolUse a planner or to-do padA

8、 Add it uplEstimate how long your tasks will takeBest,Worst,typical?D DecidelWhat will you actually do?lAre you overloaded?Delete,delegate,delay,diminish(to shorter tasks)E Execute your planlDo not procrastinate,do not do things perfectlyTaken from 2Mark Twain“If you want to kiss a frog,kiss it fast

9、”Do difficult tasks first.They grow.Not sleeping a solution?Student laglJet lagAre you creating the equivalent of jet lag by keeping an inconsistent sleep schedule?lDo you get up at about the the same time each morning?lDo you almost always get 7-9 hours of sleep per night?lIf you answered no to any

10、 of the questions,you are compromising your bodys efficiency.Decreased SleepCumulative sleep loss can lead to decreased waking alertness,impaired performance and worsened mood.lBonnett,1985;Broughton and Ogilvie,1992Decreased performance related to sleep loss has been implicated in some major disast

11、ers.lExxon ValdezSleep deprivation is equivalent to the effects of alcohol intoxicationlFatigue Among Clinicians&the Safety of Patients,David M.Gaba,MD and Steven K.Howard,MD,New England Journal Med;Vol.347 No 16;10/17/0224 hrs of sustained wakefulness is equivalent to 0.10%Blood Alcohol Concentrati

12、on.lDawson and Reid,1997“Surgeons awake all night had 20%more errors and took 14%longer to complete the task than those who had a full nights sleep.”lLancet,1998SymptomsFeeling tired;not restedMood changeslIrritabilitylAffective liabilityImpaired Cognitive FunctioninglPoor concentration and memorylD

13、ecreased attentionlCalculation problemslDifficulty in making quick,correct decisionsInability to reliably estimate your ownalertness due to above symptomsSleep DeprivationGilberto Colon LatimerQEPDAre you working youre As off?How would prioritize this list of daily tasks?Write the underlined word of

14、 the tasks which would be on your“A”List“B”List“C”ListBuylaundrydetergent.WriteaeightpageessayforEnglish.PrepareforaBiologyquiz.Dustthevideosonthebookcase.Reviewformidtermtestthatcountsfor50%ofgrade.ScheduleanappointmentwithaProfessor.Completeajournalentry.Emailahighschoolfriendonanothercampus.Shopf

15、oranewpairofathleticshoes.“Armor-al”thedashboardofthecar.Are you working your“As”Off?orDo You Have C-Fever?“A”LIST1Midterm test that counts for 50%of grade.2 Write a eight page essay for English.“B”LIST3PrepareforaquizinBiology.4ScheduleanappointmentwithaProfessor.5Completeajournalentry.“C”LIST6Buyl

16、aundrydetergent.7Dustthevideosonthebookcase.8Emailahighschoolfriendonanothercampus.9Shopforanewpairofathleticshoes.10“Armor-al”thedashboardofthecar.“C”FeverHave you ever noticed?lThatthevideosmustbealphabetizedbeforeyoucansettleintoreviewforatest.lThatrumpledpileofclothesleftinthecornersinceThursday

17、nightjusthastogetfoldedandputawaybeforeyoucanstartthatEnglishessay.If so,you may be suffering from“C”Fever Conquer Procrastination 5.Conquer ProcrastinationWhyis“C”feverascommonasthecold?lThe“A”tasksmay:ProduceminimalendorphinsBetoolengthyBetoodifficultBetoothreateningbecauseofthepossibilityoffailur

18、eBetoothreateningbecauseofthepossibilityofsuccessIts All about Endorphins-The Feel Good HormoneDevelopaConditionedResponsetotheTasksyouProcrastinateSetagoaltocompleteatask/projectAftercompletingthetask,rewardyourselfwithsomethingthatispleasurableforyouThebodyreleasesendorphins-thefeelgoodhormoneOver

19、timewithrepetition,youwillcometoassociatefeelinggoodwithcompletingatask/projectYouwontprocrastinateasmuchPacingAthletes know the phenomenon of running with someone ahead of them to increase their times.The same effect can be achieved with studying and completing schoolwork.Because work expands or co

20、ntracts to fit the time allotted,make pacing work for you by doing the following:Estimatethetimeneededtocompleteatask.Subtract15%fromthatestimate.Setatimertohelpyoureachthegoalofcompletingthetaskinreducedtime.Take the Offensive With a PlannerTake the Offensive with a PLANNERAplannerhelpsyou:Seethebi

21、gpictureBetimeefficientRecord deadlines,appointments,etc.Be Realistic in your ExpectationsBe RealisticExamine your schedule.Be realistic about what you can accomplish.Dont try to juggle too many things.Dont set yourself up for failure.Is The Jar Full?StephenCoveyinhisbook,First Things First,Okay,tim

22、eforaquiz.Hereachedunderthetableandpulledoutawide-mouthedgallonjar.Hesetitonthetablenexttoaplatterwithsomefist-sizedrocksonit.Howmanyoftheserocksdoyouthinkwecangetinthejar?heasked.ROCKSISTHEJARFULL?wIS THE JAR FULL?GravelSandIsthisjarfull?WaterIstheJarFull?Whatisthepoint?l“Ifyouworkreallyhardyoucana

23、lwaysfitsomemorethingsintoyourlife.No,that is not really the pointThepointisthis:PuttheBigRocksinFirstReferences1.Tim Hindle,Manage Your Time,Essential Dk Managers,DK Publishing,Inc.,1998.2.Julie Morgenstern,Time Management From Inside Out,Second Edition,Owl Books,2004.3.Kathleen Riepe,University of Wisconsin,Parkside,“Time Management”presentation