HFT Supplier Code of Conduct Manual - Dec. 2011.docx

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1、 Harbor Freight Tools Supplier Code of Conduct Manual December 2011 HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 2 Table of Contents Overview . 3 Social and Environmental Responsibility (SER) . 4 Transparency . 4 Minimum Age for Employees/Child Labor . 4 Voluntary Labor . 5 Compensation

2、 . 5 Work Hours . 5 Non Discrimination . 6 Health and Safety . 6 Freedom of Association and Collective Bargaining . 6 Environmental . 7 Notification . 7 Deception . 7 Corporate Compliance and Ethical Standards Code of Conduct . 8 Conflicts of Interest . 8 Gifts and Entertainment . 8 Foreign Corrupt

3、Practices Act . 8 Notification . 9 Supplier Hotline . 9 Supplier Diversity and Equal Employment Opportunity . 10 Product Safety and Intellectual Property . 11 Compliance Declaration . 13 HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 3 SUPPLIER CODE OF CONDUCT MANUAL Overview Harbor Freig

4、ht Tools is committed to developing and growing its business in a sustainable fashion. In order to achieve this, Harbor Freight Tools is committed to providing products to our customers that satisfy their needs in a manner that is socially responsible. The standards set forth in this Supplier Code o

5、f Conduct Manual (the Standards) have been influenced by many of the principles outlined by the International Organization for Standardization (ISO) and the International Labour Organization (ILO). ISO 26000 Guidance on Social Responsibility provides harmonized, globally relevant guidance for privat

6、e and public sector organizations of all types based on international consensus among expert representatives to encourage the best practice in social responsibility worldwide. The International Labour Organization has maintained and developed a system of international labor standards aimed at promot

7、ing opportunities for women and men to obtain decent and productive work, in conditions of freedom, equity, security and dignity. The Standards apply to all of our vendors and full compliance is a condition to doing business with Harbor Freight Tools. In order to validate compliance with the Standar

8、ds and to ensure that suppliers and their factories have met their obligations, Harbor Freight Tools or its representatives may at any time conduct unannounced verification audits. Suppliers must cooperate fully with such audits and are expected to implement internal controls to ensure that all of t

9、heir compliance obligations are met. HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 4 Social and Environmental Responsibility (SER) Harbor Freight Tools expects all suppliers to abide by all applicable international, federal, state, and local laws, rules and regulations in the manufacture

10、, assembly, inspection, packaging, storage and handling of merchandise provided to Harbor Freight Tools. This may include but not be limited to securing proper certifications, licenses, agreements, patents and registrations. All suppliers are strongly encouraged to exceed Harbor Freight Tools guidel

11、ines and to promote continuous improvement throughout their operations. All suppliers must at all times be able to demonstrate compliance with these requirements at the request of Harbor Freight Tools or its designated representative(s). Harbor Freight Tools may at its sole discretion and at any tim

12、e (without advance notice) conduct Social and Environmental Responsibility (SER) audits at factories producing for and selling products to Harbor Freight Tools. If a supplier does not have an SER program or corporate responsibility program, Harbor Freight Tools will work with such supplier to ensure

13、 that it is building its internal capabilities to monitor compliance at its facilities, but it must still comply with the Standards as detailed in this manual. Harbor Freight Tools reserves the right to audit any suppliers operations involved in the manufacture, assembly, inspection, packaging, stor

14、age and handling of merchandise for Harbor Freight Tools. Harbor Freight Tools expects that any changes to the suppliers company, factory or manufacturing location will be communicated in writing to Harbor Freight Tools for evaluation. In addition, the manufacture of Harbor Freight Tools products mu

15、st not be relocated from approved facilities without our prior approval. Transparency Suppliers are required to provide transparency into their operations, policies, processes, and relevant records to Harbor Freight Tools or its designated representative. Suppliers are required to disclose condition

16、s that may be in conflict with any Harbor Freight Tools standards or any applicable regulations or laws in facilities that manufacture, assemble, inspect, package, store or handle Harbor Freight Tools goods. Access must be provided to Harbor Freight Tools or its designated representatives to conduct

17、 an assessment of the facility manufacturing Harbor Freight Tools products. This includes access to the facility, confidential employee interviews and any documentation necessary to complete a SER assessment and validate compliance to the Standards. Suppliers must disclose the identity, physical loc

18、ation and ownership of all factories that will manufacture or come in contact with Harbor Freight Tools goods, including the use, change or relocation of sub- contractors. Any proposed use of sub-contractors, change from one factory to another, or relocation must be approved by Harbor Freight Tools

19、before production begins and only after the subcontractor has entered into a written commitment with Harbor Freight Tools to comply with this Supplier Code of Conduct Manual. Minimum Age for Employees/Child Labor Suppliers will not use child labor as legislated by the country where Harbor Freight To

20、ols product is manufactured. We expect our suppliers to hire employees who meet at least the local minimum age requirements for employment. Where no laws exist that govern such a requirement, workers under the age of 16 may not be hired. Suppliers must maintain birth certificates or other reliable r

