《英文书信写法》课件.pptx

《《英文书信写法》课件.pptx》由会员分享，可在线阅读，更多相关《《英文书信写法》课件.pptx（26页珍藏版）》请在淘文阁 - 分享文档赚钱的网站上搜索。

1、PowerPointcoursewareforEnglishLetterWriting目录ThebasicformatofEnglishlettersTheLanguageCharacteristicsofEnglishLettersWritingTechniquesforEnglishLettersCommonTypesandWritingMethodsofEnglishLettersNotesonWritingEnglishLetters01ThebasicformatofEnglishlettersContainsinformationsuchasthesendersname,addre

2、ss,phonenumber,andemailaddress,typicallylocatedintheupperleftcorneroftheletterhead.Theformatshouldbeclearandconcise,makingiteasyforrecipientstounderstandthesendersidentityandcontactinformation.LetterheadDateThedateislocatedintheupperrightcorneroftheletterandisusuallywrittenintheorderofmonth,day,andy

3、ear.InEnglishwriting,bothmonthabbreviationsandnumberscanbeused,andtheyearshouldbewritteninfull.Therecipientsaddressislocatedinthetopleftcorneroftheletterheadandincludesinformationsuchastherecipientsname,position,andcompanyname.Theaddressshouldbeaccurate,detailed,andconvenientformailingandreceivingle

4、tters.RecipientaddressTheaddressislocatedonthelinebelowtherecipientsaddress,usuallyusingDearfollowedbytherecipientsnameortitle.Dependingontherelationshipandlevelofformalitywiththerecipient,differentformsofaddresscanbechosen.Sale0102TextInEnglishletters,formallanguageandtoneshouldbeused to avoid coll

5、oquialismandabbreviations.The main content of a lettershould be concise and clear,expressingthesendersintentionandinformation.ComplimentarycloseTheconcludingstatementislocatedonthebottomlineofthemaintextandisusuallyusedasYourSincerelyorBestexpectations.Dependingontherelationshipandlevelofformalitywi

6、ththerecipient,differentconcludingremarkscanbechosen.Thesignatureislocatedbelowtheconclusionandisusuallythesenderssignatureorprintedname.Ifusingaprintedname,ahandprintshouldbeaffixedtothesignatureorasignaturesealshouldbeused.Signature02TheLanguageCharacteristicsofEnglishLettersFormallanguageisusedin

7、EnglishletterstomaintainaprofessionalandrelevanttoneItavoidscolloquialismsandinformationexpressionstoconveyasenseofserialityandformalityTheuseofformallanguagehelpstoestablishaformaltoneandmaintainaprofessionalimageFormalLanguageItisimportanttousepoliticallanguagetounderstandthewritersconcernandconsi

8、derationfortherecipientEnglishlettersshouldalwaysbewritteninapoliticalandrespectablemanPolelanguageischaracterizedbytheuseofreferentialproofs,politicalmeetings,andexpressionsofgraduationorrecommendationPoleLanguage SpecificandClearLanguageEnglishlettersshouldbeclearandconsistent,avoidingambiguityand

9、fusionTheuseofspecificlanguagehelpstodiscovertheexactmeaningandintentionofthewriterClearlanguageguaranteesthattherecipientunderstandsthemessageandcanrespondappropriately03WritingTechniquesforEnglishLettersUsesimplelanguage01AveragecomplexvocabularyandlongsensesSticktowordsandphrasesthatareeasytounde

10、rstandOrganizeideaslogically02MakesurethattheflowofyourletterislogicalandeasytofollowUseheadings,bulletpoints,andnumberedliststostructureyourcontentAvoidjargonandtechnicalterms03Ifatermisnotwidelyunderstood,explainitinplainlanguageUselaymanstermstoensureclarityClearexpressionCheckgrammarandspellingP

11、roofreadyourlettertoensuretherearenoerrorsingrammarorspellingUseadictionaryoronlinetooltoverifytheaccuracyofdifferentwordsAvoidancesCollaborativelanguagemaybeinappropriateinformalletterwritingSticktoformalandneutrallanguagetocomfortaprofessionaltoneUseappropriatelanguagefortheaudienceDeterminetheapp

12、ropriatelevelofformalityforthereaderForexample,usemoreformallanguagewhenwritingtoasupervisororbusinesspartnerAccurateexpressionClearanddecideRemoveanyunnecessaryinformationorredundanciesfromyourletterFocusonthekeypointsyouwanttocommunicateUseactivevoiceActivevoicemakessensesshorterandclearerAvoidusi

13、nglongpastintentionsthatcanmakethelettersoundwordanddirectLimitthenumberofparagraphsBreakupyourletterintoareasonablenumberofparagraphstoenhancereadabilityEachparagraphshouldfocusonaspecificpointorideaEditforbrevity04CommonTypesandWritingMethodsofEnglishLettersInvitationletter:Alettersenttosomeonetof

14、ormallyinvitethemtoanevent,suchasaparty,wedding,orbusinessmeetingWritingtipsStartwithaformalmeeting,suchasDearName,StatethepurposeoftheinvitationclearlyandconciselyProvidedetailsabouttheevent,includingdate,time,andlocationClosewithaformalfarewell,suchasSincerely,orBestwishes,andyoursignatureInvitati

15、onThankyouletterThankyouletter:Aletterwrittentoexpressgraceforakindness,gift,orfavorWritingtipsStartwithawarmmeeting,suchasDearName,ExplainhowthegiftorfavorhasmadeadifferenceinyourlifeorcirclesClosewithawarmfarewell,suchasSincerely,orWithgraduation,andyoursignatureExpressyourgraduationclearlyandsing

16、ly在此添加您的文本17字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字Apologyletter:Aletterwrittentoapologizeforanoffer,miss,orconventionWritingtipsStartwithahumblemeeting,suchasDearName,UnderstandyourroleintheofferormissExpressremorseandrecallforyouractionsorwordsClosewithasinglefarewell,suchasSincer

17、ely,orWithapologies,andyoursignatureApologyletter05NotesonWritingEnglishLettersUseadictionaryoronlineresourcestocheckgrammarandspellingReadtheletteralreadytocheckforanyinconsistenciesorunclearintentionsHavesomeoneelseproofreadthelettertoensureitisfreeoferrorsCheckgrammarandspellingerrorsUsetheapprop

18、riatesaleandclosingbasedontherelationshipbetweenthesenderandrecipientUsethecorrectformatfordatesandsignatures,includinganyrelevantsuffixesorprefixesUsethecorrectaddressandclosingformataccordingtotheletterspurposeandrecipientPayattentiontotheaccuracyoftheletterformatUseappropriatelanguageandtonebasedontherecipientandpurposeoftheletterAvoidusingtoomanyjargonortechnicallanguagethatmayfuseorborethereaderUsepoliticallanguageandavoidsoundingtooformalorstiffPayattentiontothetoneandpolarityoftheletter