《英语建议信模版》课件.pptx

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1、PPT courseware for English suggestion letter templintroductionThe structure of the suggestion letterCommon expressions for suggestion lettersExample analysis of suggestion lettersHow to write a good suggestion letterPractice and Reflectioncontents目录introduction01The letter should clearly communicate

2、 the purpose of the suggestion and any relevant information that supports the recommendation.A suggestion letter is a written communication used to share ideas,opinions,or recommendations with others.It is typically used to provide feedback or propose new ideas in a constructive and polite manner.Wh

3、at is a suggestion letterThe purpose of writing a suggestion letter01To share innovative ideas or solutions for improving processes,products,or services.02To provide feedback on existing offerings or processes,highlighting areas that could be improved or optimized.03To propose new ways of thinking o

4、r approaching challenges faced by an organization or individual.04To encourage positive change and growth within an organization or among a group of people.0102Clear and c Use simple language and avoid jargon to ensure the reader easily understands the message.Structure Organize the letter in a logi

5、cal manner,typically with an introduction,body,and conclusion.Polite tone Maintain a respectful and polite tone throughout the letter to ensure the reader is open to the suggestions.Evidence-based Support your suggestions with relevant evidence or examples to strengthen your argument and make it mor

6、e convincing.Call to action End the letter with a clear call to action,indicating what you would like the reader to do in response to your suggestions.030405Writing skills for suggestion lettersThe structure of the suggestion letter02Salutation Begin with a formal salutation,such as Dear Recipients

7、Name,or To Whom It May Concern.Introduction Briefly introduce yourself and state the purpose of the letter.For example,I am Your Name,a Your Position at Your Organization,and I am writing to suggest an improvement to Specific Area.Opening sectionBackground Provide relevant background information to

8、establish context and demonstrate your knowledge of the situation.Problem Statement Clearly identify the issue or problem you are addressing.Use specific examples and facts to illustrate your point.Recommendation Present your proposed solution or suggestion.Explain how it will address the problem an

9、d improve the situation.Benefits Highlight the benefits of implementing your recommendation,emphasizing how it will enhance the quality or efficiency of the process or product.01020304Body partConclusion Restate your purpose and summarily reiterate your recommendation.Express gratitude in advance fo

10、r considering your ideas.Contact Information Provide your contact information in case the recipient has questions or wants to discuss your suggestion further.end partCommon expressions for suggestion letters03Thank you for your time and consideration.We appreciate your attention to this matter.We ar

11、e grateful for your efforts in this area.Express gratitudeI suggest that we consider implementing the following measures.It would be beneficial if you could consider the following points.I propose that we take the following actions.Provide suggestionsI expect that you will take my advice into accoun

12、t.I anticipate that my recommendations will be acted upon.I hope that my suggestions will be given serious consideration.Expressing ExpectationsPlease accept my sincerest regards.I would be grateful if you could provide me with further information.Thank you for your assistance in this matter.Polite

13、languageExample analysis of suggestion letters04具体建议:分析对方在学习中的优点和不足，提出针对性的改进建议。内容目的:针对个人学习提出建议，帮助改进学习方法，提高学习效果。开场白:表达关心和关注，感谢对方在学习上的付出。结尾:鼓励对方接受建议，表达对未来的期望。A suggestion letter for personal learning0103020405Suggestion letter for work improvement目的:针对工作表现提出建议，帮助改进工作方法，提高工作效率。开场白:表达对工作的关注，肯定对方在工作中的表现。

14、具体建议:分析工作中存在的问题，提出具体的改进措施和建议。内容内容开场白:表达对团队工作的关注，肯定团队的努力和成就。结尾:鼓励团队采纳建议，表达对团队发展的期望。具体建议:分析团队协作中存在的问题，提出改善团队沟通和合作的具体建议。目的:针对团队协作提出建议，帮助改善团队氛围，提高团队效率。Suggestion letter for team collaborationHow to write a good suggestion letter05Start with a clear introduction Begin your letter with a brief introductio

15、n of yourself and your purpose for writing.State your relationship to the recipient and explain why you are writing.Be specific about your suggestion Detail the specific changes or improvements you propose.Use examples and provide a clear rationale for your ideas to illustrate their value.Close with

16、 a summary Conclude your letter with a brief summary of your suggestion and a call to action,emphasizing the importance of implementing your ideas.Clarify the purpose and content of the suggestionUse a respectful tone Ensure that your letter is free of any language that could be interpreted as disre

17、spectful or condescending.Use礼貌的语言和适当的称呼 to convey your message in a respectful manner.Strike a balance between formal and casual Your language should be formal enough to show respect,but not too stuffy or formal that it comes across as stiff or unnatural.Use 专业且亲切的语言，让读者感到舒适。Edit for clarity and co

18、nciseness Proofread your letter for grammar,spelling,and punctuation errors.Also,eliminate any unnecessary words or phrases that could make your letter sound more verbose or unfocused.Pay attention to tone and wording要点三Anticipate their reaction Try to imagine how the recipient might react to your s

19、uggestion.This will help you frame your message in a way that is less likely to provoke a negative response.要点一要点二Address their concerns If possible,address any potential concerns or objections the recipient might have about your suggestion.This can help to allay any fears or misunderstandings they

20、might have.Show empathy and understanding Express that you understand their situation and why they might not be able to implement your ideas right away.This will help to build trust and make your message more convincing.要点三Consider the other persons feelings and needsPractice and Reflection06Writing

21、 PracticeStart with a clear objective:Begin your letter with a clear and concise objective.State the purpose of your letter and ensure it aligns with the readers interests and needs.Use formal language:Adopt a formal tone and use appropriate language for a business letter.Avoid colloquialisms and mi

22、nimize the use of contractions.Organize your thoughts:Organize your ideas logically and present them in a coherent manner.Use headings,bullet points,and paragraphs to enhance readability.Proofread for errors:Double-check your letter for grammar,spelling,and punctuation errors.Have someone else revie

23、w it for additional feedback and suggestions.Reflection and SummaryReflect on your letter:After writing your letter,take some time to reflect on its content and effectiveness.Consider if your message was clear,if your tone was appropriate,and if your suggestions were well-founded.Summarize key point

24、s:Provide a brief summary of the key points you made in your letter.This will help the reader quickly grasp the main ideas and ensure they are well-understood.Identify areas for improvement:Identify any areas where you could improve your letter in the future.This could include better organization,more impactful language,or more targeted suggestions.Seek feedback:Consider seeking feedback from a trusted colleague or friend who can provide objective feedback on your letter.Their perspective may offer valuable insights for improving your writing in the future.THANKS感谢观看