21、ecords to demonstrate compliance with this requirement. If Apprentice programs exist, suppliers must observe all legal requirements and comply with all applicable conditions as outlined in local laws and regulations. HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 5 Voluntary Labor Harbor

22、Freight Tools will not accept or tolerate the use of any forced or involuntary labor, either directly or indirectly, by our suppliers, contractors or subcontractors. Employment must be voluntary. Forced, slave, bonded or indentured labor will not be used to manufacture, assemble, inspect, package, s

23、tore or handle merchandise for Harbor Freight Tools. This prohibition includes the use of forced migrant labor or involuntary convict labor. Workers cannot be required to surrender their identity papers or other original personal documents or pay deposits as a condition of employment. Workers must b

24、e free to leave the workplace at the end of their shift and to resign without repercussion. All overtime should be voluntary and should not be in excess of legal limits. Workers, including immigrant workers, hired directly or indirect through contract work agencies or other sources shall be employed

25、 by suppliers in strict accordance with relevant international agreements between the receiving and sending countries. Compensation Suppliers must compensate all workers with wages, overtime premiums, maximum hours, production rates, and other elements of compensation and benefits that meet or excee

26、d legal standards, local industry standards, or collective agreements, whichever are higher. Suppliers are encouraged to provide wages and benefits that are sufficient to meet workers basic needs and provide some discretionary income for workers and their families. Suppliers and factory management m

27、ust compensate all workers in accordance with local regulations and where applicable with contractual agreements. Workers must be provided with written and understandable details regarding their employment and compensation. Deductions from wages must not be made without the express permission of wor

28、kers and must not be made as a disciplinary measure. Suppliers must have a system in place to verify and accurately record payroll, deductions and the hours worked by employees as mandated by local laws. All workers, including trainees, must be paid at least the cash equivalent of the minimum legal

29、wage. Workers must be paid directly on a regular basis per a published schedule. At a minimum, legally mandated benefits must be provided to all employees without onerous, unjust, or disproportionate deductions from their compensation. Employees must have access to their accurate and complete person

30、al earnings records, kept according to Generally Accepted Accounting Principles or International Financial Reporting Standards. Work Hours Suppliers must provide workers with humane working conditions and hours Workers must not work more hours in one week than allowable under applicable laws. Factor

31、ies must grant employees permission to leave the factory under reasonable circumstances, such as personal or family emergencies, without disciplinary penalty. Factories must never physically prevent or delay workers from leaving the facility or its grounds. Workers must be properly compensated for o

32、vertime work as required by law and overtime should be voluntary and within the local limits. HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 6 Employees must be allowed at least one uninterrupted, 24-hour rest period after every 6 consecutive days worked. Non Discrimination Employment sho

33、uld be based solely on the persons ability and willingness to perform the job requirements and not based on personal characteristics. This standard should apply to all aspect of employment but not limited to hiring, salary, benefits, training, promotion, advancement, discipline, termination, or reti

34、rement. Suppliers must implement hiring practices that accurately verify workers age and legal right to work in the locality and country prior to employment. Suppliers shall not discriminate on the basis of race, color, national origin, gender identity, sexual orientation, religion, disability, age,

35、 parental status, pregnancy, or other similar factors in hiring practices or any other term or condition of work, including assignment of work, occupational training, advancement, promotion, wages and other compensation, granting of social benefits, discipline or termination. Harbor Freight Tools su

36、ppliers are expected to have a commitment to basic principles of human rights. Suppliers must treat all workers with respect and dignity. Suppliers must not use or permit corporal punishment or any other form of physical or psychological coercion including verbal abuse and sexual harassment. Supplie

37、rs shall implement reasonable procedures for disciplining and/or terminating workers for any violation of these standards, including maintaining appropriate documentation. Suppliers shall not use monetary fines as a punitive disciplinary practice. Health and Safety Harbor Freight Tools requires that

38、 its suppliers provide a safe and healthy working environment in accordance with applicable local laws and shall have a comprehensive set of employment/personnel policies and procedures that are fully communicated to their workforce. Employers who offer residential facilities must ensure that these

39、facilities provide their inhabitants with a safe and healthy living arrangement, in accordance with all applicable laws and regulations. Employers are required to provide appropriate personal protective equipment for hazardous work conditions to all employees exposed to such conditions. Such equipme

40、nt shall be provided at no cost to employees. Employers shall also implement reasonable procedures to ensure the proper use of such equipment by such employees. Freedom of Association and Collective Bargaining Suppliers must recognize and respect the right of workers to freedom of association and to

41、 bargain collectively as required by law. In addition, suppliers must foster and maintain conditions in which workers can freely communicate grievances and expect prompt and reasonable action. HARBOR FREIGHT TOOLS SUPPLIER CODE OF CONDUCT MANUAL Page 7 Environmental Suppliers must ensure every manuf

42、acturing facility complies with national and local environmental laws, including all laws related to waste disposal, air emissions, discharges, toxic substances and hazardous waste disposal. Suppliers must validate that all input materials and components were obtained from permissible harvests consistent with international treaties and protocols in addition to local laws and regulations